Job Information
Texas A&M University Business Coordinator II in United States
Job Title
Business Coordinator II
Agency
Texas A&M University
Department
Finance - College of Visual & Fine Arts
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
Who we are
The Division of Finance and Business Services provides a broad set of financial, analytical, budget, enrollment, and business services to the entire campus. The division aligns personnel and functions to provide customer-focused financial process improvements and standard financial and business processes across campus. As a part of the Division of Finance and Business Services, we provide support to the School of Performance, Visualization & Fine Arts. This School offers skills, innovation, and leadership development in a broad degree path for students seeking a fine arts career.
We invite you to learn more about our division at https://finance.tamu.edu/ and the School at: https://pvfa.tamu.edu/
What we want
The Business Coordinator II, under general supervision, is responsible for providing support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents, and assisting in developing, monitoring, and reporting accounts and budget data.
What you need to know
Salary: Compensation will be commensurate to the selected hire’s experience.
Special Note: A cover letter and resume are strongly encouraged. You may upload them on the application under the CV/Resume section.
Required Education and Experience
Bachelor’s degree or equivalent combination of education and experience.
Three years of related experience in general office, accounting, or personnel operations.
Required Knowledge, Skills, and Abilities:
Knowledge of word processing and spreadsheet applications.
Excellent oral and writing skills.
Interpersonal and communication skills.
Planning and organizational skills.
Ability to multi-task and work cooperatively with others.
Preferred Special Knowledge, Skills, and Abilities:
Knowledge of FAMIS, Concur, Aggiebuy and iPayments.
Ability to cultivate and maintain professional working relationships with people of various backgrounds.
Essential Duties/Tasks
-Travel Administration
Oversees, coordinates, and implements travel procedures and activities within the School travel unit.
Oversee the preparation of travel vouchers and expense reports using the Concur travel system within three business days of receipt of all documents from the traveler.
Reconciles all travel accounts.
Prepares monthly and annual reports for travel using the Concur travel system.
Works with account administrators concerning funding for travel expenses.
Coordinates the maintenance of travel files and keep them organized.
Serves as the primary liaison between the College and all of the various fiscal offices concerning prompt and accurate payment of travel related documents.
Distributes travel information in a timely manner within the College.
Follows up on all inquiries and outstanding items in a professional and timely manner.
Stays abreast of all System and College rules and regulations and keep travelers informed.
Develops and keeps current travel related forms, resource materials, and written procedures to assist travelers.
Work with faculty and staff to resolve travel problems.
-Accounts Payable & Receivable
Enters, reviews, approves, and audits vouchers, requisitions, and other departmental expenses/purchases.
Performs monthly reconciliation of procurement card purchases within a given time frame through Concur system.
Maintains budgets within departmental accounts and supervising outgoing/incoming payments.
Reviews and audits reconciliations of multiple unit accounts.
Communicates cash handling procedures, coordinates/approves cash handling activities, implements/coordinates purchasing activities, coordinates routine fiscal activities, proposes solutions to routine financial problems, and maintenance of departmental financial business files.
-Business Team Support & Customer Service
Responds to inquiries from vendors, Financial Management Operations, and internal staff and serves as liaison with Financial Management Operations Department.
Proposes and implements solutions to routine financial problems for the department.
Assists in planning, developing, implementing, coordinating, and monitoring business programs or services.
Provides input to policies and interprets policies and procedures.
Serves as a liaison with financial, payroll, Sponsored Research Services, and/or human resources.
Investigates errors on routine financial transactions and recommends and initiates appropriate corrective action.
-Departmental Accounting
Maintains detailed knowledge of disbursement rules and procedures for Texas A&M University, AgriLife Research, and Texas A&M Foundation funds.
Maintains sufficient knowledge pertaining to TAMU Purchasing Guidelines and the purchasing system.
Communicates relevant compliance and procedures to customers.
Reviews vouchers and requisitions for compliance with purchasing procedures and account restrictions.
Trains appropriate staff and student workers on rules and procedures.
Assists with the administration of contracts and grants.
Assists with departmental administration as needed.
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums
12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays
Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html) and at least eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month
Automatically enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)
Professional Development: All employees have access to free LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more
Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee
For additional information on benefits Click here (http://employees.tamu.edu/benefits/_media/documents/200benefitsWellness101.pdf)
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.