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Budget & Management Analyst or Sr. Budget & Management Analyst

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Budget & Management Analyst or Sr. Budget & Management Analyst

Salary

See Position Description

Location

Charlottesville, VA

Job Type

Regular Full-Time

Job Number

240400006

Department

City Manager's Office

Opening Date

04/16/2024

Closing Date

5/7/2024 5:00 PM Eastern

Bargaining Unit

N/A

• Description

• Benefits

• Questions

General Summary

The Office of Budget and Performance Management is responsible for the development of the City’s operating and capital budgets and implementation of the City’s Strategic Plan and performance management initiatives. Reporting directly to the City Manager, the Budget Office has the unique opportunity to regularly interact with all City departments to collaborate, help answer questions, and find solutions.

This position may be filled as a Budget & Management Analyst OR as a Senior Budget & Management Analyst, depending on qualifications.

• Budget & Management Analyst hiring between: $50,551.55 to $70,265.91 Annually

• Senior Budget & Management Analyst hiring between: $70,791.99 to $93,983.96 Annually

  Starting offer is based on applicable education, experience, and internal equity. This is a full-time, exempt, position which provides excellent benefits including 14 paid holidays per calendar year (13 observed and 1 floating) , paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement, and continuing education/training opportunities.

• For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visit https://www.charlottesville.gov/1047/Employee-Benefits.

• The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462.

Budget & Management Analyst: Under general supervision, the Budget and Management Analyst will provide professional and analytical assistance in the preparation, analysis and communication of budget documents and fiscal reports, performs analysis and make recommendations for resource planning and other budget related transactions. This work requires considerable exercise of initiative and independent judgment in identifying and resolving budgetary and fiscal issues. This position reports to the Director of Budget and Performance Management.

Senior Budget & Management Analyst: Under general supervision, the Senior Budget and Management Analyst performs advanced-level analytic, professional, and specialized work in the preparation, analysis and communication of budget documents and fiscal reports. This position also provides leadership on the evaluation and strategic planning of various projects, policies, and activities; monitors, assesses, and reports on business processes and activities, including developing, recommending, and implementing plans and programs for improvement of performance, quality, compliance, or efficiency of operations and services; plans, leads and directs large and complex projects; provides technical advice and guidance to departmental managers; acts as a subject matter expert exercising considerable initiative and independent judgment in identifying and resolving budgetary, fiscal and performance management issues. This position reports to the Director of Budget and Performance Management.

Essential Responsibilities and Duties

Budget & Management Analyst:

• Performs a wide range of professional work in multiple administration functions with the Budget Office including analysis and project management.

• Performs a variety of technical and professional work related to monitoring and reporting on citywide business processes, activities, outcomes, and problem solving.

• Performs data entry functions necessary for proper data input into the computerized budget and/or accounting systems.

• Performs data collection activities in support of existing studies, projects or programs, including conducting research and participating in work group collaboration.

• Formats data sets and performs qualitative and descriptive statistical analyses to aggregate and assimilate data for displaying potential patterns and trends.

• Confers with City departments and representatives to help document workloads, programs and needs.

• Prepares and analyzes budget reports on both the department and fund level.

• Assists with capital improvement planning, and the development of operational budget.

• Assists with development of public presentations on various budget issues.

• Assists in preparation for budget work sessions and special work sessions as called by City Council during the year; and attends applicable meetings when necessary.

• Represents the department serving on cross departmental teams and teams reviewing funding requests.

• Assists in developing policies, processes and related forms/documents related to capital and operating budgets.

• Keeps current, designs, and implements improvements to the Budget Office website and assists with the department's online and social media activities.

• Provides support for special projects as requested.

• Other related duties as required.

Senior Budget & Management Analyst:

• Advises and assists departments in the preparation of budget estimates and supporting data.

• Analyzes complex fiscal and budget problems, advising other departments of methods and/or procedures to be followed.

• Performs advanced data analysis and long-term forecasting and trends analysis.

• Monitors assigned budgets. Supports and assists departments with problem solving.

• Prepares and analyzes quarterly reports for all expenditure and revenue funds.

• Develops and gives public presentations on various budget issues. Assists or leads in preparation for budget work sessions and special work sessions as called by City Council during the year; and attends applicable meetings when necessary.

• Serves on cross departmental teams and teams reviewing funding requests.

• Recommends policies, processes and related forms/documents related to capital and operating budget development and requests.

• Participates in the review and approval process for all City position requests.

• Assists with the development and preparation of annual revenue estimates.

• Monitors and reviews all appropriations and grant requests.

• Updates, designs and implements improvements to the Budget Office website and leads the department's online and social media activities.

• Participates in the development and implementation of strategic and management initiatives at the citywide and department level.

