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Informa Project Manager - Real Estate in United States

Project Manager - Real Estate

UBM

Job Reference:UBM-PMX-06133

Location:UBM

Closing Date:04/07/2019

Department:Project Management

Division:Global Support

Project Manager – Global Real Estate

This role will be responsible for providing support to complex real estate projects

  • Manage the creation and update of program/project plan

  • Management of day to day activities related to the agreed set of deliverables working with teams within a matrix environment

  • Tracking and reporting expenditure against budgets on specific projects

  • Preparing regular reports (using PowerPoint/Excel) for use at Board & ELT level tracking and summarizing key activities, performance monitoring against KPI’s, financial data, headcount and key pipeline activity

  • Tracking all pipeline activity including lease expiry and other lease critical dates, relocation projects, office fit-out & refurbishment projects

  • Tracking and recording occupancy and utilization data from bespoke occupancy/desk booking software, access control data & manual counts

ROLE SUMMARY – PROJECT MANAGER; GLOBAL REAL ESTATE

  • This role will be responsible for providing support to complex real estate projects. Working directly with the Head of Real Estate and other senior Real Estate Managers to manage a specific output/deliverable. You will be required to utilize the necessary resources and skills, within agreed parameters of cost, timescales, and quality.

  • You will be required to manage the day to day activities related to the agreed set of deliverables working with teams and key stakeholders within a matrix environment. You must be proactive in managing issues and risks.

  • You may be required to provide administration, planning and reporting support on an assigned program/project.

  • You may occasionally be required to be flexible with your working hours dependent upon the requirements of the project and time zones of various program/project stakeholders.

  • You must ensure that all company policies are adhered to and that specific duties are carried out within set time limits whilst providing an excellent level of service to all Informa customers and colleagues.

KEY RESPONSIBILITIES

The Project Manager is expected to assume the following key responsibilities plus any other reasonable duties as required:

  • Provide proactive coordination/administrative service and delivery support to a program or project as and when required by programme lead/sponsor

  • Identify where cross project dependencies exist and track/monitor and manage these in support of the program/project sponsor

  • Implement agreed regular progress reporting mechanisms across all property projects and assist the Senior Property & Facilities Managers and program/project sponsor in the preparation of program/project status reporting for key management and project meetings (e.g. monthly Global Operations Meetings, Steering Groups and quarterly PPP meetings)

  • Establish and maintain an information management system adhering to best practice configuration management for both electronic and hard copy

  • Manage and maintain the program/projects risk, issue and change management practices to assist the program/project team in its delivery

  • Fulfil other ad-hoc activities assigned by the program/project sponsor to assist with the delivery of the program/project (e.g. scheduling meetings, setting agenda’s, supporting workshops, accurately recording and preparing minutes/actions, training and on-boarding, account set up of project staff, etc.)

  • Tracking all pipeline activity including lease expiry and other lease critical dates, relocation projects, office fit-out & refurbishment projects

  • Use of Pro-Lease estate management software for tracking and reporting all Critical Dates across the global real estate portfolio

  • Use of Microsoft Project

  • Use of CAD software and experience of space planning would be useful but not essential

  • Tracking and reporting expenditure against budgets on specific projects

  • Tracking and recording occupancy and utilization data from bespoke occupancy/desk booking software, access control data & manual counts

  • Preparing regular reports (using PowerPoint/Excel/Microsoft Project) for use at Board & ELT level tracking and summarizing key activities, performance monitoring against KPI’s, financial data, headcount and key pipeline activity

• Preparing, tracking and recording Health & Safety data and also Sustainability & Carbon Reporting to comply with statutory reporting requirements

PEOPLE MANAGEMENT RESPONSIBILITIES

  • General duty of care to colleagues

  • Work collaboratively across teams

  • Act as a role model to others

  • Provide help and a buddy system to other members of the team depending upon your level (CDO Specific)

  • www.informa.comRole Profile – Informa PLC 5

SKILLS & ABILITIES

  • Project Management experience and skills (ideally working with methodologies e.g. PRINCE2)

  • Good communication, planning and time management skills

  • Ability to support project team members and develop a sense of teamwork

  • Proven stakeholder management skills and ability to operate in a matrixed environment

  • Good problem solving, negotiation and conflict management skills

  • Ability to multitask, priorities work effectively with high attention to detail

  • Ability to speak, articulate / express ideas and thoughts clearly

  • Customer service orientated

  • Good skills in PowerPoint, Excel, Word and Outlook are essential

  • Remain approachable under pressure

  • Act with integrity, tact and diplomacy

  • Confident, proactive, flexible, self-motivated and a team player with a sense of urgency in addressing / managing day-to-day activities

KNOWLEDGE & QUALIFICATIONS

  • Project management qualification e.g. Foundation PRINCE2

  • 2 years of Project management experience supporting a program/project manager across different projects

  • An understanding and some experience of working on SAP & Oracle related projects would be ideal for this particular role

FURTHER INFORMATION

London based – initially 240 Blackfriars Road, with occasional requirement to travel including potential international travel

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