Job Information
Texas A&M University Business Administrator I in United States
Job Title
Business Administrator I
Agency
Texas A&M University - Corpus Christi
Department
Student Engagement And Success
Proposed Minimum Salary
Commensurate
Job Location
Corpus Christi, Texas
Job Type
Staff
Job Description
TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.
TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.
PURPOSE
The Business Admin I position is responsible for providing and processing all financial and budgeting needs for the Division of Student
Engagement and Success to include Islander Housing. This position manages the full range of business activities including reviewing and approving business documents and developing, monitoring, and reporting accounts, budgets and other quantitative data for the Vice President for Student Engagement and Success (SEAS) and will supervise 3 business coordinators within the SEAS Division. This position will manage and lead in the division’s annual fiscal year closing activities, resolve operational and procedural financial problems, prepare and analyze business reports, manage allocations and reporting, perform analyses of resource allocations and operating fund requirements, and manage cash handling activities and capital equipment purchasing.
RESPONSIBILITIES
Functional Areas 1: Admin & Operations:
Percent Effort 90%
Manage and oversee all accounts for the Division of Student Engagement and Success and Islander Housing.
Lead, coordinate, and maintain business/financial matters including purchasing, travel, and cash handling for the division.
Assist SEAS departments in annual budget requests and preparation of required forms to include projection of fee income and other revenue. Prepare documents for any proposed fee increases.
Review Division's departmental budgets, to include Islander Housing, monthly and enter departmental budget requests (DBRs). Research discrepancies from transactions within departmental accounts and assist in correcting issues. Provide management reports to monitor expenditures and budget status. Serve as liaison with the Budget Office for all matters related to SEAS and Islander Housing.
Perform bookkeeping and fiscal record keeping. Monitor and maintain departmental contracts, projects, and schedules. Use information from authorized requests to prepare on-line forms to comply with university procedures. Handle vendor inquiries, enter/maintain data and paperwork in financial record keeping systems.
Enter new hires into the EPA module, ensuring information, account numbers, and details are accurate. Prepare any type of income for deposits. Receive checks and prepare deposits according to university/departmental procedures including transporting deposits to Business Office. Handle inquiries about routine billing by university service departments such as Facility Services, Telecommunications, University Services, etc.
Process purchase orders, prepare monthly reports, perform data entry, and reconcile accounts. Enter/receive items on purchasing module accurately. Provide detailed specifications when entering items into the module so that the document can serve as a historical report and provide accurate information on items/services purchased to include a breakdown of quantity, type, size, color, item number, etc.
Enter data in financial record keeping systems to provide management reports as needed to monitor revenue/budget status.
Ensure proper account numbers and object codes are being used/assigned. Ensure purchase orders are entered in a timely manner so that PIP reports are not issued. Serve as lead for processing departmental contracts, copiers, and various other vendor contracts used in the office or Division.
Assist in the coordination of departmental fiscal year end processes. Maintain and organize VPSEAS office suite filing system, making sure that resources/forms are available for staff. Update/purge/retain files as per university/departmental policies for all documents. Correspond with Division staff to make them aware of necessary deadlines. Maintain office manual on essential procedures related to this position and SEAS. Work collaboratively with other staff in the department to provide support and assistance to all projects, programs and activities.
Serve as the travel coordinator in the VPSEAS office, handling travel paperwork for all full-time staff. Communicate to Division any issues as they pertain to business/financial matters ensuring compliance with university policies and procedures.
Attend training sessions provided by Finance and Administration, such as accounting, budget, travel, procurement, payroll, etc.
Participate in Divisional initiatives.
Perform other duties as assigned.
Functional Areas 2: Additional Responsibilities:
Percent Effort 10%
Attend training sessions provided by Finance and Administration, such as accounting, budget, travel, procurement, payroll, etc.
Represents the Division of Student Engagement & Success at appropriate activities and functions both on and off campus.
Works effectively with a wide variety of constituent groups including students, university staff, faculty, and the public.
Participate in Divisional initiatives.
Serves on various division and university committees.
Upholds all applicable laws, regulations, policies, and procedures.
Participates in special projects and performs other duties as assigned.
WHAT YOU WILL NEED
Bachelor’s degree.
Five (5) years of related experience in general office, accounting, or personnel operations.
Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Interpersonal and communication skills. Planning and organizational skills.
Ability to multitask and work cooperatively with others.
WHAT THEY WOULD LIKE TO SEE
Master's degree in accounting, business, or closely related field.
Five (5) years related experience in a collegiate environment.
SALARY $65,000 - $75,000 (Dependent upon education and experience)
Monthly $5,416.67 - $6,250
BENEFITS (rules, policies, eligibility apply)
From our generous benefits package (https://www.tamucc.edu/human-resources/benefits/index.php) and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.
Insurance (https://assets.system.tamus.edu/files/benefits/website/BenefitsGuide.pdf)
Medical
$0 - $30 per month for Employee Only coverage after university contribution ($920 value).
Up to 83% of premium covered by the university:
Employee and Spouse
Employee and Children
Employee and Family coverage
Dental & Vision
Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
On-campus wellness opportunities (https://www.tamucc.edu/human-resources/benefits/wellness-resources.php)
Work Life Solutions:
- Counseling, Work Life Assistance, Financial Resources, and Legal Resources
Tuition Benefits: (https://www.tamucc.edu/human-resources/benefits/tuition/index.php)
Public Loan Forgiveness
Book scholarships
100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
Retirement (https://www.tamucc.edu/human-resources/benefits/retirement-programs.php)
Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
Voluntary Tax Deferred Account/Deferred Compensation Plan
Time Off: (https://www.tamucc.edu/human-resources/time-off/index.php)
8+ hours of vacation paid time off every month.
8 hours of sick leave time off every month.
8 hours of paid time off for Birthday leave.
12-15 paid holidays each year.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Welcome and thank you for your interest in a career with Texas A&M University-Corpus Christi. We are a vibrant, Hispanic Serving Doctoral Research Institution that proudly provides a solid academic reputation, renowned faculty, and highly rated degree programs since 1947. The University has a heritage of teaching excellence with innovation in research and community engagement as part of the distinguished Texas A&M System. The only university in the nation located on its own island, at the heart of the Texas Gulf Coast. With palm tree lined pathways throughout the campus, nearby natural wetlands, a scenic hike-and-bike trail and pristine views of the beach and bays, Texas A&M University-Corpus Christi is a first-choice institution.
Texas A&M - Corpus Christi is an Equal Opportunity / Affirmative Action / Veterans / Disability Employer.
Reasons to Work at TAMUCC (opens new window) (https://www.tamucc.edu/human-resources/careers/job-reasons.php)
Benefits (opens new window)
Holiday & Leave (opens new window) (https://www.tamucc.edu/human-resources/careers/job-reasons.php)
Pay Plan (opens new window)
E-Verify (opens new window) (https://www.tamucc.edu/human-resources/resources/i-9-services.php)
Veterans Preference (opens new window)
Employee Development & Compliance Services Office (opens new window) (https://www.tamucc.edu/president/compliance/edcs/index.php)
Equal Employment Opportunity Commission (EEOC) Know your rights
Pay Transparency
Equal Employment Opportunity (EEO) is the Law
Equal Employment Opportunity (EEO) is the Law Supplement
Again, welcome and thank you for your interest. Please contact us if you need assistance in applyin g, seeking an update on a posting, or have further questions .
Phone: 361-825-2630
Email: Employment@tamucc.edu