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Senior Project Manager - Transportation (Public Works)

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Senior Project Manager - Transportation (Public Works)

Salary

$85,000.00 - $106,000.00 Annually

Location

Charlottesville, VA

Job Type

Regular Full-Time

Job Number

240200006

Department

Public Works Department

Opening Date

03/12/2024

Closing Date

Continuous

Bargaining Unit

N/A

• Description

• Benefits

• Questions

General Summary

The Senior Project Manager - Transportation in the Public Works Department o versees the success of projects of substantial cost, scope, and complexity to include, but not limited to: complex skilled and technical work in support of Feasibility, Programming, Design, Construction & Close-Out phases as they relate to the engineering, planning and construction of City-wide transportation projects federal, state and local funded transportation projects that involve multi-modal elements like bike facilities, new pedestrian access and safety features as well as vehicular capacity improvements). Position works with VDOT’s LAP (Locally Administered Projects) program, manages VDOT’s SMART Scale/HSIP projects as well City funded transportation projects, and may manage consultant project managers which oversee the design consultants and contractors.

This position advises management on cost-planning, scheduling, control and productivity analysis, provides financial management oversight, reports on business results, and project impacts on equity. Advises management on work distribution and project rescheduling issues; facilitates internal processes and scoping meetings. Guides the work of a team of Project Managers. Primarily and most frequently the work done here is performed independently under the general direction of a Division Manager or Department Head.

The preferred hiring range for this position is between $85,000.00 - $106,000.00 Annually.

• One-time hiring bonus: $5,000 ($2,500 to be paid out within the first two-weeks of employment and the remainder to be paid out after 6-months of employment).

  Starting offer is based on applicable education, experience, and internal equity. This is a full-time, exempt, position which provides excellent benefits including 13 paid holidays plus 1 floating holiday, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement (up to $34/month), and continuing education/training opportunities.

• For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visit https://www.charlottesville.gov/1047/Employee-Benefits.

• The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462.

Note: This job opportunity is advertised with a closing date of "Continuous." If interested in being considered, an application should be submitted as soon as possible. Applications will be evaluated on a continuous basis. Interviews will be conducted as soon as possible during the recruitment with candidates who are best qualified. Applications may no longer be considered once a candidate to fill the position is identified. This job announcement will close when the position(s) have been filled and may close at any time.

Essential Responsibilities and Duties

• Principle point-of-contact for assigned projects.

• Manages projects through all phases and activities throughout the life of projects which includes serving as team leader and facilitator; serves as the project team leader and facilitator for project meetings.

• Maintains a high level of customer service and communication with stakeholders and key City staff and officials involved with the projects;

• Proactively leads project stakeholders such as the design as the design team and contractor through internal and external bureaucratic requirements to ensure timely project completions.

• For construction-related projects, regularly attends and participates in meetings and presents projects to the Planning Commission and/or the City Council.

• For each project, ensures the development of a Project Plan which identifies and defines the scope and objectives of each project. The Project Plan considers stakeholder needs, defined budgets, City policy, compliance with laws, regulations, standards, or procedures and other requirements. In doing so, the Senior Project Manager may be required to become familiar with stakeholder/customer work processes, equipment, and facilities.

• Develops or coordinates detailed project work schedules and project cost estimates.

• Coordinates the acquisition of easements and right-of-way agreement as required.

• Participates in the recommendation and selection of out-sourced consulting services required for projects which may include design professionals, right-of-way agents, technology specialists, acquisition of agreements, and others.

• Works in conjunction with other City department and subject-matter-experts, local jurisdictions, and utilities organizations to proactively navigate regulatory and statutory requirements that could negatively impact project budgets and schedules.

• Responsible for development and compilation of the project team including, but not limited to: design professionals, cost estimating professionals, inspectors, and expertise of other City divisions and departments;

• Ensures that meeting minutes are maintained throughout the project lifecycle to provide continuity and historical documentation.

• Plans and monitors project activities to mitigate risk.

• Maintains a high level of communication with stakeholders and staff; and, escalates issues, as appropriate, for senior management consideration.

• Other Essential Functions:

• Manages risk exposure

• Manages financial tracking and data

• Manages review and approval processes for projects requiring regulatory approvals

• Recognizes areas for internal improvement using data and develops plans for implementation

• Reviews and approves pay applications

• Reviews and recommends change orders

• Ensures proper document management for projects

• Develops and manages project teams

• Mentors/collaborates with teammates to develop as a leader while clarifying roles and responsibilities

• Reports ongoing project status to supervising manager

• Develops and manages Division/Department standards for data storage and management

• Performs other related duties as assigned.

