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Summary The position serves as an Executive Support Specialist in the Office of Rulemaking (ARM) Executive Front Office, where the employee provides analysis, evaluations, and the management of special projects in support of the Executive Director and/or Deputy Executive Director. Responsibilities The Executive Support Specialist provides assistance and support to the Executive Director and Deputy Executive Director for the Office of Rulemaking. Performs multiple and varying assignments under the limited direction of a manager, project/program manager, team leader, or more experienced professional. Uses organizational skills to coordinate varied assignments and handles multiple priorities that often exists in the front office of a large organization. Serves as liaison with individuals/groups within and outside the Agency. Maintains the Executive Director and Deputy Executive Director schedules and organizes daily activities, gathers briefing materials, and makes certain materials are prepared for daily meetings. Prepares and arranges domestic and international travel authorizations and completes vouchers for the Executive Director and Deputy Executive Director in an accurate and timely manner, including travel plans, itineraries, and agendas. Compiles documents for travel-related meetings. Uses established policies and procedures as guidance in completing most assignments, but allow considerable discretion to select the most appropriate approaches or recommend new approaches. Interprets and applies policies to ensure documents adhere to FAA writing and branding standards prior to final review and approval by the Executive Director and/or Deputy Executive Director. As an individual contributor, assists in the reviews of management reports and documents by applying appropriate grammar, writing, and editing practices and style requirements, ensuring clarity and that they meet the needs of the intended audience. Assists with the development, review, and presentation of documents and reports. Applies experience and advanced knowledge administrative processes and practices in the planning and accomplishing assignments. Assignments may require knowledge and experience working across functional and/or organizational lines. Uses considerable independence in planning time and helping the Executive Director and/or Deputy Executive Director to plan and use assigned resources to accomplish projects/programs/activities. Performs a variety of special assignments, involving research and analysis. Researches information for use in the development of written materials and coordination of substantive program issues and activities (including predecisional policy issues). Serves as the point of contact for Office of Inspector General and Government Accountability Office audits. Resolves most problems and work issues without assistance and refers difficult problems and work issues to the Executive Director and/ or Deputy Executive Director that requires their attention. May help them in developing and recommending solutions. Contacts typically are internal and external, with regular contacts among major subdivisions and LOB's/SO's, customers, and other external parties to share information about the FAA and explain the applications of policies and procedures. Work is reviewed periodically, typically at major milestones and at completion, for policy compliance and alignment with the requirements of projects and/or other work activities. The work activities typically support and may be vital to the success of projects and/or activities for one or more organizational units, major subdivisions, and/or LOB's/SO's. In some specialties, the work may affect internal and external customers. Requirements Conditions of Employment We are not accepting applications from noncitizens. Qualifications To view the complete qualification standard, applicants should reference – U.S. Office of Personnel Management Group Coverage Qualification Standard for Administrative and Management Positions, 0300. https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/administrative and management positions To qualify for this position at the H-band you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-GS 10/11. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience includes: Experience maintaining schedules, organizing daily activities, gathering briefing materials, and making certain materials are prepared for daily meetings. All, some or none may be interviewed. Education Additional Information We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required. The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements The U.S. Department of Transportation strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation. As such, DOT values a highly diverse workforce of persons who promote a culture of belonging by respecting the personal dignity and worth of each individual and fostering a positive environment where all feel safe and welcome. If these commitments coincide with your personal ideals and professional aspirations, please consider joining the DOT family. Leave Enhancement: FAA organizations may offer enhanced annual leave accrual to newly appointed or reappointed employees. In order to receive consideration for such a benefit, applicants' prior non-Federal service or active duty uniformed service must directly relate to the duties of the position to which appointed. Granting enhanced annual leave is at the sole discretion of the hiring organization, and granting such benefit is not an entitlement nor guaranteed to any newly hired employee. As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate. Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the KSAs listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical order and referred to the selecting official for consideration. Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job. Qualification requirements must be met by the closing date of this vacancy announcement. Applicants may be asked to verify information on your application for employment with the FAA. This is not a bargaining unit position. Links to Important Information: Locality Pay , COLA