Spectrum Department Assistant, Government Affairs in Washington, United States
JOB SUMMARY The Department Assistant is responsible for providing a wide range of administrative and office management services for the Washington, DC Government Affairs office. The scope of responsibilities includes greeting visitors, restocking materials for the office, overseeing maintenance of facilities and appliances, assisting with events etc.
MAJOR DUTIES AND RESPONSIBILITIES
Actively and consistently support all efforts to simplify and enhance the customer experience
Greet and direct visitors to proper personnel
Manage purchasing of office and breakroom supplies and materials
Maintain and manage relationships with outside vendors related to operations of the office
Coordinate deliveries and service visits to the office
Manage the calendars of reserved spaces within the office, including conference rooms
Assist with mail functions
Manage office subscriptions, including newsletters and newspapers
Respond to work requests from department staff in a timely and accurate manner
Assist with hosting office events
Perform other duties as requested by supervisor.
Required Skills/Abilities and Knowledge
Ability to read, write, speak and understand English
Good interpersonal and verbal communication skills
Ability to perform multiple tasks at one time
Ability to prioritize and organize effectively
Organized and attentive to detail
Ability to operate telephone console
Knowledge of personal computer operation and software applications (Outlook, MS Word and Excel
Required Education High School Diploma or equivalent Required Related Work Experience and Number of Years 1 year of work experience, preferably providing administrative support WORKING CONDITIONS Office environment PHYSICAL AND MENTAL REQUIREMENTS
Ability to wear telephone head set
Ability to work while seated for prolonged periods of time
Ability to lift a minimal amount of weight (such as small packages) and restock items on shelves
Vision ability close vision, peripheral vision, and ability to adjust focus
GAA130 2023-26336 2023
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A qualified applicant’s criminal history, if any, will be considered in a manner consistent with applicable laws, including local ordinances.
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