Job Information
Catholic Charities of San Francisco Marin San Mateo CCCYO Camp Office Manager (San Francisco) in United States
CCCYO Camp Office Manager (San Francisco)
ORGANIZATION SUMMARY
Catholic Charities is one of the largest, oldest, and most comprehensive nonprofit human services organizations in Northern California, annually reaching more than 60,000 vulnerable individuals of all faiths in San Francisco, San Mateo, and Marin Counties. With a staff of approximately 450, reaching peaks of nearly 600 with seasonal hires, a budget of $54.3 million, and a current governing board of 27, this venerable, fully-accredited, independent 501(c)(3) nonprofit addresses some of the most pressing community needs – homelessness, generational poverty, immigration, inequality, hunger, aging in isolation, and communicable disease -- to name a few – with compassion and services of highest quality.
Position located in Sonoma county (Sebastopol)
CYO Camp and Retreat Center offers residential camping adventures and counselor-in-training opportunities to youth and reaches out to disadvantaged, low-income, at-risk youth from some of the Bay Area’s most economically impacted and underserved urban areas. Under the guidance of the Director of CYO Camp and Retreat Center and in coordination with the Director of Operations the Office Manager will provide administrative support for all programs and teams, additionally assisting all staff as appropriate.
Handle confidential finance information, process and coordinate all accounts receivable and accounts payable activity with the Director of Operations and the Catholic Charities finance department.
Responsible for processing, recording and tracking camper and group fees while reporting financial information to Catholic Charities finance department.
Assist in processing and filing contracts.
Support all department’s(Retreats, Outdoor Education, Summer Camp) activity and event calendar.
Primary communications liason between clients and departments.
Responsible for all incoming and outgoing mail.
Monitor and answer the general camp phone and respond appropriately.
Manage the maintenance and preparation of all camp financial and program records.
Maintain systems to support the overall record keeping for camp programs and departments.
Maintain appropriate levels of office supplies and monitor the condition of all office equipment and be the primary contact for IT support.
Handle confidential and non-routine information and explain policies when necessary.
In coordination with the Director of Operations, manage summer camp registration CRM, Square and Weebly transactions
Compile and managing weekly merchandise sales, process payments and keep inventory.
Provides support in updating the social networking sites associated with CYO Camp and Retreat Center.
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.?
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Education & Experience:
Minimum High School Graduate or GED equivalence.
Prior experience in an office enviroment
Prior customer service or sales experience
Knowledge, Skills & Abilities:
Strong computer skills required, specifically Microsoft Office including Word, Excel and PowerPoint
Experience with Google Suite (Forms, Sheets, Calendar, Gmail, Docs, and Drive)
Excellent communication skills including oral and written
Ability to work independently and efficiently with accuracy and professionalism
Basic knowledge on the use of various office equipment including computers, printers, copiers, and phone systems.
Ability to interface effectively with all levels of guests, management and employees
Extremely detail oriented and highly organized with exceptional follow-up skills
Familiarity with data management systems
Excellent data entry skills into existing camp database software
Excellent customer relations skills
Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in cross-cultural situations.?
Clearances Required Prior to the First Day of Employment:
Fingerprinting
Clearance: Required
TB Screening -
Negative Tuberculosis Test: ?N/A?
First Aid
Certificate: ?N/A?
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Frequent? bending, standing, stooping, kneeling, reaching, twisting, and walking.
Occasional? lifting, pushing, and pulling.
Occasional? repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. ?
The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and extensive reading.?
Driving is not required for this position.?
If driving a car is required for the position, incumbent must have a valid California driver's license and be able to provide proof of DMV record and personal insurance (if required.)
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Outdoor nature, remote setting
Contact with many children, loud and at times behaviorally challenged
Frequent exposure to outside weather conditions, including inclement weather
Frequent exposure to noise in indoor and outdoor settings
Working in a diverse environment with both campers and staff of varied cultural, ethnic, socioeconomic backgrounds.
DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
CATHOLIC CHARITIES IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER and is committed to providing equal employment without regard to race, color, creed, religion, national origin, ancestry, age, sex, sexual orientation, gender identity, legal domicile status, veteran status, disability or AIDS/HIV status or any other characteristic protected under federal or state law.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
In accordance with the requirements of title II of the Americans with Disabilities Act of 1990 ("ADA"), Catholic Charities SF does not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities. Furthermore, Catholic Charities SF does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under title I of the ADA
CATHOLIC CHARITIES IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER and is committed to providing equal employment without regard to race, color, creed, religion, national origin, ancestry, age, sex, sexual orientation, gender identity, legal domicile status, veteran status, disability or AIDS/HIV status or any other characteristic protected under federal or state law.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
This is a full-time position
Union status: Non-union
Fingerprinting clearance: Required
TB Screening:
COVID-19 Proof of Vaccination:
Pay Range: $28.00