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JOB REQUIREMENTS: JOB ID: 21477 JOB POSITION: Administrative Assistant - College of Business and Economics INTRODUCTION: The College of Business and Economics at the University of Wisconsin-Whitewater seeks an Administrative Assistant (Administrative Assistant III, AD003). JOB DUTIES: This position provides general administrative support while exercising discretion to support the College of Business and Economics Graduate Programs. The working hours for this position are Monday-Friday 7:45 am- 4:30 pm with a 45-minute lunch. This position reports to the Associate Dean and is integral to the College of Business and Economics Graduate Programs. RESPONSIBILITIES: 1. Greet, assist, and direct visitors (faculty and staff, current/past/potential students, and other visitors) professionally. 2. Review, monitor, and process all graduate-level applications (including international students) and communicate with students, Graduate School, Registrar, and others as needed. 3. Process program plan with appropriate correspondence for each student after the graduate advisor has met with them. Enroll, swap, add and drop classes for students in WINS as requested by Associate Dean or graduate advisor. 4. Process Guest Matriculants, change in program, start term, change in status, and change in emphasis for graduate students. 5. Maintain all student files (graduate programs and certificates) and update the database with all new student information each semester. 6. Monitor and manage enrollment statistics. 7. Assist with CRM development and refinement. Communicate with admissions, graduate school, and advisors concerning CRM. 8. Coordinate the Associate Dean\'s office communication to faculty and students on University and Graduate Office Policy, course delivery, and other relevant information. 9. Manage DBA program logistics. 10. Serve as the administrative assistant to the Associate Dean for Graduate Programs. 11. Manage Graduate Assistantships applications. 12. Supervise and train student workers and assign tasks. 13. Support office operations and manage office supplies. 14. Coordinate graduate special events. 15. Manage Hyland Hall room reservations and make arrangements associated with the reservations. 16. Serve as backup to the Dean\'s Assistant for approval of electronic travel authorization and travel reimbursement forms completed by college faculty, staff, students, and guests. 17. Attend campus training and stay up to date and knowledgeable on University travel policies and the booking tool, especially related to our college. 18. Perform other duties assigned by the Associate Dean. TO ENSURE CONSIDERATION: Applications received by January 19, 2025 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process. If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or hr@uww.edu. For questions regarding this position, please contact: Stephanie Church Administrative Assistant III 262-472-1333 churchs@uww.edu HOW TO APPLY: Only complete application packages will be considered. This includes online submission of the following documents: *Cover Letter *Resume *Name and contact information for three professional references o For additional details and to apply, visit the following website and search for Job ID 21477: www.careers.wisconsin.edu ***** OTHER EXPERIENCE AND QUALIFICATIONS: Minimum Qualifications: *A minimum of an associate\'s degree with at least one year of experience in administrative support OR a high school diploma with at least two years of experience in administrative support *Experience with Microsoft Office, WINS, CRM applications, and other University ad pted applications Knowledge, Skills and Abilities: *Excellent work ethic and willingness to adapt and learn with the changing environment in higher education *Attention to details with excellent time management skills *Ability to work collaboratively and communicate effectively with students, co-workers, School of Graduate Studies personnel and UW-Whitewater faculty *Excellent oral and written communication skills *Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills *Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds ***** APPLICATION INSTRUCTIONS: Apply Online: https://www.careers.wisconsin.edu/