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JOB REQUIREMENTS: JOB ID: 21417 INTRODUCTION: The Department of Institutional Research, Assessment and Planning (IRAP) at the University of Wisconsin-Whitewater seeks an Administrative Assistant (Administrative Assistant III, AD003). This position is 12-month, part-time (66% FTE / 26.4 hours per week) and is benefits eligible. The daily working hours for this position are flexible, as long as they are between 7:45 AM - 4:30 PM, Monday-Friday. JOB DUTIES: The selected candidate will provide general administrative support, which exercising discretion, to the administrator of a department or division to the institution, or to the administrator of multiple institution programs, services, and activities. Specifically, this position supports the work of assessment, accreditation, and analytics staff. RESPONSIBILITIES: Typical Responsibilities: Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Serves as a primary point of contact for individuals and groups, greeting arrivals and provides organizational information via phone, in person and through other communication mediums Prepares and audits complex reports, edits documents and reviews work done by others Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures Develops, implements, and maintains methods and organizational systems fixed toward the maintenance of electronic/physical records related to work operations according to established policies and procedures Department Specific Responsibilities: *Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation *Serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities *Validation/editing of reports, documentation, and dashboards (no data access required) *Manage office purchasing *Manage travel authorizations and expense reports *Coordinate data request process *Website editing and maintenance of site (e.g., checking and fixing broken links, reviewing content, suggesting improvements) TO ENSURE CONSIDERATION: Applications received by February 9, 2025 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process. If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or hr@uww.edu. For questions regarding this position, please contact: Katy Casey Director of Institutional Research, Assessment and Planning 262-472-1530 caseyk@uww.edu HOW TO APPLY: Only complete application packages will be considered. This includes online submission of the following documents: *Cover Letter *Resume *Name and contact information for three professional references For additional details and to apply, visit the following website and search for Job ID 21417: www.careers.wisconsin.edu ***** OTHER EXPERIENCE AND QUALIFICATIONS: Minimum Qualifications: *An associate\'s degree with at least one year of experience in administrative support OR a high school diploma with at least two years of experience in administrative support Preferred Qualifications: *Customer service orientation, ability to provide helpful and courteous service to various stakeholders *Strong communication skills, both written and oral *Ability to take direction and incorporate feedback effectively to support the success of our team *Technological proficiency, familiarity with Microsoft Office suite, and some experience with reporting software *Attenti n to detail, experience managing multiple projects with accuracy and thoroughness *Discretion and confidentiality, maintaining confidentiality is essential to this position Knowledge, Skills and Abilities: *Willingness and ability to actively follow applicable safety rules and regulations, including necessary training and drills *Ability to interact respectfully with people from diverse socioeconomic, cultural, and ethnic backgrounds ***** APPLICATION INSTRUCTIONS: Apply Online: https://www.careers.wisconsin.edu/