Job Information
ProSmile Continuing Education Coordinator in Woodbridge, New Jersey
Job Title: Continuing Education Coordinator
Department: Operations
Reports to: Chief Dental Officer
FLSA Status: Non-Exempt
Company Overview
ProSmile is the fastest growing dental organization on the East Coast and has the largest network of affiliated multi-specialty dental practices in New Jersey, with an expanding footprint in Pennsylvania and Maryland. Our premier DSO is led by world class dentists who understand what highly skilled dentists and dental professionals need to grow a practice while focusing on delivering the best-in-class clinical care to their patients.
Position Summary
We are seeking a detail-oriented and proactive individual to join our team as a Continuing Education Coordinator. In this role, you will be responsible for organizing and coordinating Continuing Education (CE) events in collaboration with Clinical Leadership. This includes setting up and coordinating CE events, working closely with vendors to schedule and promote events, and managing event logistics. This position will work in tandem with the compliance and education coordinator.
Duties and Responsibilities
The duties include, but are not limited to:
Coordinate and schedule CE events, ensuring alignment with Clinical Leadership's objectives.
Collaborate with vendors to distribute event information and coordinate logistical aspects of the event.
Manage event registration processes, including attendee registration and communication.
Collect information and distribute CE credits to attendees after each event.
Monitor and manage the ProSmileU inbox, responding to inquiries and providing support as needed.
Work closely with clinical affairs to ensure all team members are up to date with CE requirements and have submitted necessary licenses and certifications.
Able to travel during nights and weekends as needed to oversee events and provide on-site support.
Assist with additional tasks related to CE events and dental operations as required.
Manage and schedule CPR classes
Qualifications
Bachelor's degree or equivalent experience in event management, healthcare administration, or related field.
Strong organizational skills with the ability to prioritize tasks effectively.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite and event management software.
Previous experience in event coordination or healthcare administration is preferred.
Flexibility to travel and work nights and weekends as needed.
This role offers the opportunity to contribute to the professional development of our dental team and ensure compliance with CE requirements. If you are passionate about continuing education and have a proactive attitude, we encourage you to apply.
Physical/Mental Demands and Work Environment
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, walk, and use hands and arms to operate general office equipment (PC, telephone, file cabinets, copier, fax machine and printer). The employee may occasionally lift and/or move between 10 and 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. The employee may need to travel to healthcare practices.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually low to moderate.
The Company reserves the right to modify the job description based upon its needs and may require the employee to perform functions beyond those mentioned above. Neither this job description nor any other communication creates an employment contract between the Company and the employee.
Equal Employment
Our culture encourages individual development, embraces an inclusive environment, rewards innovative excellence, and leads in provider and patient satisfaction. ProSmile values diversity, inclusion, and equity as matters of fairness and effectiveness. We are committed to hiring and retaining staff that reflects the diversity of the communities we serve, fostering an inclusive working environment where staff of all backgrounds feel welcomed and engaged.
ProSmile is an Equal Opportunity Employer and encourages applications from individuals underrepresented in the medical sector, including people of color, and persons with non-traditional work and educational experience. All who believe they meet the stated qualifications are invited to apply.
Company Safety
We believe that the best care for our patients starts with the best care for our employees. ProSmile is committed to proactively creating and maintaining an environment that is safe for our team and patients. Employees are required to wear Personal Protective Equipment (PPE) including face masks, gloves, gowns, and more as needed and in accordance with CDC standards.
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