MyFlorida SENIOR CLERK - 55000629 in United States
SENIOR CLERK - 55000629
Date:Jun 4, 2021
Location: FORT LAUDERDALE, FL, US, 33309
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The State Personnel System is an E-Verify employer. For more information click on ourE-Verify website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 393141
Agency: Department of Transportation
Working Title: SENIOR CLERK - 55000629
Position Number: 55000629
Salary: $27,941.39 - $36,159.44
Posting Closing Date: 06/23/2021
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
452 / HIGHWAY DESIGN
CONTACT PERSON: Monifa Godfrey-Baker
CONTACT PHONE NUMBER: (954) 777-4646
CONTACT EMAIL ADDRESS: Monifa.Godfrey-Baker@dot.state.fl.us
ANTICIPATED BI-WEEKLY HIRING SALARY: $1,264.32
The State of Florida offers an excellent benefits package including paid holidays, vacation and sick leave, several low-premium healthcare options, tuition waivers, and training opportunities for professional growth and development. For additional benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com/
SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. I n accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399 or call (850) 414-5300 for assistance.
POSITION DESCRIPTION: Serves as Typical Sections, Roundabouts, Exceptions and Variations (TREV) coordinator. Assists Consultant Management Project Managers and In-House Section Leaders with processing TREV for approval by District Design Engineer or designee. This includes maintaining a tracking database, scanning and uploading documents into Project Suite Enterprise Edition (PSEE), and obtaining required signatures before final approval by the District Design Engineer.
Assists with preparing all personnel-related paperwork to include, new hires, promotion, reassignment, pay actions, position descriptions, current and proposed organizational charts, create new hire personnel files, copy documents and keep a record of all personnel related paperwork.
Files general office material and maintains office records. Utilizes word processing and spreadsheet applications for memos, letters and reports. Serves as back-up in coordinating and finalizing log letters through the tracker system. Ensures letters are accurately formatted and responded to prior to suspense date. Operates a variety of standard office equipment such as fax, copiers, scanners and computer. Assists with scheduling meetings and calendar appointments through Outlook.
Responsible for managing electronic databases: this includes electronic review comments systems, utilizing Electronic Document Management System (EDMS), issuing/resetting new user accounts, updating system records with comments, tracking logs (roll forward, consultant lockdown plan, etc.) and attending meetings and trainings. Assists with maintaining Design's database for surplus, miscellaneous permits and records requests.
Serves as back up training coordinator. Assists with maintaining individual training plans in the database, tracks annual mandatory trainings, keeps staff informed of training, and attends training-related meetings.
Assists with processing vendor/contract invoice transmittals in accordance with the Department procedures. Maintains and track contract information. Coordinates with Project Managers to process letters of responses in a timely manner.
KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of office procedures and practices; Knowledge of computer software including windows applications; Knowledge of and skilled in business etiquette in an office environment and on the telephone; Skilled in the use of office equipment; Skilled in typing correspondence, memos, reports and various documents with established formats using correct grammar and punctuation and review for accuracy; Ability to handle multiple tasks and interruptions; Ability to maintain strict confidentiality when handling sensitive issues; Ability to communicate effectively, orally and in writing; Ability to organize files, records and/or materials; Ability to establish and maintain effective working relationships with others and be adaptable.
MINIMUM QUALIFICATIONS / OTHER JOB RELATED REQUIREMENTS: A high school diploma or equivalent and two years of clerical work experience. College education from an accredited institution can substitute for one year of the required work experience.
As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.
A Competitive Area Differential (CAD) additive in the amount of $1,268.80 will be added to the annual salary.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Nearest Major Market:Fort LauderdaleNearest Secondary Market:Miami