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P&R Programs Management Specialist II

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P&R Programs Management Specialist II

Salary

$74,006.40 - $93,100.80 Annually

Location

Charlottesville, VA

Job Type

Regular Full-Time

Job Number

240100001

Department

Parks and Recreation

Opening Date

04/16/2024

Closing Date

5/7/2024 5:00 PM Eastern

Bargaining Unit

N/A

• Description

• Benefits

• Questions

General Summary

This Management Specialist II in Parks & Recreation is assigned to the Programs Division and is responsible for the direct management of multiple departmental functions and programs including but not limited to recreation programs of Athletics, Adaptive, Aquatics, Camps, City Market, Fitness, and special events.

Working independently, manages core Departmental business functions, support systems and operational capabilities, using strategic management techniques, OR directs the overall program operations, services, staff and maintenance of an integrated system of small, medium and large recreational facilities (this includes responsibility for planning, assigning, supervising, training, and evaluating the work of employees.) Performs other duties as assigned. Reports to a Deputy Director or Director of Parks & Recreation, dependent upon assignment.

The preferred hiring range for this position is between $74,006.40 - $93,100.80 Annually. Starting offer is based on applicable education, experience, and internal equity. This is a full-time, exempt, position which provides excellent benefits including 13 paid holidays plus 1 floating holiday, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement (up to $34 a month), tuition reimbursement (up to $3,000 per fiscal year), and continuing education/training opportunities.

• For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visit https://www.charlottesville.gov/1047/Employee-Benefits.

• The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462.

Essential Responsibilities and Duties

Financial Management

• Authorizes the procurement of required items or services;

• Analyzes prior years' expenditures and revenues, and compiles and submits the annual operating budget for the assigned unit;

• Reviews budget expenditures and budget requests, and monitors the annual budget for the assigned unit and develops quarterly target projections and budget plans;

• Oversees the tracking inventory of equipment and operating supplies;

Human Resource Management

• Leads the hiring process for subordinate staff, following established guidelines;

• Plans, schedules, and monitors, the work of subordinate staff;

• Establishes performance standards and evaluates the performance of subordinate personnel;

• Coaches subordinate personnel, and ensures the availability of training and professional development programs;

Operations and Safety

• Prepares annual operating objectives and monitors progress toward these objectives;

• Directs the overall operations, services, and personnel of assigned locations or units and ensures that agency standards for cleanliness, maintenance, safety, and operational effectiveness are met at assigned sites and facilities;

• Researches and develops standards that comply with federal, state, and local laws and regulations, that meet industry standards, and that assure participant safety;

• Ensures compliance with all City policies and procedures of all staff within unit; both direct and indirect reports;

Relationship Management

• Coordinates and interacts with other City agencies on issues affecting park/recreation management and operations;

• Inspects, reports, and resolves encroachments with citizens and appropriate staff;

• Serves as a productive member of the division management team and interdivisional teams;

Reporting and Analysis

• Prepares, reviews, and evaluates financial and administrative reports to analyze current practices and trends and initiates actions to maximize site use and revenue;

• Ensures that all data necessary for the functioning and management of the organization is stored and retrievable;

• Analyzes programs' use patterns and performance to goals, reports the results thereof and recommends improvements and changes;

• Prepares periodic reports concerning organizational activities and accomplishments;

• Researches, develops and analyzes consumer needs, interests, and resources through a variety of assessment tools to determine appropriate instructional opportunities and leisure activities;

• Establishes fee schedules and marketing formats and evaluates program participation levels and profit margins;

Strategic Management

• Participates in the development of short- and long-term goals, operating objectives, strategies and implementation plans, and submits recommendations for improved service delivery to ensure that scheduling of activities at facilities maximizes revenue and customer satisfaction;

• Develops, implements and evaluates policies and procedures and implements or recommends changes;

• Develops management plans and strategies for long and short range agency objectives;

• Reviews and recommends actions on plans for the acquisition, development, construction, and renovation of park facilities;

• Performs other duties as assigned.

Education, Experience and Skills

Minimum Qualifications:

• Any combination of education and experience equivalent to a Bachelor's degree from an accredited college or university in recreation and park management or other pertinent related field.

• Five (5) years of progressively responsible experience in park or recreation-related work, including responsible administrative/managerial experience, preferably in the applicable functional area.

