Job Information
Georgetown Univerisity Events & Operations Assistant - Office of Event Management & Scheduling - Georgetown University Law Center in Washington, District Of Columbia
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
Requirements
Events & Operations Assistant - Office of Event Management & Scheduling - Georgetown University Law Center
Georgetown Law’s Office of Event Management & Scheduling (OEMS) (https://www.law.georgetown.edu/your-life-career/campus-services/office-of-special-events/) works with administration, faculty, and staff to develop, plan, and execute several hundred events each year. The team provides an array of services including client consultation, vendor contract management, event conceptualization, detailed planning, logistics, and virtual or on-site event management.
Job Overview
The Events & Operations Assistant provides skilled administrative support to the Executive Director, Deputy Director, and all of team members in all aspects of departmental functions in a busy, fast-paced event planning environment.
They maintain the OEMS office space, procuring all supplies required for the office’s programs and needs of the team, and assist the Deputy Director with financial management – for example, managing expenses for team members, expense journals, contracts and purchase orders for events; and working closely with the Financial Affairs team. As well, they assist the coordination and management of event communications, including the events calendar website.
Additionally, they support OEMS team members, preparing for on-site events and assisting the day of – for example, printing materials such as signage, name badges and tent cards; and greeting guests, managing check in, and directing guests during the event.
Work Interactions and Work Mode Designation
Reporting to the Assistant Director of the Office of Event Management & Scheduling, the Events & Operations Assistant has a critical role in maintaining the functional efficiency of the entire Office of Event Management. They interact and support in one way or another with every member of the team, and assists with all of the events and academic programs across the campus, including emerging spaces as part of Georgetown’s Capitol Campus.
This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.
Requirements and Qualifications
Bachelor’s degree
Relevant experience with in events, marketing, or promotions - preference for 1 to 2 years as work experience
candidates with familiarity in an academic environment is a plus.
Demonstrably strong capacity for organization
Understanding of basic accounting principles and analytical judgment
Competent decision-making skills
Ability to prioritize competing demands in an office that plans hundreds of events during the academic year
A high degree of autonomy and self-initiative, with the ability to work without close supervision
Ability to interface with the public
Ability to maintain highly confidential information with professional discretion
Preferred Qualification
Experience with Microsoft Office Products, Google Suite Products, WordPress, and Canva
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Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here (http://ideaa.georgetown.edu/ada) for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website (https://georgetownworks.georgetown.edu/) .
EEO Statement:
Georgetown University is an Equal Opportunity/Affirmative Action Employer (https://policymanual.hr.georgetown.edu/https%3A//policymanual.gudrupal.georgetown.edu/201-Equal-Employment-Opportunity-Affirmative-Action) fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law (http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) .
Benefits:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website (https://benefits.georgetown.edu/staff/enrolling/) .
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Grounded in our Jesuit, Catholic identity, the Spirit of Georgetown undergirds everything we do. Watch this video (https://www.youtube.com/watch?v=hq3KF11PSNc) to learn more.
Learn how HR CARES (https://hr.georgetown.edu/hr-cares/) for faculty and staff, nurturing an environment of mutual respect where imaginations flourish and ideas are realized to positively impact the world.
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website (https://benefits.georgetown.edu/staff/enrolling/) .