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L'Oreal USA Executive Assistant II - President in United States
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Executive Assistant II - President
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Transversal
Full - Time
12-Sep-2024
Job Title: Executive Assistant
Division: Professional Products Division
Location: Hudson Yards, NY
Reports To: President
Who We Are:
For more than a century, L’Oréal has devoted its energy, innovation, and scientific excellence solely to one business: Beauty. Our goal is to offer each and every person around the world the best of beauty in terms of quality, efficacy, safety, sincerity and responsibility to satisfy all beauty needs and desires in their infinite diversity.
At L’Oréal Professional Products , our mission is to support hairdressers and develop the hair industry sustainably and lead the digital transformation of our industry with a customer-centric approach. Our brands portfolio includes L’Oréal Professionnel, Kerastase, Redken, Matrix, and Pureology.
What You Will Learn:
This position is responsible for providing executive level administrative support for the President of the Professional Products Division. Responsibilities include day to day and long-term calendar management, presentation and meeting preparation, assistance with travel arrangements, preparation of expense reports, and execution of additional projects assigned by the President. Serves as main point of contact for the President from an informational and administrative perspective. Drafts and edits communications/major announcements. Submits, requests, and compiles information for key meetings and corporate requirements. Creates and manages purchase orders for the team. Organizes catering and logistics around in-office meetings with visitors and periodic off-site activities for teams. Serves as general admin support for the office team. Additional responsibilities include management of floor space, necessary maintenance, and office supplies.
Heavy day to day and long term calendar management, meeting coordination, travel arrangements, T&E, purchase orders
Compile information for and prepare presentations, reports, and agendas for various key meetings, coordinate itineraries and travel for Managers, write and coordinate announcements
Manage all requests to and from Corporate, Divisions/Brands, or Paris office and follow up accordingly
Space planning, partner with general services on maintenance requests, order supplies, manage maintenance of equipment, partner with other admins on projects regarding floor, responsible for booking conference room space
Special projects and events for Brands, such as Team Huddles and Holiday Events, conduct research and contact vendors as needed
Collaboration with other Executive Assistants within the division and L’Oreal USA
What We Are Looking For:
Required Qualifications:
Prior administrative experience in a corporate environment
Must be looking for a long-term administrative assistant position
Bachelor’s degree is strongly preferred
Positivity and resourcefulness are key
Strong collaboration skills
Must possess a high degree of professionalism & ability to handle highly confidential information
Must possess extremely strong organizational and interpersonal skills with the ability to deal with people at all levels, both internally and externally, as well as varied cultural backgrounds and creative personalities
Requires strong writing and oral communication skills
Ability to maintain organization while effectively managing multiple tasks and competing priorities
Ability to use judgment and discretion and complete tasks with limited or no direction
Highly proficient in the use of Microsoft Word and Outlook
Adaptable and able to learn new systems quickly and efficiently
Must be a proactive and forward thinker who has creative problem-solving skills
Possess ability to work in a team environment across multiple functions
Preferred Qualifications:
Achieves Results with Integrity: demonstrates engagement and availability, stays proactive, focuses on results and delivers results while respecting the L’Oréal Code of Ethics.
Interacts Effectively: communicates clearly and adapts to the audience, systematically shares information, builds effective networks, and shows a high level of sensitivity to all employees
Acts with Human Sensitivity: demonstrates respect in all forms of communication and interaction with cross-functional and global teams. Sensitive to cultural and creative personalities.
Manages Complexity: manages multiple projects and tasks simultaneously with a focus on prioritization and quality. Forward thinking and problem solving.
What’s In It For You:
Salary Range: $77,100 - $108,000
Competitive Benefit Package (Medical, Dental, Vision, 401K, Pension Plan)
Hybrid Work Policy (3 Days in Office, 2 Days Work from Home) [please keep only if applicable]
Flexible Time Off (Paid Company Holidays, Paid Vacation, Vacation Buy Program, Volunteer Time, Summer Fridays & More!)
Access to Company Perks (VIP Access to L’Oréal’s Internal Shop for Discounted Products, Monthly Mobile Allowance)
Learning & Development Opportunities for Career Progression (Unlimited Access to E-learnings, Lunch & Learn Sessions, Mentorship Programs, & More!)
Employee Resource Groups (Think Tanks and Innovation Squads)
Access to Mental Health & Wellness Programs
Don’t meet every single requirement? At L'Oréal, we are dedicated to building a diverse, inclusive, and innovative workplace. If you’re excited about this role but your past experience doesn’t align perfectly with the qualifications listed in the job description, we encourage you to apply anyways! You may just be the right candidate for this or other roles!
We are an Equal Opportunity Employer and take pride in a diverse environment. We would love to find out more about you as a candidate and do not discriminate in recruitment, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting [email protected] . If you need assistance to accommodate a disability, you may request an accommodation at any time.
Our Safe Together Plan: Your safety is our highest priority. We will proceed with caution and adhere to enhanced protection standards to ensure our sites are safe for all employees. We must all operate with the shared responsibility for each other’s health & safety in mind.