Special Requirements:

• Requires a valid Virginia driver's license by start date of employment;

• Depending on assignment, exposure to conditions typical of active construction sites on a regular basis;

• Depending on assignment, Certified Pool Operator or must have within six (6) months of hire.

Preferred Qualifications:

• Bachelor's degree preferred.

  Knowledge, Skills and Abilities:

• Ability to prepare clear, concise financial and administrative reports;

• Ability to use a personal computer, applicable software and peripheral equipment;

• Ability to keep abreast of developments in the field;

• Knowledge of the principles and practices of park and recreation management;

• Knowledge of the principles and methods of organization and management;

• Knowledge of the principles and practices of public administration;

• Ability to plan and coordinate the work of subordinate personnel;

• Ability to supervise, evaluate and counsel employees;

• Ability to analyze programs and evaluate their performance against established objectives;

• Ability to evaluate, refine and consolidate budget requests;

• Ability to work effectively in a group of both peers and subordinates;

• Ability to establish and maintain effective working relationships with employees and the public;

Physical Conditions & Additional Information

Physical requirements for this position as outlined by the Department of Labor: LIGHT WORK: Ability to lift up to 20 lbs. occasionally and/or up to 10 lbs. frequently and/or a negligible amount of force constantly to move objects. Physical demand requirements are in excess of those for Sedentary Work.

This position may be required to work weekends, nights, holidays, standby/on-call, emergency on-call, and/or weather-related emergency on-call.

This is a safety sensitive position subject to drug and alcohol testing for pre-employment, reasonable suspicion, post-accident and random testing.

Time spent in this position involves inside and outside work which may involve exposure to extreme temperatures, extreme brightness, chemicals/hazardous waste, gases/gas leaks, blood-borne pathogens, acidic or harsh substances, electrical hazards, extreme darkness, fumes/airborne particles and fuels.

This position also requires the regular use of or subject to vibration, ladder/step stool, traffic/roadways, driving light equipment, driving a City vehicle, moving mechanical parts and/or confined space(s).The noise level in the work environment is usually moderate.

SUMMARY OF EMPLOYEE BENEFITS

Updated July 1, 2022

Benefits cited represent those for regular 40-hour employees and may differ for Management Level, Part-Time, and/or Library positions. Long-term temporary employees are eligible for all benefits except retirement. Interns, temporary, seasonal, substitute, and relief employees are not eligible for benefits.

1. LEAVE:

• Vacation:

• 3.09 hours accrued biweekly -- 0 - <3 years

• 3.85 hours accrued biweekly -- 3 - <5 years

• 4.62 hours accrued biweekly -- 5 - <10 years

• 5.40 hours accrued biweekly -- 10 - <15 years

• 6.16 hours accrued biweekly -- 15 - <20 years

• 6.93 hours accrued biweekly -- 20 - <25 years

• 7.70 hours accrued biweekly -- 25+ years

• Sick:

• 4.62 hours per biweekly pay period, approximately 120 hours a years, no limit on accumulation

• Holidays:

• 14 paid holidays per calendar year (13 observed and 1 floating)

2. INSURANCE:

• Aetna Medical –

• Choose from three options with different premiums and levels of coverage and coverage is effective on the first of the month following date of hire:

• HMO: $0 premium for employee only coverage

• POS 1: Employee-only premium of $36.28 per biweekly pay

• POS 2: Employee-only premium of $13.02 per biweekly pay

• (Dependent coverage is available but the cost of the premium is not subsidized.)

• Prescription Card ($10 generic, $30 lower cost name brand, $55 higher cost name brand)

• Mail Order Maintenance Prescription Drug Program ($20 generic, $60 lower cost name brand, $110 higher cost brand)

• Dental (Delta Dental)

• No cost for employee only coverage. Dependent coverage is available but the cost of the premium is not subsidized.

• Diagnosis and Preventive -- 100% of allowable charge; Basic Dental Care - 80%; Major Dental Care - 50%

• Primary -- $50 deductible, 80/20

• Prosthetic & Complex Restorative -- $50 deductible, 50/50

• $1,500 maximum annual benefit

• $1,000 Orthodontic Benefit

• MetLife Vision Plan: Optional

• Employee only coverage: $2.50 bi-weekly; Dependent coverage also available at differing rates.

