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Penn Medicine Nursing Assistant/Unit Coordinator Weekend Incentive in West Chester, Pennsylvania

Nursing Assistant/Unit Coordinator Weekend Incentive

  • Job ID :107660

  • Job Category: Clinical Support

  • Specialty Area: Clinical Support

  • Primary Shift: Night

  • Work Schedule: Part Time Night Shift

  • Penn Medicine Entity: Chester County Hospital

  • Location: West Chester, PA

  • Address: 701 E Marshall St

  • Education Required: Per Position Description

  • Experience Required: Per Position Description

  • Employment Type: Part Time Regular 19- hrs/wk

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Position Description :

General Summary Statement

Responsible for general office management, clerical and receptionist duties on the Nursing Unit. Facilitates order entry and processing. Coordinates administrative support activities.

Adheres to Nursing Policies and Procedures and Organizational Goals and Objectives.

Essential Duties and Responsibilities

Communications and Customer Service

  1. Welcomes and greets patients and visitors to the unit.

  2. Demonstrates pleasant, professional communication skills when speaking with patients, visitors, nursing staff, physicians, volunteers and personnel from other departments.

  3. Answers the phone promptly using proper telephone etiquette. Identifies self and unit. Refers phone calls to appropriate person and is reliable with messages.

  4. Assists visitors find patient rooms, staff members and other resources.

  5. Facilitates transport of patients at discharge.

  6. Facilitates the patient belongings process as needed, including that the hand-off of belongings occurs at admission, transfer and discharge.

  7. Facilitates calls to physician on behalf of nurses, avoiding duplication.

  8. Demonstrates correct use of communication systems such as intercom, pager system, phone functions, pneumatic tube, and other department based systems.

  9. Uses unit specific communication tools and applies to practice. Checks email regularly and posts items at the request of nursing leadership. Seeks clarification from Nurse Manager or Director as needed.

  10. Performs follow up phone calls to patients if requested by nursing leadership.

  11. Performs customer service rounding and surveys for patients upon request of nursing leadership.

  12. Answers call bells in a timely manner and communicates needs to responsible staff, or handles themselves if a simple request.

  13. Follows up to ensure that call bells have been addressed.

Electronic Order Management and Order Processing

  1. Provides assistance to physicians, nurses, and other healthcare professionals as needed in accurate and efficient entry of computer orders (CPOE). Promotes and encourages CPOE.

  2. Demonstrates knowledge of order sets that the practitioners may use with CPOE.

  3. Actively uses Soarian feedback to report to CMIO and physician analysts any physicians who need monitoring or follow up on their CPOE practices.

  4. Provides for the accurate and timely processing of Orders, including follow up phone calls, completing consult forms and legibly transcribing on the kardex or any other forms.

  5. Monitors frequently for new alerts and other new items on electronic work lists such as Order Acknowledgment Work list, Alerts Work List and Interventions Work List. Notifies the nurses and nursing assistants promptly of any new orders, discontinued orders, alerts, specimens to be collected or treatments.

  6. Checks hourly for Order Session Summary reports while still in existence. Reprints orders from Reprint Facility or Operational Reporting as needed.

  7. Ensures that the Transfer Level of Care Med Rec Report is on the chart of all preoperative patients.

  8. Flags the physical chart when any new orders have been written or electronically entered.

  9. Follows unit protocol for dispatch of written medication orders to Pharmacy.

  10. Communicates stat orders to the nurse immediately upon receipt.

  11. Enters into Soarian any written non-medication patient care orders.

  12. Ensures that labeled specimens are sent to laboratory promptly, when requested.

  13. Notifies RN if there are any unclear or incorrect orders.

  14. Recopies Kardex or other forms when needed.

  15. Reviews Kardex or Daily Clipboard for Daily Lab Orders and enters these for the next day.

  16. With RN input, addresses and removes all remaining new orders from the work list before shift change and discharge.

  17. Performs Order Entry, Cancel Order, Order Inquiry functions when needed. Reviews orders regularly.

  18. Facilitates the patient schedule. Coordinates when there are multiple tests ordered and keeps track of patient location.

  19. Monitors specialty bed ordering and discontinuation when patient no longer needs.

  20. Initiates the location order set for inpatients that are going to surgery.

Minimum Requirements :

Education Training and Experience

High School diploma or equivalent. Training and/or experience at an acute care facility or student nurse with hospital based clinical experience. Knowledge of medical terminology. Previous secretarial skills preferred. Training and/or experience at an acute care facility or student nurse with hospital based clinical experience. Computer skills required: keyboard, mouse use. Ability to complete data entry on clinical documentation screens. Ability to use email, and internet. Ability to successfully complete on the job training for CCH computer programs. Ability to speak, read, write and understands English.


CPR certification required. Certified Nursing Assistant desired, but not required.

Work Environment and Hazards

Risk of exposure to communicable diseases and potentially hazardous materials and body fluids. May become involved in crisis situations.

Work Contact Group

The Chester County Hospital personnel, physicians, patients, and their families.

Additional Information :

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Penn Medicine http://www.pennmedicine.org/careers/

Live Your Life's Work

We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.