• Independently plans, develops, and implements comprehensive communication and education plans on programs and services for both City agencies and community organizations.

• Prepares reports and presentations of analysis and findings.

• Performs a wide range of professional-level management work for more than one broad administrative function including complex analysis and diverse project management in a lead capacity.

• Provides guidance, recommendations, and advice to departmental managers.

• Serves on committees, task forces, and management teams to evaluate the effectiveness and efficiency of existing management/administrative systems.

• Writes, edits, and finalizes reports and presentations and presents findings and recommendations to department senior managers.

• Performs other duties as assigned.

Education, Experience and Skills

Budget & Management Analyst Qualifications:

• Any combination of education or experience equivalent to a Bachelor's degree from an accredited four-year college or university in Public Administration, Business, Finance, Accounting, or other related field.

• At least one (1) year of work experience in budgeting, data entry or analysis, financial administration or analysis, business administration or management, public administration, human resources, or other similar area.

• (A Master's Degree may substitute for the one year of required experience.)

• (Relevant internship experience plus a related Bachelor's degree may be considered equivalent.)

• May require evenings and weekends hours.

• Related experience in local government or public sector is preferred.

• Skills: Strong analytical skills; Knowledge of the principles and practices of public administration, with particular reference to governmental budget and finance administration; Knowledge of the policies, procedures, and practices to develop and monitor budgets; Knowledge of the mission, goals, objectives and organizational structure of the assigned budget's unit or program; Ability to exercise initiative and judgment in identifying and resolving budgetary and fiscal issues; Ability to prepare reports and to present financial and statistical data in clear and concise form; ability to communicate effectively, both orally and in writing, and to express ideas clearly and concisely to both individuals and groups, and in public; ability to deal tactfully and effectively with people; Ability to establish and maintain effective working relationships with staff, elected officials, and the public; Ability to manage competing priorities and shifting requirement; ability to use a variety of software packages.

Senior Budget & Management Analyst Qualifications:

• Any combination of education and experience equivalent to a Bachelor's degree from an accredited university or college in Public Administration, Business, Finance, Accounting or related field.

• At least four (4) years of professional level work in budgeting and finance, strategic planning, performance management and/or public administration.

• May require evenings and weekends hours.

• Preference for Master's degree.

• Preference for at least two years of experience in a local government setting.

• Skills: Considerable knowledge and understanding of the principles and practices of public accounting and public administration; working knowledge of the principles and practices of accounting, budget preparation and control with the ability to accurately analyze and develop accurate funding, revenue and expenditures forecasts and budgets and monitor expenditures in accordance with policies; excellent attention to detail and strong organizational skills; ability to multi-task effectively and manage competing priorities while maintaining the accuracy and integrity of multiple departments' financial data and budgets; ability to communicate effectively, both orally and in writing, and to express ideas clearly and concisely to both individuals and groups, and in public; ability to deal tactfully and effectively with people; ability to establish and maintain effective working relationships with staff, elected officials, and the public; excellent research skills with the demonstrated ability to compile and analyze relevant data and make appropriate recommendations, summaries and presentations; ability to synthesize and compile multiple types of data and produce easily understood forecasts, budgets and summaries.

Physical Conditions & Additional Information

Physical requirements for this position as outlined by the Department of Labor: SEDENTARY WORK: Ability to lift up to 10 lbs. occasionally and/or negligible amount of weight frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

The majority of time spent in this position involves inside work. Position may require the ability to work nights and/or weekends. The noise level in the work environment is usually moderate.

SUMMARY OF EMPLOYEE BENEFITS

Updated July 1, 2022

Benefits cited represent those for regular 40-hour employees and may differ for Management Level, Part-Time, and/or Library positions. Long-term temporary employees are eligible for all benefits except retirement. Interns, temporary, seasonal, substitute, and relief employees are not eligible for benefits.

1. LEAVE:

• Vacation:

• 3.09 hours accrued biweekly -- 0 - <3 years

• 3.85 hours accrued biweekly -- 3 - <5 years

• 4.62 hours accrued biweekly -- 5 - <10 years

• 5.40 hours accrued biweekly -- 10 - <15 years

• 6.16 hours accrued biweekly -- 15 - <20 years

• 6.93 hours accrued biweekly -- 20 - <25 years

• 7.70 hours accrued biweekly -- 25+ years

• Sick:

• 4.62 hours per biweekly pay period, approximately 120 hours a years, no limit on accumulation

• Holidays:

• 14 paid holidays per calendar year (13 observed and 1 floating)

2. INSURANCE:

• Aetna Medical –

• Choose from three options with different premiums and levels of coverage and coverage is effective on the first of the month following date of hire:

• HMO: $0 premium for employee only coverage

• POS 1: Employee-only premium of $36.28 per biweekly pay

• POS 2: Employee-only premium of $13.02 per biweekly pay

• (Dependent coverage is available but the cost of the premium is not subsidized.)

