Job Information
Texas A&M University Administrative Associate V in United States
Job Title
Administrative Associate V
Agency
Texas A&M University Health Science Center
Department
Oral Surgery
Proposed Minimum Salary
$21.00 hourly
Job Location
Dallas, Texas
Job Type
Staff
Job Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are
A part of the Texas A&M University Health Science Center, Texas A&M School of Dentistry (https://dentistry.tamu.edu/) in Dallas was founded in 1905 and is a nationally recognized center for oral health sciences education, research, specialized patient care and continuing dental education. As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want
The School of Dentistry is looking for an Administrative Associate V to serve in the Department of Oral and Maxillofacial Surgery . We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.
What you need to know
Proposed Salary: $21.00 hourly
Work Schedule/Location: This is an on-site role with a typical schedule of Monday – Friday 8am to 5pm.
Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.
Required Education and Experience:
High school diploma or equivalent combination of education and experience.
Five years of experience in a general office setting.
Required Special Knowledge, Skills, and Abilities:
Demonstrate strong interpersonal, written, and verbal communication skills and the ability to apply them to all levels of the organization.
Strong attention to detail, well-organized, and able to manage time efficiently.
Analytical, planning, and problem-solving skills.
Willingness to learn and be coached.
Proficiency with Microsoft 365 applications including Word, Excel, PowerPoint, Forms, and OneDrive.
Ability to collaborate and work cooperatively with others or independently once given a project.
Unquestionable ethics and ability to work with sensitive information and maintain confidentiality.
Rudimentary knowledge of basic financial and accounting principles.
Preferred Qualifications:
Bachelor's degree.
Experience working with medical professionals.
Knowledge of electronic health record software and practice management software.
Five years’ experience at Health Science Center or in a Higher Education setting.Knowledge of software administration.
Detail-oriented, highly motivated individual, with the ability to balance multiple tasks simultaneously.
Able to identify problem areas in need of improvement and implement new administrative systems and procedures to provide a solution.
Essential Duties/Tasks:
Office Administration
Responsible for the coordination of the department's daily administrative operations, including answering phones and composing correspondence; processing and distributing mail; entering invoices and requisitions; account reconciliation, maintaining database information, document retention; ordering and maintaining office supplies, inventory, and assets; and provide a variety of secretarial and administrative support to the D epartment H ead, the Department Administrator, F aculty and to the entire department.
Interface with senior-level university administration and high-level external program affiliates and business partners in a professional manner .
Provide information requiring comprehensive knowledge of university and department policies, procedures, and operations.
Serve as liaison for the Department, faculty, staff, students, alumni, outside entities, and the public.
Assist with recruitment, interviews, orientation, and onboarding of residents, interns, externs, and other departmental staff.
Under general direction using advanced software, research, summarize and analyze information, calculate statistics, and compile data to prepare individual and recurring reports containing specialized or sensitive information.
Maintain confidential department, student, and faculty files.
Other duties as assigned.
Administrative Support
Plan and arrange meetings, conferences, and events, prepare agendas and minutes and create digital and print materials.
Create and review operational documents.
May assist with the creation and management of content for websites and social media.
Cross-train with Department Program Coordinator
Finance/Business Administration
Assist Department Head and Department Administrator with coordinating business affairs and personnel matters; review, evaluate, and resolve problems within the scope of position; and ensure effectiveness and compliance with university policies, procedures, and regulations.
Arrange travel and process all required expense reports and travel documents for the Department.
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.
Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums.
12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays.
Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html) and at least eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month.
Automatic enrollment in the Teacher Retirement System of Texas.
Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/) .
Professional Development: All employees have access to free LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more.
Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee.
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff.The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special.From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here!Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
If you need assistance in applying for this job, please contact (979) 845-5154.
Useful Links:
Benefit Programs (https://www.tamus.edu/business/benefits-administration)
Retirement
Employee Discount Program (https://employees.tamu.edu/benefits/healthy-behaviors/perks.html)
Flexible Spending Accounts
University Holidays (http://www.tamus.edu/business/human-resources/am-system-holidays/)
Legal Statements
New Employee Orientation (https://employees.tamu.edu/orgdev/courses.html#EmployeeOrientations)
Prospective Employees
Safety and Security Notices (https://orec.tamu.edu/clery/annual-security-report/)
Training and Development
USERRA (https://www.dol.gov/agencies/vets/programs/userra)
Nondiscrimination Notice