Job Information
City of Charlottesville Management Analyst I - Police Civilian Oversight Board in United States
Management Analyst I - Police Civilian Oversight Board
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Management Analyst I - Police Civilian Oversight Board
Salary
$57,359.93 - $70,265.91 Annually
Location
Charlottesville, VA
Job Type
Regular Full-Time
Job Number
231000032-1
Department
City Manager's Office
Opening Date
04/26/2024
Closing Date
5/17/2024 5:00 PM Eastern
Bargaining Unit
N/A
Description
Benefits
Questions
General Summary
The City of Charlottesville is seeking candidates to be considered for Management Analyst I - Police Civilian Oversight Board who are highly motivated and who strive for success by demonstrating Charlottesville's Core Values of Commitment, Integrity, Respect, Innovation, and Collaboration.
The preferred hiring range for this position is between $57,359.93 to $70,265.91 Annually. Starting offer is based on applicable education, experience, and internal equity. This is a full-time, exempt, position. The position also provides excellent benefits including 13 paid holidays plus 1 floating holiday, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement, and continuing education/training opportunities.
For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visit https://www.charlottesville.gov/1047/Employee-Benefits .
The City of Charlottesville manages its own retirement system and does not participate in VRS; however, the City has a Portability Agreement with VRS and there are certain provisions that must be met. If questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462.
The Management Analyst I - Police Civilian Oversight Board (PCOB), under general supervision, performs professional analytic and technical analysis, data management, research and policy development, as well as some administrative duties, related to the operations and services the PCOB. The position monitors, assesses and reports on the business processes and activities, including measuring and analyzing indicators of performance, quality, quantity and efficiency. The position will provide a full range of professional support to the Executive Director of the PCOB and the Board. Reports to the Executive Director.
This position may be eligible for a Hybrid work agreement after the successful completion of a probationary period. However, please note this is not guaranteed and is at the discretion of the Executive Director of the PCOB.
Essential Responsibilities and Duties
Performs a wide-range of professional work in multiple administration functions for the PCOB including analysis and project management.
Performs a variety of technical and professional work related to monitoring and reporting on business processes, activities, and outcomes.
Assists with a variety of technical and professional work related to monitoring and reporting on departmental business processes, activities, and outcomes;
Assists in the planning, development, and implementation of comprehensive communication and education plans on programs and services for both City agencies and community organizations.
Assists with developing and conducting special studies and research initiatives, by designing survey instruments, gathering data and information from department staff, and assisting the Executive Director in the development of: data analysis tools, conducting statistical analyses, initiating literature reviews, etc.
Assists in the analysis and reporting of quantitative data in order to track and monitor various business process indicators.
Assists in preparing outreach materials, reports, and presentation of analysis and findings.
Serves as the primary first-point of contact and liaison within the office. Meets, greets, screens in-person and telephone customers and visitors; takes messages or directs visitors appropriately.
Provides accurate and appropriate information in response to routine and more advanced inquiries with ability to interpret department and City policies and procedures.
Has an advanced understanding of departmental services and is able to assist with routine departmental processes.
Assists visitors in completing standard forms, may review them for completeness.
May answer routine correspondence for the Executive Director.
Provides support for public outreach activities and community education of civilian oversight.
Assists in administrative duties related to case management (such as sending/receiving correspondence to/from complainants, witnesses, etc.), educating/assisting community members on lodging complaints, assisting in scheduling of interviews/mediations of complainants/witnesses/and subject officers.
Maintains, organizes, and prepares responses to the public, City Manager and/or to City Council queries into findings of the Executive Director.
Serves as liaison with the City Attorney's Office on Virginia Freedom of Information Act requests, ensuring the protection of confidential and personnel information.
Provides public notice and handling of logistics for PCOB meetings.
Assists in researching and organizing information.
Coordinates and disseminates the receipt of public complaints made to the PCOB.
Assists in the preparation and issuing of individual, quarterly, and annual reports documenting the findings of the Executive Director's monitoring, investigations, and auditing of the Police Department.
Prepares and issues individual, quarterly, and annual reports documenting the findings of the Board's review of Police Department investigations.
Provides summaries and posts audio content of PCOB proceedings to the Board webpage.
