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This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/12890481

Department: Administration

Job Status: Full Time

FLSA Status: Non-Exempt

Reports To: Executive Director

Amount of Travel Required: Minimal

Work Schedule: Monday-Friday; 8am-5pm

Positions Supervised: None

POSITION SUMMARY

The primary function is to provide administrative and accounting support for the general operations of the MPA administrative office. Provides support to the Executive Director, Director of Finance, Director of Human Resources, Billing Manager, and HI Manager. Cross trains with accounting staff.

ESSENTIAL FUNCTIONS

Essential Functions Statement(s)

• Accurately drafts and edits correspondence, mailing lists, reports and other documents from limited instructions. Instructions may either be written or verbal.
• Answers incoming telephone call and relays accurate messages in a timely manner.
• Schedules appointments, meetings, conference rooms, and room setup.
• Coordinates/ schedules MPA Conference Room per administrative staff requests.
• Prepares monthly company newsletter, Headline News.
• Coordinates production of provider alerts as directed.
• Coordinates production and upkeep of Share Point as directed.
• Ensures that the MPA web site is up to date through direct maintenance and coordination with the IT department and Public Affairs.
• Sets up and confirms arrangements for meetings, including location, attendees, catering, handout material and audio-visual requirements.
• Provides on-site meeting assistance such as welcome attendees, hand out materials and taking minutes.
• Distributes minutes and agendas to appropriate personnel in a timely manner.
• Maintains files and minute books for Executive Committee, Board of Trustees and general Membership meetings.
• Performs routine accounting tasks and other duties as required.
• Processes invoices for payment as needed.
• Assists billing in the setup and processing of contractual accounts receivable.
• Maintains correspondence, contracts, contractual and misc. A/R files for the MPA administrative office.
• Maintains Organizational charts for the MPA.
• Assists departments in the design of brochures and other materials regarding programs and services.
• Prepares contracts, maintains contract files of related correspondence and fully executed contracts, maintains the database of contracts. Circulates contracts for signature and follows up as needed. Provides information on contracts as appropriate.
• Tracks all keys to departmental employees for MPA occupied space within the school.
• Assists MPA clinic managers with facility management.
• Reliable Attendance and Punctuality
• Other duties as assigned.

Education: Bachelor\'s Degree preferred\ \

Experience: Two to four years related experience

\ SKILLS & ABILITIES

Computer Skills

Three years experience advanced MS Office Suite, spreadsheet, database and presentation software, Windows, and Adobe.

Other Requirements

Minimum 2 years experience in an administrative assistant role supporting high level management required. High interpersonal skills including demonstrated ability to relate well with others in the execution of duties and the ability to communicate effectively. Excellent organizational skills. Excellent verbal and written communication skills. Customer service oriented. Ability to handle multiple priorities and meet deadlines. Knowledge of accounting and procurement practices and procedures. Team player, self-starter and self directing.