Experience Inc. Jobs

Job Number 24107667

Job Category Human Resources

Location The Westin Yokohama, 4-2-8 Minatomirai, Yokohama, Kanagawa, Japan

Schedule Full-Time

Located Remotely? N

Relocation? N

Position Type Non-Management

POSITION SUMMARY

Support all HR related matters, including recruitment, reporting, payroll administration, benefits, taxation, retirement plans and compliance throughout the year.

Overall efficient operation of HR operations.

Support in planning and organizing associate events.

HR Office administration

Business activities

• Payroll vendor management

• Management and implementation of the entire payroll process under the supervision of the HR Director

• Payroll, bonus and inhabitant tax payments via internet banking

• Update and file associate leave request data

• Verification of documents such as attendance and overtime records

• Updating personal transfer information for payroll purposes

• Supporting resident tax administration throughout the year

• Support expatriates (expats) with year-end adjustment paperwork and tax return paperwork

• Provides administrative support for expatriates on long-term leave (sick leave, maternity leave).

Conduct industrial health committee meetings.

• Arrangement of documents and materials required for meetings, preparation of minutes.

Administration of welfare schemes, such as retirement schemes, health insurance, insurance, etc.

• Management of records of health check-ups, stress checks, etc.

• Administration of award schemes.

• Liaison and coordination with candidates for new hires who have passed the selection process. On/Off boarding procedures.

• Transfer and taskforce practices within Marriott Group companies (including Expat management)

• Internal communication in preparation for new employees (EID, SAM, email address, business cards, desk, PC, corporate credit card, etc.).

• Paperwork for new employees, including social insurance applications for our office and newly opened hotel employees.

• Assist in managing recruitment agencies and recruiters and posting and updating the Marriott Recruitment webpage.

• Assist with managing new employee applications, screening, arranging interviews and liaising with candidates.

< Talent Management>

Prepare monthly reports (e.g., finance report, head count reports, turnover reports, other salary and benefits related data).

• Utilize mHUB system (internal HR system) efficiently.

• Updating employee lists, organization charts and directories.

• Preparation of working time reports and reporting of attendance data.

• Budgeting and expense management

• Preparation and management of employee handbook and other local service operation procedure documentation.

• Conducting new employee orientation.

• Organizes and takes initiative for associates' events and activities.

• Respond to enquiries and questions from associates

• Responding to requests from hotels for the imprinting of the official company seal.

• Arranging for company records and certificates of the company seal.

• Mail management

• Administrative work in the canteen

• Locker room administration clerical work

• Other general affairs and HR-related administrative work.

Required Skills

• Knowledge of HR and labor affairs (especially payroll and labor-related knowledge)

• Strong communication skills: Japanese and English (business level or above)

• Building trusting relationships with associates and stakeholders

• Business etiquette, time management skills and ability to achieve targets

• Establish and maintain appropriate filing systems (ability to gather information and organise documents)

• Professionalism/ownership (ability to work in a hands-on manner)

• PC skills (Word, Excel, PowerPoint)

Qualifications HR qualifications holder preferred.

• Occupational health manager

• Social insurance labor consultant

• Career consultant

Education

2 years or 4years of university degree or above

Qualifications

At least 5 years' experience in human resources, particularly in payroll and labor management

English/Japanese proficiency (Native or high business level)

PC skills (Excel: Pivot, V-lookup, etc. required)

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.

At Westin, we are committed to empowering guests to regain control and enhance their well-being when they need it most while traveling, ensuring they can be the best version of themselves. To achieve the brand mission of becoming the preeminent wellness brand in hospitality, we need passionate and engaged associates to bring the brand’s unique programming to life. We want our associates to embrace their own well-being practices both on and off property. You are the ideal Westin candidate if you are passionate; you are active and take pride in how you maintain your well-being; you are optimistic; you are adventurous. Be where you can do your best work, begin your purpose, belong to an amazing globalteam, and become the best version of you.