Reconciles office expenditures to purchase cards for review by the Executive Director to include internal billings from other departments.
Attends community outreach events, when applicable.
May coordinate travel logistics and expenses.
May oversee interns and/or work-study students.
Performs other duties as assigned.
Education, Experience and Skills
Minimum Qualifications:
Requires any combination of education, experience, and training equivalent a Bachelor's degree in a related field to the assigned functional area.
Requires at least one year of professional work experience within the functional area such as civilian oversight, legal support or paralegal, human resources, budgeting and financial management, contract administration and business management, business administration, or related field.
Requires a valid driver's license and must be eligible to operate a City vehicle meeting the city's driver eligibility requirements.
Preferred Qualifications:
Fluent in a foreign language preferred (preferably Spanish)
Prior experience in report drafting and preparation preferred.
Knowledge of public meetings and Virginia Freedom of Information Act requirements preferred.
Preference for prior experience in recording, transcribing, and making available to the public, minutes of public meetings.
Knowledge Skills and Abilities:
- Basic knowledge of mission, goals and objectives of the organizational unit, program or activities to which incumbent is assigned. Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services. Knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management). Ability to identify, and describe a range, of possible solutions for solving business problems. Ability to perform a variety of fact-finding techniques (e.g., interview, case analysis, observation, research, benchmarking) to gather information in support of programs, projects, studies, assessments and evaluations. Ability to aggregate and assimilate data to identify major patterns, trends and themes regarding organizational and program effectiveness and efficiency. Ability to communicate effectively orally and in writing. Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data. Ability to train, lead, and/or supervise paraprofessional staff. Ability to establish and maintain effective working relationships with management, employees, clients, and the general public. Reading comprehension to read standard business English. Basic arithmetic skills. Problem solving skills to apply standard procedures to clearly defined problems. Interpersonal skills to explain rules and procedures clearly. Understands and maintains safeguards for sensitive and confidential information.
Physical Conditions & Additional Information
Physical requirements for this position as outlined by the Department of Labor: SEDENTARY WORK: Ability to lift up to 10 lbs. occasionally and/or negligible amount of weight frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
The majority of time spent in this position involves inside work. The position requires the regular use of or is subject to: sitting; standing or walking; lifting or carrying; pushing or pulling; pinching, picking, or typing; holding, handling, or grasping; hearing and talking. Position is subject to operating a city vehicle. The noise level in the work environment is usually moderate.
Position may be required to work after-hours such as weekends and/or nights.
Note: This job opportunity is advertised with a closing date of "Continuous." If interested in being considered, an application should be submitted as soon as possible. Applications will be evaluated on a continuous basis. Interviews will be conducted as soon as possible during the recruitment with candidates who are best qualified. Applications may no longer be considered once a candidate to fill the position is identified. This job announcement will close when the position(s) have been filled and may close at any time.
SUMMARY OF EMPLOYEE BENEFITS
Updated July 1, 2022
Benefits cited represent those for regular 40-hour employees and may differ for Management Level, Part-Time, and/or Library positions. Long-term temporary employees are eligible for all benefits except retirement. Interns, temporary, seasonal, substitute, and relief employees are not eligible for benefits.
- LEAVE:
Vacation:
3.09 hours accrued biweekly -- 0 - <3 years
3.85 hours accrued biweekly -- 3 - <5 years
4.62 hours accrued biweekly -- 5 - <10 years
5.40 hours accrued biweekly -- 10 - <15 years
6.16 hours accrued biweekly -- 15 - <20 years
6.93 hours accrued biweekly -- 20 - <25 years
7.70 hours accrued biweekly -- 25+ years
Sick:
4.62 hours per biweekly pay period, approximately 120 hours a years, no limit on accumulation
Holidays:
14 paid holidays per calendar year (13 observed and 1 floating)
- INSURANCE:
Aetna Medical –
Choose from three options with different premiums and levels of coverage and coverage is effective on the first of the month following date of hire:
HMO: $0 premium for employee only coverage
POS 1: Employee-only premium of $36.28 per biweekly pay
POS 2: Employee-only premium of $13.02 per biweekly pay
(Dependent coverage is available but the cost of the premium is not subsidized.)
