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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12152475

• Assist the CEO and executive team with their administrative needs in a timely, accurate, and efficient manner. This includes managing the executive team\'s calendar, scheduling, and setting up business meetings, arranging travel, and creating itineraries. Make meeting schedules and correspondence.
• Prepare and review reports, memos, letters, and other documents while taking care to ensure that they are consistent with organizational policies and practices and that there are no inconsistencies or accidental mistakes.
• Assist the CEO\'s office with calendar management, processing invoices, and reconciling travel and expense reports.
• Act as the Board of Directors\' administrative point of contact with the CEO and executive team. Manage and organize for all travel and conference space needs for Board meetings, as well as secure and prepare the necessary meeting space.
• Prior to Board meetings, prepare and disseminate the agenda, the material for each Board committee, presentations, and briefings. When the Board meets, make sure accurately and promptly record and prepare official minutes.
• Coordinate the entirety of all corporate events, both internal and external (finding venues, budgeting, finding vendors, creating schedules, etc.).

Education, Experience, and Skills

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

• An undergraduate degree is preferred.
• 5-7+ years of experience servicing C-level executives as an executive assistant and/or office manager.
• Excellent time management abilities and the capacity to prioritize various requirements
• Proven capacity for maintaining discretion when handling sensitive material and exhibiting the highest level of responsiveness to internal and external stakeholders.
• Assertiveness, proactivity, professionalism, and confidence are required. A creative problem solver who actively seeks possibilities, develops solutions and anticipates needs is also required.
• Assertiveness, proactivity, professionalism, and confidence are required. A creative problem solver who actively seeks possibilities, develops solutions and anticipates needs is also required.
• Highly productive team player with the ability to work independently.
• Excellent verbal and written skills, outstanding computer skills (Outlook, Word, Excel, and PowerPoint).