Job Information
Georgetown Univerisity Stewardship Coordinator, Data and Special Projects - Office of Advancement in Washington, District Of Columbia
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
Requirements
Georgetown University’s Office of Advancement is committed to cultivating a safe, equitable, diverse, and inclusive work environment that honors the diverse backgrounds, experiences, and perspectives of our broader colleagues and broader Georgetown community. Consistent with our Jesuit values, we aim to foster a culture that accepts and cares for each individual, and we believe this is central to achieving our goals in support of Georgetown’s mission. Learn more about the Office of Advancement here. (https://advancement.georgetown.edu/)
As a member of the Georgetown University, Office of Advancement’s Stewardship team, the Stewardship Coordinator, Data and Special Projects works to build a culture of gratitude and ensures that donors are appreciated, informed, and engaged. The Stewardship Coordinator’s work ultimately touches donors at every level. Thus, a strong sense of responsibility, integrity, thoroughness, attention to detail, and timeliness are critical. The Stewardship Coordinator manages a variety of projects core and critical to the work of the Stewardship team. The role supports various team members and projects throughout the year, including mass digital and physical mailing projects, data management, project management, and editing and reviewing communications. Marshaling and organizing data from a variety of sources, the coordinator supports the creation of accurate and effective reports and communications with donors, ensuring that these communications demonstrate gratitude and communicate the impact of donors’ investment in the university. Additional responsibilities include, but are not limited to:
Management of Donor-Directed Fund Information
Lead the tracking of all gift agreements, stewardship addenda, and gift documentation as gifts are received from donors to Georgetown University, and marshals data from a variety of sources (donor gift information, financial data on endowed funds, campus and medical center units benefiting from gifts) to ensure that accurate reporting to donors can take place.
Perform ongoing review and update information in Salesforce database to ensure accurate and effective communication with donors.
Respond to requests to review historical gift agreements or gift documentation in a thorough and timely manner.
Assist with the preparation of reports and mailings to donors that demonstrate gratitude and communicate the impact of their investment in the university and the medical center.
Supporting Stewardship Projects
Assist with Stewardship digital and physical mailing projects, including the creation of reports and mailing lists.
Facilitate updates to the team’s project management platform to ensure information is organized and to help team members stay on target to achieve project goals.
Support Stewardship-related events by assisting with creating materials and providing other necessary support ahead of the event.
New Initiatives and Other Duties as Assigned
Contribute to or manage other stewardship and donor relations initiatives on an as-needed basis, pulling and analyzing gift data in response to questions from donors, development officers, and stewardship colleagues, scanning and uploading correspondence, impact of gift reports, and other communications pieces.
Participate in building dedications, gift celebrations, fundraising events, and other events as needed.
Serve on Office of Advancement committees as assigned/necessary.
Work Interactions
This position works with a broad range of university-wide colleagues and external constituents and is highly service-oriented. The coordinator reports to the Director of Donor Reporting and Impact and works closely with members of the Stewardship team and with teams in development, Advancement communications, database and information management, gift accounting, and administrators in schools and departments throughout the main and medical campuses. The coordinator represents the Office of Advancement and the university among some of our most generous donors; therefore, they must understand all components of these respective offices. Due to the level of confidential information handled, this position requires careful judgment and discretion, particularly when dealing with donors. The diversity of workload requires flexibility, efficiency, and the ability to prioritize tasks and meet deadlines for a wide variety of assignments.
Requirements and Qualifications
Bachelor’s degree
1-3 years of professional or a combination of graduate studies or applicable volunteer experience
Proficient in MS Office computer software applications, particularly Excel, and Google Drive Suite
Excellent written and verbal communication skills and the ability to interact well with others
Analytical, well-organized, able to handle multiple tasks and priorities simultaneously, and consistently meets all deadlines
Able to assimilate data, exercise sound judgment and discretion, and work independently
Able to effectively manage projects that are both data-driven and relationship-driven
Detail-oriented, accurate, with strong critical thinking skills and ability to innovate
Sensitive, personable, and experienced in customer relations skills
Able to initiate and complete projects and provide donor support with little supervision, exercising good judgment
Able to work effectively in a team environment
A strong desire to contribute to and participate in the mission of the Office of Advancement
Accuracy in materials preparation, dependability, and ability to maintain confidentiality
Preferred Requirements and Qualifications
Experience working with donors
Familiarity with fundraising databases or the Salesforce platform
Experience with project management platforms
Prior experience with Stewardship, including reporting, donor recognition, and acknowledgments, is a plus
Work Mode Designation
This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.
Pay Range:
The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$20.16 - $31.30
Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.
Current Georgetown Employees:
If you currently work at Georgetown University, please exit this website and login to GMS ( gms.georgetown.edu ) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.
Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here (http://ideaa.georgetown.edu/ada) for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website (https://georgetownworks.georgetown.edu/) .
EEO Statement:
Georgetown University is an Equal Opportunity/Affirmative Action Employer (https://policymanual.hr.georgetown.edu/https%3A//policymanual.gudrupal.georgetown.edu/201-Equal-Employment-Opportunity-Affirmative-Action) fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law (http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) .
Benefits:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website (https://benefits.georgetown.edu/staff/enrolling/) .