Education, Experience and Skills

Minimum Qualifications:

• Any combination of education and experience equivalent to a Bachelor's degree from an accredited four-year college or university in the field of architecture, architecture, engineering, construction management or a related field.

• Minimum of seven (7) years of comprehensive project management experience in full life-cycle transportation project management, including experience in directing and leading project teams.

• Requires a valid Virginia driver's license by employment start date. (To view our driving eligibility requirements, visit https://www.charlottesville.gov/faq.aspx?qid=166 )

Preferred Qualifications:

• Master's Degree in a related field preferred.

• Preference for seven (7) to ten (10) years of experience directing/managing a variety of complex and challenging project assignments of significantly large scale and considerable cost.

• Preference for familiarity with Virginia Department of Transportation (VDOT) projects, Professional Engineer (PE), and/or Project Manager Professional (PMP).

Skills: Requires a comprehensive, intensive practical knowledge of substantive project management principles, practices, methods, approaches, procedures, and a technical knowledge base of sufficient depth and breadth in a variety of complex and challenging project assignments of significantly large scale and considerable cost. Strong technical reading and writing skills including reading, comprehension, and development of construction documents such as drawings, specifications, and contracts. Strong skill in computer software (i.e., Microsoft Office, Microsoft Project, Adobe Acrobat, and other software pertinent to project management). Proficient in procurement of goods and services within the bounds of the Virginia Public Procurement Act, and, relevant City of Charlottesville ordinances. Proficient and experienced in planning, managing, and forecasting project budgets throughout the life of the projects. Knowledgeable of the respective industries and markets from which implementation of the projects will be performed (e.g. data storage and security, construction, etc.). The Senior Project Manager shall have broad knowledge of its industry, regional market conditions, and service providers within its market region. Skilled at reading and evaluating project documents (e.g. construction documents and specifications), and correctly determining if the delivered project documents satisfy programmatic requirements of a project.

Physical Conditions & Additional Information

Physical requirements for this position as outlined by the Department of Labor: LIGHT WORK: Ability to lift up to 20 lbs. occasionally and/or up to 10 lbs. frequently and/or a negligible amount of force constantly to move objects. Physical demand requirements are in excess of those for Sedentary Work.

The majority of time spent in this position involves inside work, however position may be exposed to extreme temperatures, extreme brightness, allergens, and/or exposure to conditions typical of active construction sites on a regular basis. The position also may require regular use of a ladder/step stool and driving a city vehicle. The noise level in the work environment is usually moderate.

This position may be required to work weekends, nights, holidays, emergency on-call and/or weather-emergency on-call. Position may be subject to emergency call and be able to be contracted by phone in case of emergency.

SUMMARY OF EMPLOYEE BENEFITS

Updated July 1, 2022

Benefits cited represent those for regular 40-hour employees and may differ for Management Level, Part-Time, and/or Library positions. Long-term temporary employees are eligible for all benefits except retirement. Interns, temporary, seasonal, substitute, and relief employees are not eligible for benefits.

1. LEAVE:

• Vacation:

• 3.09 hours accrued biweekly -- 0 - <3 years

• 3.85 hours accrued biweekly -- 3 - <5 years

• 4.62 hours accrued biweekly -- 5 - <10 years

• 5.40 hours accrued biweekly -- 10 - <15 years

• 6.16 hours accrued biweekly -- 15 - <20 years

• 6.93 hours accrued biweekly -- 20 - <25 years

• 7.70 hours accrued biweekly -- 25+ years

• Sick:

• 4.62 hours per biweekly pay period, approximately 120 hours a years, no limit on accumulation

• Holidays:

• 14 paid holidays per calendar year (13 observed and 1 floating)

2. INSURANCE:

• Aetna Medical –

• Choose from three options with different premiums and levels of coverage and coverage is effective on the first of the month following date of hire:

• HMO: $0 premium for employee only coverage

• POS 1: Employee-only premium of $36.28 per biweekly pay

• POS 2: Employee-only premium of $13.02 per biweekly pay

• (Dependent coverage is available but the cost of the premium is not subsidized.)

• Prescription Card ($10 generic, $30 lower cost name brand, $55 higher cost name brand)

• Mail Order Maintenance Prescription Drug Program ($20 generic, $60 lower cost name brand, $110 higher cost brand)

• Dental (Delta Dental)

• No cost for employee only coverage. Dependent coverage is available but the cost of the premium is not subsidized.

