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Administrative Specialist I

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Administrative Specialist I

Salary

$36,682.00 - $64,194.00 Annually

Location

Wake County, NC

Job Type

Permanent Full-Time

Job Number

24-11370

Department

Dept of Transportation

Division

State Hwy Administrator - Div of Hwys

Opening Date

09/16/2024

Closing Date

9/20/2024 11:59 PM Eastern

Job Class Title

Administrative Specialist I

Position Number

60024998

Salary Grade

NC08

• Description

• Benefits

• Questions

Description of Work

This position with NCDOT offers fullState Benefits (https://oshr.nc.gov/state-employee-resources/benefits) , competitive salaries and many career development opportunities.

“Internal Posting-Only Permanent NC State Government Employees or layoff candidates with the State of North Carolina eligible for RIF priority reemployment consideration as described by GS 126May Apply”

Salary Grade NC08 Salary Range $36,682 - $64,194

This position provides administrative support for the FMMU Production Office. Assist in the management of the Central Fleet Program for equipment used statewide as needed in emergencies or while fleet equipment is down for repair. Ensure Central Fleet equipment is well maintained and perform physical inspections of the equipment as it is ready for service or returned to the Central Fleet Inventory. Ensure that the rental hours of equipment used is accurate and applied properly. Identifying new equipment that requires upfit by outside vendors as part of the Annual Equipment Buy. Working with the vendor to ensure that the work being performed meets all contractual requirements and is completed in the time agreed upon in the contract. Inspecting equipment once the upfit process is complete to ensure that all work was completed as per the contract. Assist in the physical distribution and preparation process of new equipment, working outside, at times in inclement weather, climbing around and onto equipment to ensure that manuals and other related documentation are present. Direct contact with the public, vendors, and contract haulers making deliveries to DOT. Direct contact with DOT personnel picking up equipment. Assuring that documentation is in order and signatures are in place. Process internal office documents. Process vendor and manufacturers documents for the purpose of receiving, accepting, and initiating payment of invoices. Assisting with receiving new equipment and inspecting for damage prior to accepting delivery along with issuing fleet equipment purchased by DOT. Perform other duties as assigned by immediate supervisor.

Knowledge, Skills and Abilities / Competencies

Applicants must submit an application that clearly reflects work experience that demonstrates the following:

• Experience working independently with vendors and other NCDOT personnel.

• Knowledge of internal purchase requisitions and external vendor invoices.

• Experience in computer software programs such as MS Office Word, Excel, the internet and Outlook/email.

• Experience inspecting a variety of heavy equipment and vehicles and checking them in and out with customers.

• Experience standing for long periods of time, working outside in varying weather conditions, and climbing around and onto equipment.

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience

Supplemental and Contact Information

Katlyn Godwin, 919-835-8426

Applicants must meet both the minimum requirements and all posted Knowledge, Skills and Ability requirements to be considered Qualified for the position. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.

NOTE: For temporary, contract or other supplemental staffing appointments:

There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments:

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

I understand to be qualified for this position, the description of my work experience must clearly reflect the required education and experience as well as the posted knowledge, skills and abilities for this position. I have included all this information in my application. (If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)

• Yes

• No

  02

  Do you currently work for the state of North Carolina in a permanent full-time, permanent part-time, probationary, trainee, or time-limited position or are you a layoff candidate with the NC Department of Transportation eligible for RIF priority reemployment consideration as described by General Statute (GS) 126 (State Personnel Act)?]

• Yes

• No

  03

  Which of the following best describes your level of experience working independently with vendors and other NCDOT personnel?

• None

• Less than 1 Year

• 1-2 Years

• 2-3 Years

• 3 or More Years

  04

  Explain how you have experience working independently with vendors and other NCDOT personnel.

  05

  Which of the following best describes your level of knowledge of internal purchase orders and external vendor invoices?

• None

• Basic

• Intermediate

• Thorough

  06

  Explain how you have knowledge of internal purchase orders and external vendor invoices.

  07

  Which of the following best describes your level of experience in computer software programs such as MS Office Word, Excel, the internet and Outlook/email?

• None

• Less than 1 Year

• 1-2 Years

• 2-3 Years

• 3-4 Years

• 4-5 Years

• 5 or More Years

  08

  Explain how you have experience in computer software programs such as MS Office Word, Excel, the internet and Outlook/email.

  09

  Which of the following best describes your level of experience inspecting a variety of heavy equipment and vehicles and checking them in and out with customers?

• None

• Less than 1 Year

• 1-2 Years

• 2-3 Years

• 3 or More Years

  10

  Explain how you have experience inspecting a variety of heavy equipment and vehicles and checking them in and out with customers.

  11

  Which of the following best describes your level of experience standing for long periods of time, working outside in varying weather conditions, and climbing around and onto equipment?

• None

• Less than 1 Year

• 1-2 Years

• 2-3 Years

• 3 or More Years

  12

  Explain how you have experience standing for long periods of time, working outside in varying weather conditions, and climbing around and onto equipment.

  Required Question

Agency

State of North Carolina

Address

NOTE: Apply to the department listed on postingAn Equal Opportunity Employer, North Carolina, State Government

Website

http://www.oshr.nc.gov/jobs/index.html

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