Prescription Card ($10 generic, $30 lower cost name brand, $55 higher cost name brand)
Mail Order Maintenance Prescription Drug Program ($20 generic, $60 lower cost name brand, $110 higher cost brand)
Dental (Delta Dental)
No cost for employee only coverage. Dependent coverage is available but the cost of the premium is not subsidized.
Diagnosis and Preventive -- 100% of allowable charge; Basic Dental Care - 80%; Major Dental Care - 50%
Primary -- $50 deductible, 80/20
Prosthetic & Complex Restorative -- $50 deductible, 50/50
$1,500 maximum annual benefit
$1,000 Orthodontic Benefit
MetLife Vision Plan: Optional
Employee only coverage: $2.50 bi-weekly; Dependent coverage also available at differing rates.
Eye health exam, dilatation, prescription and refraction of glasses covered after $10 co-pay;
$130 allowance for frames, after co-pay, plus additional discounts where accepted.
Life:
Two times annual salary (paid by the City)
Optional supplemental life available for employee, spouse, dependents (paid by employee)
AFLAC: Optional
Cancer/accident/short term disability/intensive care insurance (paid by employee)
Long Term Disability
Protection from income loss due to long-term illness or injury (paid by the City)
- RETIREMENT: The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS. There are certain provisions that must be met and the portability request must be executed within 18 months of vesting in the City's Plan.
Pension:
Choose from two options:
A Defined Benefit Pension plan pays a monthly benefit in retirement using a defined formula based on the employee's earnings history, tenure of service, and age. Our plan has a 5 year vesting period and an employee contribution of 5% of salary.
A Defined Contribution 401a plan in which fixed contributions are paid into an individual's account by the employer, the contributions are invested, returns (positive or negative) are credited to the account, and the account balance is used to provide retirement benefits. The vesting schedule for our 401a plan is 33% after one year of service, 67% after two years of service, and 100% after three years of service. There is no required contribution from salary. (Note that: the Defined Contribution retirement plan is the only plan available for Library employees)
Supplemental:
Deferred Compensation (457) - employee contribution
- OTHER BENEFITS:
Flexible Spending Accounts:
Health Care Expenses
Dependent Care Expenses
Parking/Mass Transit Expenses
Parking Subsidy of $50 per month
Wellness Programs:
Gym Reimbursement Program
Monthly On-Site Nurse and Annual Flu Shots
Health Screenings and Fairs, Education Sessions, & Weekly Fitness Classes
Weight Watchers at Work
Bike Commuter Program:
Reimbursement of up to $20 per month for reasonable bike commuting expenses
Employee Assistance Program:
A variety of confidential, personal professional services for you and your family available 24 hours a day.
Tuition Reimbursement Program:
Up to $1,500 for undergraduate OR Up to $3,000 for graduate level tuition per fiscal year per employee.
01
Do you have ANY combination of education, experience, and training equivalent a Bachelor's degree in a related field? (Must be verifiable with reference to your education & work history section of your application)
Yes
No
02
Do you have at least one (1) year of professional work experience within the functional area such as civilian oversight, legal support or paralegal, human resources, budgeting and financial management, contract administration and business management, business administration, or related field? (Must be verifiable with reference to your work history section of your application)
Yes
No
03
Have you provided the expiration date and name of each certification you possess in the 'Certificates and Licenses' section of your application?
Yes
No
04
If you are proficient in a language other than English, please state the language(s) and if you can speak, read, and/or write in that language.
05
To be considered, qualifying education and experience, including City of Charlottesville employment, must be clearly documented in the education, work history, and additional information sections of the employment application. Resumes can be attached but should not be used as a substitute for the required information on the application. I understand that an attached resume may not be accepted in place of a completed employment application and that my qualifications should be stated on the employment application itself.
Yes
No
06
I certify that the information above is true and correct, and I certify that it can be verified with reference to the information in my basic application. I understand that my application may be rejected if the responses to supplemental questions do not match my basic application.
Yes
No
Required Question
Agency
City of Charlottesville
Address
P. O. Box 911 605 East Main Street Charlottesville, Virginia, 22902
Phone
(434) 970-3490
Website
http://www.charlottesville.gov/jobs