Job Information
Texas A&M University Business Coordinator I in United States
Job Title
Business Coordinator I
Agency
Texas A&M University - Corpus Christi
Department
IT Business Services
Proposed Minimum Salary
Commensurate
Job Location
Corpus Christi, Texas
Job Type
Staff
Job Description
TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.
TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.
Learn more information here (https://www.youtube.com/watch?v=EwQR4HbGJu0) !
PURPOSE
The Business Coordinator I, under general supervision, provides support and coordination for a full range of business activities requiring independent judgment, including assisting in accounting, budgeting, purchasing, and fiscal oversight for the Information Technology Division.
RESPONSIBILITIES
Functional Areas #1: Operations & Purchasing
Percent Effort: 70%
Perform procurement for the IT department
Create travel authorization and expense reports for staff in the IT department
Review requests for purchases for appropriate procurement methods according to university guidelines and best practices
Ensure new contracts for the IT departments are processed correctly and timely through contract and purchasing systems including the creation of related purchase requests
Assist in ensuring all contracts have terms compliant with university requirements and IT Division preferences
Assist in ensuring all contracts have been approved by appropriate IT Division personnel.
Coordinate with Contracting and Purchasing Sections
Monitor contracted licenses/services and initiate the renewal process to ensure no lapse in service.
Create and maintain operating procedures for all duties assigned
Receive and document items that have been ordered in the procurement system in a timely manner
Monitor open PO’s and invoices, ensuring items are completed on time and late penalties are avoided
Backup the other Business Coordinator positions in preparation of purchase requisitions, procurement card reconciliations, payment processing, renewal notifications, and updating contract record/renewals automated database tracking system
Functional Areas #2: Financial Management
Percent Effort: 30
Monitor, analyze, and reconcile assigned IT departmental accounts
Monitor purchases and ensure that items have been budgeted, ensure all approval documentation is provided for unplanned spending
Prepare adjusting/correcting budget and expenditure transactions
Review the IT departmental expense reports, procurement card charges, travel reports, and purchase orders to ensure proper funding sources.
Assist with budget development, budget management, budget requests, and fiscal requests for the IT department
Other duties as assigned
QUALIFICATIONS
Bachelor’s degree in applicable field.
Two (2) years of related experience in Customer Service or Information Technology.
Additional experience may be used as a substitution for the minimum education requirement.
Associate degree in in applicable field and four (4) years of related experience in Customer Service or Information Technology.
High School Diploma and six (6) years and of related experience in Customer Service or Information Technology.
Intermediate to advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Knowledge of intermediate to advanced troubleshooting, client relations, formulating and contributing ideas, and knowledge of the Information Technology Interface Library (ITIL).
Ability to multitask and work cooperatively with others. Excellent written communication, analytical, interpersonal, customer service and organizational skills.
PREFFERED QUALIFICATIONS
Course credit or certifications in Information Technology.
ITIL, HDI, Microsoft, or other IT industry certificate(s).
University or IT experience.
SALARY $42,000 - $46,000 Annually Approx. ( Dependent upon education and experience.)
$3,500 - $3,833.34 Monthly
BENEFITS (rules, policies, eligibility apply)
From our generous benefits package (https://www.tamucc.edu/human-resources/benefits/index.php) and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.
Insurance (https://assets.system.tamus.edu/files/benefits/website/BenefitsGuide.pdf)
Medical
$0 - $30 per month for Employee Only coverage after university contribution ($920 value).
Up to 83% of premium covered by the university:
Employee and Spouse
Employee and Children
Employee and Family coverage
Dental & Vision
Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
On-campus wellness opportunities (https://www.tamucc.edu/human-resources/benefits/wellness-resources.php)
Dual Career Partner Program
Work Life Solutions: (https://www.tamucc.edu/human-resources/benefits/eap.php)
- Counseling, Work Life Assistance, Financial Resources, and Legal Resources
Tuition Benefits: (https://www.tamucc.edu/human-resources/benefits/tuition/index.php)
Public Loan Forgiveness
Book scholarships
100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
Retirement (https://www.tamucc.edu/human-resources/benefits/retirement-programs.php)
Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
Voluntary Tax Deferred Account/Deferred Compensation Plan
Time Off: (https://www.tamucc.edu/human-resources/time-off/index.php)
8+ hours of vacation paid time off every month.
8 hours of sick leave time off every month.
8 hours of paid time off for Birthday leave.
12-15 paid holidays each year.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Welcome and thank you for your interest in a career with Texas A&M University-Corpus Christi. We are a vibrant, Hispanic Serving Doctoral Research Institution that proudly provides a solid academic reputation, renowned faculty, and highly rated degree programs since 1947. The University has a heritage of teaching excellence with innovation in research and community engagement as part of the distinguished Texas A&M System. The only university in the nation located on its own island, at the heart of the Texas Gulf Coast. With palm tree lined pathways throughout the campus, nearby natural wetlands, a scenic hike-and-bike trail and pristine views of the beach and bays, Texas A&M University-Corpus Christi is a first-choice institution.
Texas A&M - Corpus Christi is an Equal Opportunity / Affirmative Action / Veterans / Disability Employer.
Reasons to Work at TAMUCC (opens new window) (https://www.tamucc.edu/human-resources/careers/job-reasons.php)
Benefits (opens new window)
Holiday & Leave (opens new window) (https://www.tamucc.edu/human-resources/careers/job-reasons.php)
Pay Plan (opens new window)
E-Verify (opens new window) (https://www.tamucc.edu/human-resources/resources/i-9-services.php)
Veterans Preference (opens new window)
Employee Development & Compliance Services Office (opens new window) (https://www.tamucc.edu/president/compliance/edcs/index.php)
Equal Employment Opportunity Commission (EEOC) Know your rights
Pay Transparency
Equal Employment Opportunity (EEO) is the Law
Equal Employment Opportunity (EEO) is the Law Supplement
Again, welcome and thank you for your interest. Please contact us if you need assistance in applyin g, seeking an update on a posting, or have further questions .
Phone: 361-825-2630
Email: Employment@tamucc.edu