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TITLE: Finance Administrative Assistant

LOCATION: Head Office

REPORTS TO: Financial Controller

EDUCATION:

Tertiary Qualification: CPS or Certificate/Diploma in Business Administration

Training and/or experience in principles and policies Management or Office Procedures

REQUIRED SKILLS:

• Analytical, time management and ability to motive staff

• Proven aptitude to work with little or no direct supervision, and to meet deadlines

• Ability to communicate effectively both orally and in written form

• Proficiency in using Microsoft Word & Excel or equivalent

  LIAISES INTERNALLY WITH: Managing Director, Senior Managers, Accounting Manager and other members of staff.

  LIAISES EXTERNALLY WITH: Overseas principals, Suppliers, External auditors, Lawyers and the Government of Jamaica Statutory Agencies.

  DUTIES & RESPONSIBLITIES:

• Prepare, file and dispatch general and confidential correspondence in the Financial Controller’s office.

• Treasury Management

• Monthly foreign currency purchases

• Short-term investment of excess cash

• Daily transfers from SWCR Branch bank accounts to SWWI bank account

• Prepare weekly bank balance schedule and cash requirement analysis

• Prepare monthly cheques to transfer funds from BNS current accounts to SWWI main NCB Bank Account

• Dispatching monthly Financial Statements

• Prepare quarterly schedules for outstanding and settled insurance claim

• Prepare quarterly schedules for outstanding and settled legal cases

• Ensure the following are always current:

• Tax Compliance Certificate (TCC)

• All Company vehicles license and Certificate of Fitness

• Trade licenses for all Branch Stores

• Lease Agreements all Branch Stores and Offsite Warehousers

• Factory License

• Request and dispatch cheques for the following: -

• Monthly Royalty

• Monthly withholding tax on royalty

• Monthly General Consumption Tax (GCT)

• Quarterly and final Company Income Tax

• Annual duty on royalty

• Annual company vehicles registration and fitness

• Annual Trade Licenses for Branch Stores

• Annual Factory License

• Annual Insurance Premium

• Purchasing of stationery for the entire organization and maintaining the stationery inventory.

• Assist with quarterly and annual stock count

• Any other duties as assigned by the Financial Controller from time to time

  Performance Criteria:

  This job is satisfactorily performed when:

• All areas of treasury management outlined above are handled timely and efficiently

• All reports and schedules are prepared and submitted with the stipulated deadlines

• All Lease Agreements, licenses and certificates are always current

• Adequate stationery is always available

• Proper filing system maintained for all correspondence relating to the Financial Controller’s office

• There is adherence to all policies and procedures of the company and department

  Here, we believe there’s not one path to success, we believe in careers that grow with you. Whoever you are or wherever you come from in the world, there’s a place for you at Sherwin-Williams. We provide you with the opportunity to explore your curiosity and drive us forward. Sherwin-Williams values the unique talents and abilities from all backgrounds and characteristics. All qualified individuals are encouraged to apply, including individuals with disabilities and Protected Veterans. We’ll give you the space to share your strengths and we want you show us what you can do. You can innovate, grow and discover in a place where you can thrive and Let Your Colors Show!

  At Sherwin-Williams, part of our mission is to help our employees and their families live healthier, save smarter and feel better. This starts with a wide range of world-class benefits designed for you. From retirement to health care, from total well-being to your daily commute—it matters to us. A general description of benefits offered can be found at http://www.myswbenefits.com/. Click on “Candidates” to view benefit offerings that you may be eligible for if you are hired as a Sherwin-Williams employee.

  Compensation decisions are dependent on the facts and circumstances of each case and will impact where actual compensation may fall within the stated wage range. The wage range listed for this role takes into account the wide range of factors considered in making compensation decisions including skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled.

  The wage range, other compensation, and benefits information listed is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.

  Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable federal, state, and local laws including with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act where applicable.

  Sherwin-Williams is proud to be an Equal Employment Opportunity/Affirmative Action employer committed to an inclusive and diverse workplace. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, marital status or any other consideration prohibited by law or by contract.

  As a VEVRAA Federal Contractor, Sherwin-Williams requests state and local employment services delivery systems to provide priority referral of Protected Veterans.

  Please be aware, Sherwin-Williams recruiting team members will never request a candidate to provide a payment, ask for financial information, or sensitive personal information like national identification numbers, date of birth, or bank account numbers during the application process.