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Project Budget Analyst (Remote)

General Information

Location: Cary, NC, Remote

Organization: Medavante-Prophase, Inc

Job Type: Full Time - Regular

Description and Requirements

ABOUT WCG: WCG’s clinical solutions are built on a foundation of best-in-class clinical services companies. We deliver transformational solutions that stimulate growth, foster compliance, and maximize efficiency for those performing clinical trials. WCG is proud to serve individuals on the frontlines of science and medicine, and the organizations striving to develop new products and therapies to improve the quality of human health. It is our role to empower them to accelerate advancement, while ensuring the risks of progress never outweigh the value of human life.

WHY WE LOVE WCG: At WCG, our employees are our most valuable asset, and as with all our assets, we invest in them with an eye toward future success. We provide each eligible employee with a comprehensive set of benefits designed to protect their personal and financial health to help make the most of their future.

• Comprehensive Benefits package - Health, Dental, Vision, Life Disability, 401k with match, and flexible spending accounts

• Employee Assistance Programs and additional work/life resources

• Referral Bonuses and Tuition Reimbursement

• Flexible PTO

• Volunteer Time Off to benefit the community

• Opportunities for career development with on-the-job training, certification assistance, and continuing education reimbursement

The expected base salary range for this position is $64,350 to $100,000. This salary range may vary based on the candidate’s qualifications, experience, skills, education, and geographic location.

JOB SUMMARY: The Project Budget Analyst supports Project Managers by managing billable services and providing guidance in Change Order development. Key responsibilities include revenue forecasting, ensuring accurate billing, tracking billable project expenses, managing collections, and preparing financial reconciliations. Functional support involves monitoring actual vs. budgeted project activity and expenses, and managing the revenue of assigned projects and associated Change Orders.

ESSENTIAL DUTIES/RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The accountabilities listed below are representative of the knowledge, skills, and/or ability required.

• For awarded contracts:

• Upon receiving a signed Work Order (WO), set up a financial project tracker. This tracker will be used to monitor all financial aspects of the project, including professional fee and pass-through activity, revenues, and key financial milestones.

• Create a corresponding Sales Order in the financial system to record and track the contractual agreements and financial commitments associated with the project.

• Develop an initial revenue forecast, including accounting for deferred revenue and pass-through expenses.

• For change orders:

• Collaborate with Project Managers to create Change Orders by thoroughly reviewing existing budgets. Provide informed recommendations based on an analysis of actual project activities and any changes in project scope.

• Develop billing schedules for Change Orders. These schedules must ensure accurate billing aligned with the project timeline and client agreements.

• Integrate the revenue forecasts associated with Change Orders into the project trackers. Ensure these updates accurately reflect projected financial outcomes.

• Amend project trackers and Sales Order budgets to incorporate any executed amendments. Maintain up-to-date and accurate financial records that reflect the latest project scope and budget changes.

• During the project lifecycle:

• Generate and submit accurate invoices for over 30 active projects, ensuring that all billable services and expenses are captured in the project tracker and billed in accordance with client agreements and project timelines.

• Record and recognize revenue for assigned projects using the Accounting and Revenue Management (ARM) system. Ensure compliance with revenue recognition standards and accurate financial reporting.

• Continuously monitor and compare actual professional fees and pass-through expenses against the budget. Take proactive measures to address any discrepancies to ensure fees and expenses do not exceed the budgeted amounts, maintaining financial control.

• Actively pursue collections on outstanding invoices by engaging with clients. Address and resolve any inquiries or issues related to submitted invoices to facilitate timely payment and maintain positive client relationships.

• Prepare and deliver ad-hoc financial reconciliations and accruals as requested by clients. Ensure that these financial reports are accurate, timely, and provide a clear representation of the project's financial status, helping clients make informed decisions.

• Other duties as assigned by supervisor. These may, on occasion, be unrelated to the position described here.

EDUCATION REQUIREMENTS: Bachelor's degree in Accounting, Finance or another business-related field.

QUALIFICATIONS/EXPERIENCE:

• Experience with financial reporting, accounting and/or bookkeeping, especially in a project management environment.

• Advanced Excel skills.

• Excellent written and communication skills.

• Outstanding attention to detail.

• Experience with project management system a plus.

TRAVEL REQUIREMENTS:

☒0% – 5%

☐5% - 10%

☐10% - 20%

☐20% - 50%

☐>50%

Physical and Sensory Requirements: The physical and sensory requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be offered to individuals with disabilities to assist in performing the essential functions of the position. Work activities involve light to moderate physical effort (for example, sitting in one place for extended periods of time, standing, walking, bending, lifting lightweight objects, intermittent to sustained periods of keyboarding). Majority of time is spent in a seated position with frequent opportunity to move about at will. Activities require a variety of easy muscle movements. Work activities involve a frequent need to concentrate on a variety of sensory inputs for moderate to lengthy durations at a time requiring diligence and attention to interpret effectively. There will be a need to attend to single or simultaneous tasks where accuracy of details is important. The need for detailed and precise work is high.

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WCG is proud to be an equal opportunity employer – Qualified applicants will receive consideration for employment without regard to race, color, national origin or ancestry, religion or creed, sexual orientation, gender expression, gender identity, age, marital status, family or parental status, disability, genetic information, citizenship, veteran status, reprisal or any other legally recognized basis or status protected by federal, state, or local law. WCG is committed to fostering a diverse and inclusive workplace by welcoming different backgrounds and perspectives. We provide employees with a safe work environment free of discrimination and harassment, allowing everyone to thrive, feel a sense of belonging, and do impactful work together!