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MyFlorida ACCOUNTING SERVICES SUPERVISOR II -SES - 72002037 in United States

ACCOUNTING SERVICES SUPERVISOR II -SES - 72002037

Date:Jun 9, 2021

Location: TALLAHASSEE, FL, US, 32399

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The State Personnel System is an E-Verify employer. For more information click on ourE-Verify website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 397004

Agency: Management Services

Working Title: ACCOUNTING SERVICES SUPERVISOR II -SES - 72002037

Position Number: 72002037

Salary: $50,000.00 - $60,000.00

Posting Closing Date: 06/23/2021

Accounting Services Supervisor II - SES

Division of Finance and Administration

State of Florida Department of Management Services

This position is located in Tallahassee, FL

The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing the various business and workforce-related functions of state government. Under the direction of Governor Ron DeSantis and the DMS Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, technology, private prisons, fleet, and federal property assistance programs utilized throughout Florida’s state government. DMS is relied upon to establish, maintain and improve the business processes used by state employees to create a better, not bigger government. DMS facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its mission, “We serve those who serve Florida.” DMS employees embody four pillars on a daily basis: lead by example, serve with excellence, create efficiencies, and challenge the status quo.

Position Responsibilities:

This is a highly independent and responsible accounting mid-management position with supervision and control over the Disbursement Section of the Bureau of Financial Management Services.This position’s responsibilities includes assisting in the development and implementation of departmental accounting policies and procedures in coordination with Management and the Bureau Chief. Position responsibilities include, but are not limited to:

Supervises, trains, coordinates, and participates in the processing of disbursements, pre-audit functions, and other related accounting activities to include to the following: Vendor payments processed in MyFloridaMarketPlace (MFMP); c ontracts and FLAIR payments; e ncumbrances; journal transfers; t ravel reimbursements processed in STMS; PCard payments processed in WORKS; a ll other miscellaneous disbursements; a ccounting correcting entries; y ear-end processes; and vendor schedules.

Assists in development and administration of cost distributions for office supply issues arising from usage for postage, UPS, RPS, print shop cost, administrative fees, utilities, and Centrex & Suncom.

Fixed Capital Outlay (FCO): Supervises the payments and reconciliation of FCO projects. Assists and reviews FCO contracts relative to items allowable for payments for Architect/Engineer and Contractors and any other payment that would be relative to FCO. Assists in reconciling FCO projects to State Accounts and prepares various analyses of FCO.

Serves as one of the Department's representatives and point of initial contact by the Office of Vendor Ombudsman in the Dept. of Financial Services relative to vendor complaints. Obtains information from various sources to provide to DFS to settle contract disputes, questions on interest penalty charges on late payments, and other related matters. Monitors the Department compliance with section 215.422 F.S. (Prompt Payment Law) and advises management of status.

Develops, creates, and maintains policies and procedures for Disbursements' functions.

Coordinates and prepares year-end certified forward process that includes:

  • Setting certified payables, encumbrances, and/or receivables;

  • Monitoring certified forward reports for accuracy;

  • Coordinating with the program areas to ensure funds are reserved; and

  • Providing training to program areas and the disbursement staff.

    ​​​​​​​​​​​​​​Assists in the development and implementation of policies and procedures to maintain internal controls throughout the Department.

    Assists in the preparation of year-end forms required by State Financial Groups.

    Interprets financial data to assist program areas, ensure budget and cost distribution compatibility. This will include object codes, categories, and release analysis.

    Perform other duties as assigned or requested by the Bureau Chief, Deputy Bureau Chief, or management.

    Knowledge, Skills, and Abilities:

  • Knowledge of Financial Accounting Policies and Standards.

  • Ability to manage complex projects and meet deadlines.

  • Proficient user of Microsoft Office Suite with emphasis in Word and Excel.

  • Ability to analyze and interpret data/information and apply appropriate guidelines and regulations.

  • Ability to plan and organize work assignments and delegate as required.

  • Ability to work in a team environment.

  • Ability to establish and maintain effective working relationships.

  • Ability to analyze and interpret data/information.

  • Ability to work independently.

  • Ability to work well under pressure.

  • Ability to communicate effectively both orally and in writing across a broad audience spectrum.

    ​​​​​​​Minimum Qualifications:

  • Three years of supervisory experience;

  • Three years of experience performing accounts payable functions in accordance with section 215.422. F.S.;

  • Three years of FLAIR experience;

  • Three years of experience processing MFMP transactions;

  • Three years of experience processing travel expenditures in accordance with section 112.061, F.S.; and

  • Three years of experience processing PCard transactions.

    ​​​​​​​​​​​​​​Preferred Qualifications:

  • Bachelor's degree in Accounting.

  • Experience with year-end processing.

Special Notes:

DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:

DMS.Ability@dms.myflorida.com

DMS.Veterans@dms.myflorida.com

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Nearest Major Market:Tallahassee

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