• Prescription Card ($10 generic, $30 lower cost name brand, $55 higher cost name brand)

• Mail Order Maintenance Prescription Drug Program ($20 generic, $60 lower cost name brand, $110 higher cost brand)

• Dental (Delta Dental)

• No cost for employee only coverage. Dependent coverage is available but the cost of the premium is not subsidized.

• Diagnosis and Preventive -- 100% of allowable charge; Basic Dental Care - 80%; Major Dental Care - 50%

• Primary -- $50 deductible, 80/20

• Prosthetic & Complex Restorative -- $50 deductible, 50/50

• $1,500 maximum annual benefit

• $1,000 Orthodontic Benefit

• MetLife Vision Plan: Optional

• Employee only coverage: $2.50 bi-weekly; Dependent coverage also available at differing rates.

• Eye health exam, dilatation, prescription and refraction of glasses covered after $10 co-pay;

• $130 allowance for frames, after co-pay, plus additional discounts where accepted.

• Life:

• Two times annual salary (paid by the City)

• Optional supplemental life available for employee, spouse, dependents (paid by employee)

• AFLAC: Optional

• Cancer/accident/short term disability/intensive care insurance (paid by employee)

• Long Term Disability

• Protection from income loss due to long-term illness or injury (paid by the City)

3. RETIREMENT: The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS. There are certain provisions that must be met and the portability request must be executed within 18 months of vesting in the City's Plan.

• Pension:

• Choose from two options:

• A Defined Benefit Pension plan pays a monthly benefit in retirement using a defined formula based on the employee's earnings history, tenure of service, and age. Our plan has a 5 year vesting period and an employee contribution of 5% of salary.

• A Defined Contribution 401a plan in which fixed contributions are paid into an individual's account by the employer, the contributions are invested, returns (positive or negative) are credited to the account, and the account balance is used to provide retirement benefits. The vesting schedule for our 401a plan is 33% after one year of service, 67% after two years of service, and 100% after three years of service. There is no required contribution from salary. (Note that: the Defined Contribution retirement plan is the only plan available for Library employees)

• Supplemental:

• Deferred Compensation (457) - employee contribution

4. OTHER BENEFITS:

• Flexible Spending Accounts:

• Health Care Expenses

• Dependent Care Expenses

• Parking/Mass Transit Expenses

• Parking Subsidy of $50 per month

• Wellness Programs:

• Gym Reimbursement Program

• Monthly On-Site Nurse and Annual Flu Shots

• Health Screenings and Fairs, Education Sessions, & Weekly Fitness Classes

• Weight Watchers at Work

• Bike Commuter Program:

• Reimbursement of up to $20 per month for reasonable bike commuting expenses

• Employee Assistance Program:

• A variety of confidential, personal professional services for you and your family available 24 hours a day.

• Tuition Reimbursement Program:

• Up to $1,500 for undergraduate OR Up to $3,000 for graduate level tuition per fiscal year per employee.

  01

  Do you have any combination of education or experience equivalent to a Bachelor's Degree from an accredited college or university in in Public Administration, Business, Finance, Accounting or other related field?

• Yes; I possess a Bachelor Degree or higher.

• Yes; I possess a combination of education or experience equivalent to a Bachelor's Degree.

• No.

  02

  Do you have at least one (1) year of work experience in budgeting, data entry or analysis, financial administration or analysis, business administration or management, public administration, human resources, or other similar area?

• Yes; I have at least one (1) year of work experience in budgeting, data entry or analysis, financial administration or analysis, business administration or management, public administration, human resources, or other similar area.

• No; However, I have a Master's degree.

• No; However, I have relevant internship experience plus a related Bachelor's degree.

• No.

  03

  To be considered, qualifying education and experience, including City of Charlottesville employment, must be clearly documented in the education, work history, and additional information sections of the employment application. Resumes can be attached but should not be used as a substitute for the required information on the application. I understand that an attached resume may not be accepted in place of a completed employment application and that my qualifications should be stated on the employment application itself.

• Yes

• No

  04

  I certify that the information above is true and correct, and I certify that it can be verified with reference to the information in my basic application. I understand that my application may be rejected if the responses to supplemental questions do not match my basic application.

• Yes

• No

  Required Question

Agency

City of Charlottesville

Address

P. O. Box 911 605 East Main Street Charlottesville, Virginia, 22902

Phone

(434) 970-3490

Website

http://www.charlottesville.gov/jobs