Job Information
Texas A&M University Administrative Coordinator I in United States
Job Title
Administrative Coordinator I
Agency
Texas A&M University Health Science Center
Department
Comprehensive Dentistry
Proposed Minimum Salary
$3,750.00 monthly
Job Location
Dallas, Texas
Job Type
Staff
Job Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are
A part of the Texas A&M University Health Science Center, Texas A&M School of Dentistry (https://dentistry.tamu.edu/) in Dallas was founded in 1905 and is a nationally recognized center for oral health sciences education, research, specialized patient care and continuing dental education. As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want
The School of Dentistry is looking for an Administrative Coordinator II to serve in the Office of the Dean. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.
What you need to know
Proposed Salary: $3,750 monthly
Work Schedule/Location: This is an on-site role with a typical schedule of Monday – Friday 8am to 5pm.
Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.
Required Education and Experience:
Bachelor’s degree or equivalent combination of education and experience .
Two years of related experience in a general office setting.
Required Knowledge, Skills, and Abilities:
Knowledge of word processing, spreadsheet, database, and presentation applications.
Ability to multitask and work cooperatively with others.
Interpersonal and communication skills.
Planning and organization skills.
Essential Duties/Tasks:
Administrative/Academic Support
Submit orders for academic and clinical proposals, liaison with vendors.
Review transactions monthly for administrative core’s reporting.
Assist departmental APO conduct annual inventory report.
Assist program director with recruiting and admissions process.
Assist with maintenance/updates to AEGD graduate student manual and course syllabi.
Assist AEGD graduate students with registration each semester.
Track graduate student and faculty absences.
Provide administrative support such as create and respond to correspondence, provide information regarding all aspects of the AEGD residency program, maintain director’s calendar, and maintain/update AEGD Residency Program calendar and schedule.
Assist Program Director administratively in overseeing the AEGD residents by scheduling and coordinating resident applications and interviews, follow-up on the interview process, track and file resident's leave, presentations, monthly reports and all other necessary documentation for their folders.
Create and update the operational manual for the AEGD clinic.
Maintain and update AEGD employee files.
Attend the educational and administration meetings as assigned and provide the minutes in a timely manner.
Receives, protects and disseminates sensitive and confidential information as necessary to the mission of the program.
Planning and implementing conferences, lunch and learn programs, and social events for the residency program.
Help proctor exams and enter grades.
Schedule regular meetings and generate minutes, as well as special meetings (faculty calibration).
Organize other AEGD activities.
Assist AEGD management in devising and implementing methods for improving the program.
Financial/Records
Monitor residency program budgetary spending and reconciles accounts with end of month reports.
Assist with managing grant account spending.
Verify and research AEGD invoices for accuracy. Processes all AEGD invoices in a timely manner for payment. Communicate with vendor on any inaccurate invoices and track to ensure corrected invoices are received and then process for payment.
Procure all clinical and office supplies and equipment and assist with the surgical and implant inventories.
Responsible for departmental inventory, updates and yearly verification.
Coordinates disposal of equipment with appropriate paperwork.
Prepare travel requests and/or reimbursements for the residency program.
Monitor and audit Axium (clinical software program) for proper documentation, charges and payments.
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.
Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums.
12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays.
Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html) and at least eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month.
Automatic enrollment in the Teacher Retirement System of Texas.
Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/) .
Professional Development: All employees have access to free LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more.
Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee.
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff.The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special.From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here!Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
If you need assistance in applying for this job, please contact (979) 845-5154.
Useful Links:
Benefit Programs (https://www.tamus.edu/business/benefits-administration)
Retirement
Employee Discount Program (https://employees.tamu.edu/benefits/healthy-behaviors/perks.html)
Flexible Spending Accounts
University Holidays (http://www.tamus.edu/business/human-resources/am-system-holidays/)
Legal Statements
New Employee Orientation (https://employees.tamu.edu/orgdev/courses.html#EmployeeOrientations)
Prospective Employees
Safety and Security Notices (https://orec.tamu.edu/clery/annual-security-report/)
Training and Development
USERRA (https://www.dol.gov/agencies/vets/programs/userra)
Nondiscrimination Notice