Job Information
San Mateo County, CA Data Management Analyst - Behavioral Health and Recovery Services - Limited Term (Open) in United States
Data Management Analyst - Behavioral Health and Recovery Services - Limited Term (Open)
Print (https://www.governmentjobs.com/careers/sanmateo/jobs/newprint/4531581)
Data Management Analyst - Behavioral Health and Recovery Services - Limited Term (Open)
Salary
$109,990.40 - $137,508.80 Annually
Location
County of San Mateo, CA
Job Type
Limited Term
Job Number
POSTING ONLY (D181)
Department
Behavioral Health and Recovery Services
Opening Date
06/11/2024
Description
Benefits
Description
The Behavioral Health and Recovery Services is seeking a tenacious, intelligent, inquisitive individual for the limited-term position of Data Management Analyst - Behavioral Health and Recovery Services - Limited Term.
The Data Management Analyst will review all grant documents for both CCMU and JAG, to identify types of data required by the grants, build needed databases and mechanism for collecting, tracking, analyzing these data, develop effective and efficient processes of collection, inputting, organizing, and presenting these required data in meaningful ways, and develop timelines and workflows for data-submission in all the grant data portals.
Job duties include but not limited to:
Identify accurately types of required data for each grant.
Develop data collection mechanism and effective process(es) for the service providers to collect all required grant data at each service encounter and submit these data in a timely and organized manner for both CCMU and JAG grants.
Train all service providers of both grant projects (these service providers are staff, supervisors, program managers, and administrators of contracted agencies) on data collection. The estimated total staff to be trained is 25-27.
Maintain accuracy of collected data by timely monitoring and following up on missed or questionable data.
Analyze and report on trends, patterns, gaps, outcomes, for both grant projects.
Attend meetings with contractors, State representatives, stakeholders, community partners, and BHRS personnel for data collection process, training, ongoing monitoring of the accuracy of data, sharing of analyses and trends/outcomes, etc.
Partner and meet with contracted evaluator and service providers of the JAG grant to collaborate on data collection, analyses, evaluation, and reporting.
Data entry for both grants, including required quarterly grant reporting in various grant data portals.
Develop graphs, tables, visuals, and reports to effectively present on trends, outcomes and findings of both grants.
Additional data-related work as needed.
The ideal candidate will possess:
Proficient computer skills to use several independent database systems, as well as Microsoft applications including but not limited to Excel, Word, PowerPoint, and various Electronic Health Record Systems (EHRs) such as Avatar and Soarian, grant data portals, and email.
Excellent organizational and time management skills to manage and complete multiple tasks simultaneously.
The ability to work collaboratively with team members, as well as independently and autonomously to complete tasks timely and efficiently.
Reliable and flexible.
The current limited-term vacancy is located in San Mateo but will occasionally travel/drive within the County to attend meetings and perform duties of the job.
This is a limited term, at-will position. Limited Term Employees are assigned to assignments not to exceed three years. They receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan. The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.
Qualifications
Knowledge of:
Project and/or program management, analytical processes, and report preparation techniques.
Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
Principles of mathematical and statistical computations.
Research and reporting methods, techniques, and procedures.
Modern office practices, methods, and computer equipment and applications related to the work.
English usage, grammar, spelling, vocabulary, and punctuation.
Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
Principles and practices of public administration as applied to operational unit and program administration.
Principles and practices of county management and government.
Sources of information related to a broad range of county programs, services, and administration.
Basic principles, practices, and procedures of funding sources and grant funds disbursement.
Principles and practices of contract administration and evaluation; and public agency budget development and administration, and sound financial management policies and procedures.
Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
Record keeping principles and procedures.
Techniques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.
Ability to:
Assist in the development of goals, objectives, policies, procedures, and work standards for the department.
Coordinate and oversee programmatic administrative, budgeting, and/or fiscal reporting activities.
Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.
Evaluate and develop improvements in operations, procedures, policies, or methods.
Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
Establish and maintain a variety of filing, record keeping, and tracking systems.
Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
Use English effectively to communicate in person, over the telephone, and in writing.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Plan, organize, and carry out assignments from management staff with minimal direction.
Plan and conduct effective management, administrative, and operational studies.
Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
Effectively represent the department and the County in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field. At least one year of professional administrative experience is typically required at the Associate Management Analyst level, and at least 3 years for the Management Analyst level.
Licenses and Certifications:
- Depending upon assignment, possession of a valid California Driver's License.
Application/Examination
If you are interested in being considered for this limited-term position, the following materials must be electronically submitted in a Word or PDF format.
Cover letter
Resumé
Please include the words "Data Management Analyst – Behavioral Health and Recovery Services – Limited-Term (Open)" in the subject line of email submission. Please submit the required materials electronically via email to:
Shirley Chu, Clinical Services Manager II - Mental Health
schu@smcgov.org
Application materials will be reviewed as they are received, and well-qualified candidates will be contacted for an interview.
Apply immediately. Resumés will be accepted until position is filled. This posting is open on a continuous basis and selection may be made at any time within the process.
San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically and linguistically diverse communities. The County of San Mateo is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work. The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity and inclusion at all levels.
Please visit https://www.smcgov.org/media/121036/download?inline= for a complete listing of all benefits for this classification.
Benefits are offered to eligible employees of the County of San Mateo. All benefits are subject to change.
As an additional benefit, the County offers extensive training, wellness and development programs designed to improve skills and enhance career opportunities. Most programs are offered on County time at no cost to you.
County employees are also covered by the federal Social Security system and earn benefits for retirement based on salary and time worked.
Agency
County of San Mateo
Address
County of San Mateo Human Resources Department 455 County Center Redwood City, California, 94063-1663
Phone
(650) 363-4343
Website
https://jobs.smcgov.org
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