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Texas A&M University Business Coordinator II in United States

Job Title

Business Coordinator II

Agency

Texas A&M University

Department

Finance - College of Visual & Fine Arts

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Who we are

The Division of Finance and Business Services provides a broad set of financial, analytical, budget, enrollment, and business services to the entire campus. The division aligns personnel and functions to provide customer-focused financial process improvements and standard financial and business processes across campus. As a part of the Division of Finance and Business Services, we provide support to the School of Performance, Visualization & Fine Arts. This School offers skills, innovation, and leadership development in a broad degree path for students seeking a fine arts career.

We invite you to learn more about our division at https://finance.tamu.edu/ and the School at: https://pvfa.tamu.edu/

What we want

The Business Coordinator II, under general supervision, is responsible for providing support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents, and assisting in developing, monitoring, and reporting accounts and budget data.

What you need to know

Salary: Compensation will be commensurate to the selected hire’s experience.

Special Note: A cover letter and resume are strongly encouraged. You may upload them on the application under the CV/Resume section.

Required Education and Experience

  • Bachelor’s degree or equivalent combination of education and experience.

  • Three years of related experience in general office, accounting, or personnel operations.

Required Knowledge, Skills, and Abilities:

  • Knowledge of word processing and spreadsheet applications.

  • Excellent oral and writing skills.

  • Interpersonal and communication skills.

  • Planning and organizational skills.

  • Ability to multi-task and work cooperatively with others.

Preferred Special Knowledge, Skills, and Abilities:

  • Knowledge of FAMIS, Concur, Aggiebuy and iPayments.

  • Ability to cultivate and maintain professional working relationships with people of various backgrounds.

Essential Duties/Tasks

-Travel Administration

  • Oversees, coordinates, and implements travel procedures and activities within the School travel unit.

  • Oversee the preparation of travel vouchers and expense reports using the Concur travel system within three business days of receipt of all documents from the traveler.

  • Reconciles all travel accounts.

  • Prepares monthly and annual reports for travel using the Concur travel system.

  • Works with account administrators concerning funding for travel expenses.

  • Coordinates the maintenance of travel files and keep them organized.

  • Serves as the primary liaison between the College and all of the various fiscal offices concerning prompt and accurate payment of travel related documents.

  • Distributes travel information in a timely manner within the College.

  • Follows up on all inquiries and outstanding items in a professional and timely manner.

  • Stays abreast of all System and College rules and regulations and keep travelers informed.

  • Develops and keeps current travel related forms, resource materials, and written procedures to assist travelers.

  • Work with faculty and staff to resolve travel problems.

-Accounts Payable & Receivable

  • Enters, reviews, approves, and audits vouchers, requisitions, and other departmental expenses/purchases.

  • Performs monthly reconciliation of procurement card purchases within a given time frame through Concur system.

  • Maintains budgets within departmental accounts and supervising outgoing/incoming payments.

  • Reviews and audits reconciliations of multiple unit accounts.

  • Communicates cash handling procedures, coordinates/approves cash handling activities, implements/coordinates purchasing activities, coordinates routine fiscal activities, proposes solutions to routine financial problems, and maintenance of departmental financial business files.

-Business Team Support & Customer Service

  • Responds to inquiries from vendors, Financial Management Operations, and internal staff and serves as liaison with Financial Management Operations Department.

  • Proposes and implements solutions to routine financial problems for the department.

  • Assists in planning, developing, implementing, coordinating, and monitoring business programs or services.

  • Provides input to policies and interprets policies and procedures.

  • Serves as a liaison with financial, payroll, Sponsored Research Services, and/or human resources.

  • Investigates errors on routine financial transactions and recommends and initiates appropriate corrective action.

-Departmental Accounting

  • Maintains detailed knowledge of disbursement rules and procedures for Texas A&M University, AgriLife Research, and Texas A&M Foundation funds.

  • Maintains sufficient knowledge pertaining to TAMU Purchasing Guidelines and the purchasing system.

  • Communicates relevant compliance and procedures to customers.

  • Reviews vouchers and requisitions for compliance with purchasing procedures and account restrictions.

  • Trains appropriate staff and student workers on rules and procedures.

  • Assists with the administration of contracts and grants.

  • Assists with departmental administration as needed.

    Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

  • Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums

  • 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

  • Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month

  • Automatically enrollment in the Teacher Retirement System of Texas

  • Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

  • Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

  • Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee

For additional information on benefits Click here (http://employees.tamu.edu/benefits/_media/documents/200benefitsWellness101.pdf)

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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