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Project Coordinator

Department:Project Management

Location:

Sevan Multi-Site Solutionsis a veteran-owned business that provides fully customized, turnkey, program management and construction services at scale. We offer program management, site assessments, design, and engineering services for restaurants, grocery, gas station, retail, and government projects nationwide. We work with leading brands like McDonald-s, Starbucks, Sprouts, Whataburger, to name a few. At Sevan, we provide the talent, technology, and trusted expertise needed to consistently deliver excellence in multi-site construction.

Sevan is an INC. 5000 Fastest-Growing Company | Great Places to Work 2023 | Best Places to work in Chicago -20, -21, -22, -23, | Best Places to Work in Construction 2023

TheProject Coordinatoris part of a program management team, managing programs consisting of multiple projects for a client. This role assists the Project Team with the documentation, administration and managing Service Channel, overseeing the temp HVAC work orders, managing removal schedules, and coordinating between multiple stakeholders and teams. Direction on specific tasks are assigned by either the Sr Project Coordinator or Project Manager team members. This is a remote based role.

Essential Duties and Responsibilities:

• Sets up projects in Client and/or Company project management systems, including all required project documentation.

• Updates status of projects and key milestone dates in Client and/or Company project management systems.

• Leads or assists in drafting, distributing, and tracking of Contracts, Purchase Orders, and Change Orders to subcontractors/suppliers.

• Maintains project documentation throughout duration of project.

• Verifies and manages payment to contractors and vendors during construction.

• Responsible for acquiring, coordinating, and submitting owner required close-out documents for project closeout and final contractor/supplier payments.

• Assembles and distributes reports for internal and external customers.

• Maintains confidentiality with sensitive or proprietary information on behalf of project team.

  Qualifications:

• Minimum high school diploma or equivalent

• 2-4 years related professional work experience and/or training; or equivalent combination of education and experience.

• Experience in multi-site construction projects preferred.

• Read, analyze, and interpret complex documents.

• Excellent interpersonal skills.

• Working knowledge of data analysis within Microsoft Excel and email management tools within Microsoft Outlook.

• Experience with Smartsheets highly preferred.

  Skills & Abilities:

• Responds effectively to sensitive inquiries.

• Ability to communicate well, both verbally and in writing, with all levels of the project team including management, project management, clients, client-s organization, contractors, and vendors.

• Demonstrates ability and willingness to face challenges, solve problems, and motivate others, while maintaining effective relationships with customers by meeting or exceeding their requirements and expectations.

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization may exist. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

• Ability to adapt and learn new techniques and processes under constantly changing competitive marketing demands and project deadlines.

  Culture, Leadership and Employee Development

• Exemplifies and promotes our values of integrity, respect, teamwork, excellence, and charity.

• Embrace key Sevan-wide initiatives, like Safety and Sustainability.

• Communicates our vision and purpose through Service, Talent, and Choices.

• Serves as a role model and promotes professional behavior.

• Participates in personal career development through on-the-job training, attends training programs.

  Sevan Multi-Site Solutions, Inc. is proud to be an equal opportunity employer committed to a diverse and inclusive work environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, genetics, disability, pregnancy, veteran status or any other basis protected by law.