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Thermo Fisher Scientific Executive Assistant - Vice President, Corporate Development in Waltham, Massachusetts

Join a $35 Billion Dollar Industry Leader!

As an Executive Assistant, you'll be at the center of fast-paced activity, using your stellar office and project management skills to support the VP of Corporate Development and his team. You'll use discretion and diplomacy while working with key stakeholders across the company, and your mastery of time management, logistics planning, organization, and attention to detail will ensure flawless execution of multiple priorities focused on growing our company. Pride in being a go-to resource for the team is welcomed.

What Will You Do?

  • Ensure the VP and his senior leaders get where they need to be on time through planful scheduling and execution of key meetings, juggling of key priorities, and arrangement of complex global, multi-city travel, when necessary

  • Develop an understanding of the business priorities and goals for the function; use knowledge and understanding in prioritizing meeting requests

  • Schedule and coordinate complex executive meetings, bringing together geographically dispersed teams, managing logistics, and documenting follow up activities

  • Collaborate and build relationships to drive results in a global-matrixed organization experiencing change and transformation

  • Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress and problem-solving

  • Research, compile, summarize, and analyze information to make decisions, find answers, and respond to various inquiries from internal and external customers

  • Utilize the full suite of Microsoft office products to prepare high-quality correspondence, reports, and presentations

  • Manage expense reporting, process vendor invoices, and support annual budget process

  • Proactively manages projects/deliverables/due dates – following up with project owners, key stakeholders, and employees as needed to meet assigned due dates successfully

  • Attends meetings and prepares minutes as requested

  • Demonstrates both the flexibility and adaptability required to meet the dynamic nature of the business

  • Maintain confidential files and records

  • Coordinate with other Executive Assistants and Administrative Staff to cover other areas due to illness, vacation or other special circumstances

  • Occasional travel coordination support after hours and on weekends

How Will You Get Here?

  • Associates Degree or combination of any education and experience (5 or more years)

  • 10+ years of executive assistant experience in a professional office environment, large organization preferred, experience providing C-level support welcomed

  • Demonstrated experience in working independently to identify, analyze, and solve problems with creative solutions

  • Skilled and experienced in the art of organization and time management to juggle multiple priorities with competing deadlines

  • Excellent written and verbal communication skills. Infallible proof reading and spelling

  • Solid judgment, tact, and diplomacy skills in dealing with internal and external customers as well the ability to handle highly confidential and proprietary information

  • Flexible and adaptable, with the ability to respond to last-minute changes while maintaining poise and a positive “can do” attitude

  • Extensive international travel management with VISA administration experience

  • Expert level skills in all Microsoft office suite products, including Power Point, Excel, Outlook, Visio

  • Experience with Concur or other expense systems helpful

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

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