Job Information
The Arc Erie County NY Procurement Specialist in Williamsville, New York
Procurement Specialist
Williamsville, NY 14221, USA
Req #6798
Tuesday, April 9, 2024
The Arc Erie County New York has been supporting children and adults with disabilities, and their families in achieving their desired quality of life by creating opportunities through comprehensive services for over 65 years.
The Arc Erie County is looking for a Procurement Specialist !
Who we are: A local non-profit organization that supports children & adults with disabilities and their families inachievingtheir desired quality of life by creating opportunities through comprehensive quality services!
What you’ll be doing: As ourProcurement Specialist, you will be responsible for assisting in the implementation of procurement activities across multiple categories of spending.
You will be responsible for…
Ensuring goods & services flow continuously into the organization at lowest total cost of ownership
Assist staff & managers in navigating the procurement process
Maintain vendor agreements where appropriate @ applicable
Track & report key functional metrics to reduce expenses & improve effectiveness
What we need from you:
Associate Degree in Business Administration or related fieldplus(2) yrs relevant experienceOR
High School diploma or equivalentplus(6) yrs relevant experience
What The Arc Erie County can offer:
$19.00-$21.00 per hour rate of pay
Affordable benefits (medical, dental & vision insurance)
Excellent PTO
On-demand pay
403b w/ employer match
Room for advancement
On the job training
40-hour work week (Monday-Friday 8am-4:30pm)
Positive, diverse and exciting environment
See our full Job Description listed below:
Job Description
Job Title:
Procurement Specialist
Department:
Finance
Job Grade:
3
Position Summary:
Responsible for assisting in the implementation of procurement activities across multiple categories of spending, while ensuring that goods and services flow continuously into the organization at lowest total cost of ownership. Engage in ethical and professional corporate procurement policies through vendor relations and contract management.
Reporting Relationship:
Work under the supervision of the AP Manager and in tandem with the Procurement Cordinator. Work closely with the accounts payable department to ensure proper flow of the procurement function.
Job Duties and Responsibilities:
Ensure the continuous flow of goods and services to the organization.
Will assist staff/managers in navigating the procurement process and applicable software systems
Maintain vendor agreements where appropriate and applicable.
Help track and report key functional metrics to reduce expenses and improve effectiveness.
Maintain and monitor all procedures related to procurement and the application of the procurement policies of the organization. Identify and explore new and innovative methods for improving the procurement process for the organization.
Assist procurement coordinator with competitive bidding procedures; developing requests for proposals for bids; maintenance of bid files in a format adequate to meet audit requirements (documentation, selection criteria, evidence of bid process, etc.); and involvement with the final selection of vendors.
Help with the maintenance of procurement and vendor files including review and completion of new vendor set up procedures. Ensure compliance with all state and federal regulations, Agency policies for comparing vendors with Medicaid/Medicare Exclusion lists, and all rules and regulations for WMBE purchasing. Ensure all documentation of the completion of these rules, regulations and procedures.
Assist with the reporting of potential conflicts of interest to the compliance officer for new vendors and determining where conflicts exist, that appropriate approvals are obtained.
Engage in the preparation of agency vendor credit applications.
Assist in any agency participation in federal and state purchasing programs.
Review and have detailed knowledge of the agency purchasing manual.
Provide support and training to internal users regarding purchasing procedures, materials management and product specification development.
Assist with program personnel and outside companies to renegotiate leases.
Assist with the ERate funding program. Interface with MIS and the Education Program as needed
Help maintain the agency cell phones program.
Assist program personnel as needed with non-contract purchases. Support program personnel in the resolution of issues with vendors
Utilize procurement software applications for the preparation of Purchase Orders.
Performs other duties as assigned.
Qualifications and Education Requirements:
Associate’s Degree in Business Administration or a related field PLUS two years relevant experience, such as leadership roles in purchasing, contracts, negotiations and office workflow practices.
OR
High School Diploma PLUS six years of relevant experience, such as leadership roles in purchasing, contracts, negotiations and office workflow practices.
Essential Job Functions:
Physical demands and Exposure Risk outlined on attached form (A)
Mental Requirements:
The ability to read, write, analyze, be perceptive/comprehensive, show good judgment, have good math &, decision making skills, independent action, planning & prioritizing and follow directions.Work independently as well as cooperatively with others. Be approachable, enthusiastic, personable, work under pressure and meet job-related deadlines accordingly.
- Human Relations Skills:
The ability to communicate with individuals in a positive manner, demonstrate the ability to be a leader and serve as an appropriate role model to staff members. Receive supervision instruction in a positive manner. Adhere to and administer Agency’s policies, procedures, rules and regulations. Maintain a professional attitude and appearance at all times.
- Equipment Operation:
The ability to operate business equipment; telephones, fax machines, computer hardware and software, including applications and programming, copiers, calculators, etc.
Agency Principles:
All staff members will assure and demonstrate the promotion of fundamental rights and protections for the people that we support. These include practices that treat people with dignity and respect at all times, ensure safety, best possible health/well-being and provide the person with continuity and personal security through the use of natural supports, positive relationships and opportunities for integration in the community. Staff members should also advocate and work toward assisting the people we support through person-centered planning to achieve the personal outcome goals that they have chosen by facilitating the plans and positive supports necessary to assist the person in progressing toward each outcome.
Demonstrates the agency values of integrity, respect, responsibility, trust, teamwork, positive attitude, learning and honesty in working with students (persons), families, colleagues and members of our community.
Good attendance is vital for the efficient and effective operation of quality programming and is an essential job function of this position.
This position isNON -EXEMPTfrom the overtime requirements of the Fair Labor Standard Act.
The Arc Erie County New York retains the right to change this job description at any time.
I have received and reviewed the above job description and essential physical demand form.
I can perform the assigned job duties. I agree to the job responsibilities therein.
__WITHOUTreasonable accommodations.
_WITHreasonable accommodations.
If a reasonable accommodation is needed, please explain:
__ ___
Signature Date
“The Arc Erie County New York is an Equal Opportunity Employer”
The Arc Erie County New York is an Equal Opportunity/Affirmative Action Employer and strong advocate of workforce diversity. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.
Other details
Job Family Arc Erie
Pay Type Hourly
Min Hiring Rate $19.00
Max Hiring Rate $21.00
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- Williamsville, NY 14221, USA