• Eye health exam, dilatation, prescription and refraction of glasses covered after $10 co-pay;

• $130 allowance for frames, after co-pay, plus additional discounts where accepted.

• Life:

• Two times annual salary (paid by the City)

• Optional supplemental life available for employee, spouse, dependents (paid by employee)

• AFLAC: Optional

• Cancer/accident/short term disability/intensive care insurance (paid by employee)

• Long Term Disability

• Protection from income loss due to long-term illness or injury (paid by the City)

3. RETIREMENT: The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS. There are certain provisions that must be met and the portability request must be executed within 18 months of vesting in the City's Plan.

• Pension:

• Choose from two options:

• A Defined Benefit Pension plan pays a monthly benefit in retirement using a defined formula based on the employee's earnings history, tenure of service, and age. Our plan has a 5 year vesting period and an employee contribution of 5% of salary.

• A Defined Contribution 401a plan in which fixed contributions are paid into an individual's account by the employer, the contributions are invested, returns (positive or negative) are credited to the account, and the account balance is used to provide retirement benefits. The vesting schedule for our 401a plan is 33% after one year of service, 67% after two years of service, and 100% after three years of service. There is no required contribution from salary. (Note that: the Defined Contribution retirement plan is the only plan available for Library employees)

• Supplemental:

• Deferred Compensation (457) - employee contribution

4. OTHER BENEFITS:

• Flexible Spending Accounts:

• Health Care Expenses

• Dependent Care Expenses

• Parking/Mass Transit Expenses

• Parking Subsidy of $50 per month

• Wellness Programs:

• Gym Reimbursement Program

• Monthly On-Site Nurse and Annual Flu Shots

• Health Screenings and Fairs, Education Sessions, & Weekly Fitness Classes

• Weight Watchers at Work

• Bike Commuter Program:

• Reimbursement of up to $20 per month for reasonable bike commuting expenses

• Employee Assistance Program:

• A variety of confidential, personal professional services for you and your family available 24 hours a day.

• Tuition Reimbursement Program:

• Up to $1,500 for undergraduate OR Up to $3,000 for graduate level tuition per fiscal year per employee.

  01

  Do you possess any combination of education and experience equivalent to a Bachelor's degree from an accredited college or university in recreation and park management or other related field?

• Yes; I possess a Bachelor's degree or higher in recreation and park management or other related field.

• Yes; I possess a combination of education and experience equivalent to a Bachelor's degree in recreation and park management or other related field.

• No.

  02

  Do you have at least five (5) years of progressively responsible experience in park or recreation-related work, including responsible administrative/managerial experience?

• Yes

• No

  03

  Have you listed all of your current, relevant, certifications/licenses in the 'Certification and Licenses' section of your application?

• Yes

• No

  04

  This position requires driving to perform essential job duties and requires a valid driver's license. The candidate selected for this position must meet the driver eligibility requirements of the City and must provide a certified copy of their DMV driving record. Do you possess a valid driver's license and are you willing to provide a certified copy of your DMV driving record, if selected as a finalist, for the City to confirm your driving eligibility?

• Yes; I possess a valid driver's license and am willing to provide a certified copy of my DMV driving record.

• No; However, I am willing and able to obtain a valid driver's license and am willing to provide a certified copy of my DMV driving record.

• No; I do not have a valid driver's license, nor am I willing or able to obtain one, and/or am not willing to provide a certified copy of my DMV driving record.

  05

  To be considered, qualifying education and experience, including City of Charlottesville employment, must be clearly documented in the education, work history, and additional information sections of the employment application. Resumes can be attached but should not be used as a substitute for the required information on the application. I understand that an attached resume may not be accepted in place of a completed employment application and that my qualifications should be stated on the employment application itself.

• Yes

• No

  06

  I certify that the information above is true and correct, and I certify that it can be verified with reference to the information in my basic application. I understand that my application may be rejected if the responses to supplemental questions do not match my basic application.

• Yes

• No

  Required Question

Agency

City of Charlottesville

Address

P. O. Box 911 605 East Main Street Charlottesville, Virginia, 22902

Phone

(434) 970-3490

Website

http://www.charlottesville.gov/jobs