Experience Inc. Jobs

administrative assistant.

• west memphis , arkansas

• posted 2 days ago

job details

summary

• $16 - $17 per hour

• temporary

• high school

• category office and administrative support occupations

• referenceAB_4609322

job details

An established local manufacturing client is seeking an experienced and dedicated administrative assistant with 2+ years experience for a minimum 3 month long contract, with temp to hire as a possibility! Role and Responsibilities

ADMINSTRATIVE

● Answer and direct incoming calls on main switchboard.

● Greet and assist visitors and vendors at reception desk.

● Assist job applicants at reception desk.

● Record keeping and filing of all employee documents.

PAYROLL & INVOICING

● Maintain inventory of office supplies and purchase monthly janitorial supplies.

● Maintain petty cash.

● Support plant management as needed.

● Maintain all Purchase Order processes, generate Purchase Order requests in Telnet system,and maintain all vendor files.

HR ASSISTANCE

● Assist HR Manager with new hire process, terminations and any other tasks deemed necessary.

● Assist employees with questions, payroll issues and other tasks as applicable.

● Reconcile daily attendance discrepancies in ADP Payroll system and run daily timecard reports.

● Run weekly payroll report and forward to corporate office.

● Track and submit temporary employee hours daily and weekly and reconcile weekly temporary employee invoices to ensure proper billing.

● Keep records of full-time employee attendance and paid time off along with tracking attendance for points system and maintain and post monthly employee time off calendar

● Track and generate employee evaluations when due and submit pay rate or job description changes to corporate

Qualifications and Education Requirements

• Minimum of High School Degree

• 2-3 years of experience working in an Administratie Assistant or HR Assistant role

• ADP experience

• Invoice, purchasing, and ordering supplies experience a plus

Preferred Skills

• Experience with MS Office: Excel, Word, and PowerPoint

• Computer skills

• Customer service and teamwork skills

• Good verbal and written communication skills

• Confidentiality

• Organized, detail-oriented, multi-tasking

Additional Notes

Work Hours: Monday through Friday, 8:30am-5pm (30-minute lunch).

Work Location: Position is in climate-controlled lobby/receptionist area.

Position reports to the Site Manager and interacts with employees and supervisors.

Physical requirements: sitting for long periods of time, walking, lifting up to 25 lbs. occasionally, kneeling, bending, squatting periodically.

salary: $16 - $17 per hour

shift: First

work hours: 8 AM - 5:30 PM

education: High School

Responsibilities

ADMINSTRATIVE

● Answer and direct incoming calls on main switchboard.

● Greet and assist visitors and vendors at reception desk.

● Assist job applicants at reception desk.

● Record keeping and filing of all employee documents.

PAYROLL & INVOICING

● Maintain inventory of office supplies and purchase monthly janitorial supplies.

● Maintain petty cash.

● Support plant management as needed.

● Maintain all Purchase Order processes, generate Purchase Order requests in Telnet system,and maintain all vendor files.

HR ASSISTANCE

● Assist HR Manager with new hire process, terminations and any other tasks deemed necessary.

● Assist employees with questions, payroll issues and other tasks as applicable.

● Reconcile daily attendance discrepancies in ADP Payroll system and run daily timecard reports.

● Run weekly payroll report and forward to corporate office.

● Track and submit temporary employee hours daily and weekly and reconcile weekly temporary employee invoices to ensure proper billing.

● Keep records of full-time employee attendance and paid time off along with tracking attendance for points system and maintain and post monthly employee time off calendar

● Track and generate employee evaluations when due and submit pay rate or job description changes to corporate

The essential functions of this role include:

• working in a smoke free environment

Skills

• Handling Confidential Information

• Problem Solving

• Organization

• Answering Phones

• Administrative Duties

• Microsoft Office

• Organizational Skills

• Vendor Management

• Phones

• Bookkeeping

• General Ledger

• Written Communication

• Systems Support

• Account Reconciliation

• HRIS

Qualifications

• Years of experience: 2 years

• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.

get in touch

we are here to help you with your questions.

JJ

jasmine jones

• +1 870 702 7700 (tel:+1 870 702 7700)

• jazz.jones@randstadusa.com