Experience Inc. Jobs

Job Title

Assistant Director of Business Services

Agency

Texas A&M University - Commerce

Department

Purchasing

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience ” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents.

• Use the Upload button to add each document.

• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.

• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.

• Incomplete or improperly submitted applications may be excluded from consideration.

Please provide the following documents:

• Cover Letter

• Resume/CV

• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).

• Transcripts (Unofficial will be accepted with application. Official transcripts are required at time of verbal offer). If transcripts are from an international institution, it is the responsibility of the applicant to have the transcripts translated and evaluated by an approved credential evaluator.

Please do not withdraw your application in an attempt to upload a missing document. If you need assistance with this or any other matter, please contact us at HR.Hiring@tamuc.edu.

SUMMARY:

The Assistant Director of Business Services, under general direction, assists with leading on-campus operations, including campus one-card operations, student identification system and operations, University bookstore, University food services, and other external vendor contracts, including campus vending.

DUTIES & RESPONSIBILITIES:

• Provides oversight and management of auxiliary operations including review and mandated compliance of all vendor contracts.

• Provides oversight of Event Center and outsourced management company

• Manages financial and operational planning strategies of auxiliary services and leads in special project initiatives

• Assists Executive Director on a daily basis and fulfills essential functions in their absence.

• Assists with contract compliance and acts as point-of-contact for agents and vendors.

• Assists with administrative support for all other auxiliary services provided by the university (food service, meal plans, bookstore, beverage and snack)

• Manages auxiliary services departmental budgets and monitors expenditure of funds in budget

• Manages revenue reporting and reconciliation of vendor receipts and payments and reconciles commission payments and preparations of payment documents to respective vendors.

• Serves as main contact and provides administrative support for all services provided by university food services including, but not limited to, meal plans, catering, maintenance, etc.

• Serves as main contact for the university bookstore and provides administrative support for all services provided

• Serves as main contact and provides administrative support for vending services

• Supervises and coordinates all activities and operations of the one card operations and the student identification program

• Periodically verifies and occasionally handles cash to perform cashier function in the absence of Auxiliary Coordinator; preparing a daily reconciliation of receipts for daily deposits as needed

• Provides oversight of auxiliary service merchant IDs as related to PCI DSS Compliance related to Transact Point of Sale (POS) devices on campus

• Provides oversight of inventoried property related to auxiliary services, food service and campus bookstore

MINIMUM REQUIREMENTS:

• Education: Bachelor’s degree in applicable field or equivalent combination of education and experience. Three years of related work experience with a preference of at least two of the years in a university support role.

• Experience / Knowledge / Skills: Ability to read, analyze, and interpret general contracts. The ability to write reports, business correspondence, procedures manuals, to effectively present information, and respond to questions. Ability to utilize computer technology to access and manipulate date/or systems, maintain records, generate reports and communicate with others.

• Ability to: Some travel required. Ability to multitask and work cooperatively with others. Ability to supervise. Ability to work independently once given a project.

• Licensing/Professional Certifications: None

• Physical Requirements: None

• Other Requirements: None

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

Master’s degree in Business and four years higher education experience. Experience in Transact software or similar application.

SUPERVISION OF OTHERS:

Supervises full-time staff and oversees supervision of student workers for the Auxiliary Services department and Lion Card Office.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.