• Diagnosis and Preventive -- 100% of allowable charge; Basic Dental Care - 80%; Major Dental Care - 50%

• Primary -- $50 deductible, 80/20

• Prosthetic & Complex Restorative -- $50 deductible, 50/50

• $1,500 maximum annual benefit

• $1,000 Orthodontic Benefit

• MetLife Vision Plan: Optional

• Employee only coverage: $2.50 bi-weekly; Dependent coverage also available at differing rates.

• Eye health exam, dilatation, prescription and refraction of glasses covered after $10 co-pay;

• $130 allowance for frames, after co-pay, plus additional discounts where accepted.

• Life:

• Two times annual salary (paid by the City)

• Optional supplemental life available for employee, spouse, dependents (paid by employee)

• AFLAC: Optional

• Cancer/accident/short term disability/intensive care insurance (paid by employee)

• Long Term Disability

• Protection from income loss due to long-term illness or injury (paid by the City)

3. RETIREMENT: The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS. There are certain provisions that must be met and the portability request must be executed within 18 months of vesting in the City's Plan.

• Pension:

• Choose from two options:

• A Defined Benefit Pension plan pays a monthly benefit in retirement using a defined formula based on the employee's earnings history, tenure of service, and age. Our plan has a 5 year vesting period and an employee contribution of 5% of salary.

• A Defined Contribution 401a plan in which fixed contributions are paid into an individual's account by the employer, the contributions are invested, returns (positive or negative) are credited to the account, and the account balance is used to provide retirement benefits. The vesting schedule for our 401a plan is 33% after one year of service, 67% after two years of service, and 100% after three years of service. There is no required contribution from salary. (Note that: the Defined Contribution retirement plan is the only plan available for Library employees)

• Supplemental:

• Deferred Compensation (457) - employee contribution

4. OTHER BENEFITS:

• Flexible Spending Accounts:

• Health Care Expenses

• Dependent Care Expenses

• Parking/Mass Transit Expenses

• Parking Subsidy of $50 per month

• Wellness Programs:

• Gym Reimbursement Program

• Monthly On-Site Nurse and Annual Flu Shots

• Health Screenings and Fairs, Education Sessions, & Weekly Fitness Classes

• Weight Watchers at Work

• Bike Commuter Program:

• Reimbursement of up to $20 per month for reasonable bike commuting expenses

• Employee Assistance Program:

• A variety of confidential, personal professional services for you and your family available 24 hours a day.

• Tuition Reimbursement Program:

• Up to $1,500 for undergraduate OR Up to $3,000 for graduate level tuition per fiscal year per employee.

  01

  Do you have any combination of education and experience equivalent to a Bachelor's degree from an accredited four-year college or university in the field of architecture, engineering, construction management, or a related field?

• Yes; I possess a Bachelor's Degree, or higher level of education.

• Yes; I possess a combination of education and experience equivalent to a Bachelor's degree.

• No

  02

  How many years of comprehensive project management experience in full life-cycle project management that includes experience in directing and leading project teams do you possess?

• No experience

• Less than seven years

• Seven to less than ten years

• Ten years or greater

  03

  Have you listed all of your current, relevant, certifications/licenses in the 'Certification and Licenses' section of your application?

• Yes

• No

  04

  This position requires driving to perform essential job duties and requires a valid driver's license. The candidate selected for this position must meet the driver eligibility requirements of the City and must provide a certified copy of their DMV driving record. Do you possess a valid driver's license and are you willing to provide a certified copy of your DMV driving record, if selected as a finalist, for the City to confirm your driving eligibility?

• Yes; I possess a valid driver's license and am willing to provide a certified copy of my DMV driving record.

• No; However, I am willing and able to obtain a valid driver's license and am willing to provide a certified copy of my DMV driving record.

• No; I do not have a valid driver's license, nor am I willing or able to obtain one, and/or am not willing to provide a certified copy of my DMV driving record.

  05

  To be considered, qualifying education and experience, including City of Charlottesville employment, must be clearly documented in the education, work history, and additional information sections of the employment application. Resumes can be attached but should not be used as a substitute for the required information on the application. I understand that an attached resume may not be accepted in place of a completed employment application and that my qualifications should be stated on the employment application itself.

• Yes

• No

  06

  I certify that the information above is true and correct, and I certify that it can be verified with reference to the information in my basic application. I understand that my application may be rejected if the responses to supplemental questions do not match my basic application.

• Yes

• No

  Required Question

Agency

City of Charlottesville

Address

P. O. Box 911 605 East Main Street Charlottesville, Virginia, 22902

Phone

(434) 970-3490

Website

http://www.charlottesville.gov/jobs