Carrier Project Coordinator in Wallingford Center, Connecticut
United States of America
CAC38: CCS-Wallingford, CT 23-28 Village Lane Street, Wallingford, CT, 06492 USA
Automated Logic is a total energy solutions provider. For more than 30 years, we have been dedicated to designing easy-to-use building automation systems that provide the highest possible energy efficiency, while ensuring occupant comfort. Through our global team of company branches and independently-owned dealers, we offer industry-leading technology with local, on-the-ground service that is hard to beat. Automated Logic is a business within Carrier. Carrier is a leading provider of heating, ventilating, air conditioning and refrigeration systems, building controls and automation, and fire and security systems leading to safer, smarter, sustainable, and high-performance buildings.
The Project Coordinator is responsible for assisting the monitoring and reporting of the financial performance of the Operations Department, processing electrical subcontractor agreements and ensures timely and accurate invoicing for the customer, and assists in timely resolution of invoice disputes and collection efforts. Also, this position requires working closely with Operations for accurate job costing, project completion/closures, and day-to-day project support as needed.
Responsible for full-cycle AIA construction invoicing, inclusive of creating AIA schedules of values (SOV) and coordinating with Project Managers for accurate and timely billings to meet project schedules
Processes and handles all customer billing protocols and instructions, including invoice uploading to third party billing systems while working with the internal applications team to ensure cash/payments are correctly applied and helps out with AR account reconciliation as necessary
Assists in the resolution of contract invoice disputes through consistent communication with customers and internal employees
Collects and tracks notes for monthly collections meetings with centralized collections team on contract disputes requiring credit memo, offsets, or write-offs and ensures those requests are completed in a timely manner and approved per internal approving process
Manage project closings process, budget revisions, and change of status. Coordinate
Timely and accurate project cost transactions with the local management team and project managers.
Work within the existing ERP system to monitor forecasted/planned revenue goals, track.
Open and warranty project completion dates, and ensure proper closure of both.
Prepare/support forecast/Budget revisions and identify project risks and opportunities. Prepare financial reports regarding revenue and margin goals for Management (as needed).
Prepare/process execution of all subcontracts and manage/oversee all subcontract-related processes.
Manage and work closely with all vendors on any tax-related issues.
Work closely with internal staff to resolve any project-related issues and concerns. (billings, closing dates, change orders/deducts, trailing cost, … etc.)
Ensure Open payables issues are reviewed and resolved in a timely manner, as necessary.
Other duties as assigned by the Business Manager related to the support of the project life cycle.
High School Diploma, GED or equivalent; BA/BS degree preferred.
EXPERIENCE / QUALIFICATIONS:
Five years of experience within the Building Construction/HVAC Industry
Undergraduate degree in business, finance, or equivalent strongly preferred
Accounting, purchasing, receivables, and AIA billing experience preferred
MS Dynamics/ERP and MAS experience a plus
Proficient in Microsoft Office software, including Word, Excel, Outlook, PowerPoint, and Access
Excellent written and verbal communication skills
Ability to work without close supervision
Good time management skills
Able to manage multiple competing priorities successfully
Carrier is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.
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