Experience Inc. Jobs

Overview

The Integrated Billing and Accounting Analyst will report directly to the Corporate Accounting Manager and will work closely with various departments to ensure accurate and timely billing and accounting processes. This role involves creating invoices, reconciling costs, maintaining accounting records, and supporting both internal and external audits. The position requires flexibility with working hours, including mandatory overtime during peak periods, weekends, and late hours until the implementation of new software is completed.

The Billing Analyst position is a remote role based in Germany, offering a flexible and dynamic work environment. The successful candidate will collaborate with a dedicated team of professionals across various departments, primarily through virtual communication tools. This role requires strong self-management skills and the ability to work independently while maintaining close coordination with the Finance Manager and other team members. The position may involve occasional meetings in different time zones to align with global operations. A reliable internet connection and a quiet, organized workspace are essential to ensure productivity and effective communication.

Responsibilities

1. Billing and Invoicing:o Create invoices with supporting documents, research and reconcile costs for fixed-price and reimbursable billings.o Perform Book Cost to Billed Cost reconciliations for each contract.o Coordinate with personnel from various departments to ensure complete and accurate documentation for billing and subsequent collection.o Monitor and research costs, and request journal entries to ensure costs are accumulated correctly.o Obtain Statements of Completion of Work (SOCOWs) and apply them to monthly billings as needed.o Communicate with customers and personnel from various sites to gain and process accurate billing information.o Assist during audits and ensure all tasks are performed according to company policy.

2. Accounting Responsibilities:o Perform Program level ASC 606 Revenue Recognition analysis and documentation.o Conduct Program Profit & Loss analysis and Month End close duties.o Create projects in ERP and perform monthly account reconciliations using the ERP system.o Maintain Program Level General Ledger vs. Subledger detail.o Create and process journal entries as needed, resolving accounting anomalies/discrepancies.o Support internal and external audits and adhere to company policies and procedures.o Maintain confidentiality of sensitive information and Company Proprietary data.o Participate in other projects and initiatives as assigned.

3. Contract Compliance:o Review contracts and modifications to ensure billing is aligned with contract terms and conditions.o Maintain up-to-date knowledge of industry regulations and ensure compliance in all billing activities.o Collaborate with contract administrators to resolve billing discrepancies and disputes.

4. Documentation and Record-Keeping:o Maintain detailed and organized billing records and documentation.o Ensure all billing records are easily accessible for audits and reviews.o Assist with internal and external audits by providing necessary documentation and explanations.

5. Communication and Collaboration:o Work closely with the finance, accounting, and contract administration teams to ensure cohesive and accurate billing operations.o Communicate effectively with clients to address billing inquiries and resolve issues.o Provide support and training to junior billing staff as needed.

6. General Responsibilities:o Exhibit positive, courteous, and professional behavior with customers, businesses, and co-workers.o Assist co-workers and those in other departments to successfully perform job tasks and functions when necessary.o Follow all safety policies and practices as established by the company and/or regulatory bodies.

Materials & Equipment:

• Computer and Peripherals: Daily use of a computer (desktop or laptop) equipped with accounting and billing software, including necessary peripherals such as a keyboard, mouse, and dual monitors to facilitate multitasking and data analysis.

• Financial Software: Regular use of financial software and accounting systems like Deltek, Costpoint, QuickBooks, and Microsoft Excel for billing, invoicing, and financial reporting.

• Office Software: Utilization of office productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint) for documentation, reporting, and communication purposes.

• Communication Tools: Frequent use of virtual communication tools such as Microsoft Teams, Zoom, and email platforms to collaborate with remote team members and communicate with clients.

• Internet and Network: Reliable high-speed internet connection for accessing cloud-based applications, financial systems, and virtual meeting platforms.

• Documentation Tools: Use of scanners, printers, and digital signature tools for handling and managing contract documents, billing records, and compliance documentation.

• Supervisory Responsibilities: This position does not typically include direct supervisory responsibilities. However, the Billing Analyst may provide guidance and support to junior billing staff or interns as needed, ensuring adherence to established billing procedures and practices.

• Budgetary Responsibilities: The Billing Analyst does not have direct budgetary control but plays a critical role in financial management by ensuring accurate and timely billing, which directly impacts the company’s cash flow and financial health. The Analyst will work closely with the Finance Manager to support budget forecasting and financial planning by providing detailed billing reports and analyses.

Qualifications

Education/Certification:• Bachelor’s Degree: A bachelor’s degree in accounting, Finance, Business Administration, or a related field is required. This foundational education ensures the candidate has a solid understanding of financial principles and practices.• Professional Certifications (Preferred but not required): While not mandatory, certifications such as Certified Management Accountant (CMA) or Certified Government Financial Manager (CGFM) can be advantageous and demonstrate a higher level of expertise and commitment to the field.

2. Experience:• Industry-Specific Experience: A minimum of 3 years of experience in billing or financial analysis, preferably within the V2X industry or a similar technology-driven sector. Experience with US Government contracting is highly desirable.• Contract Compliance: Experience in reviewing and managing contracts to ensure billing aligns with terms and conditions. Familiarity with federal regulations, including the Federal Acquisition Regulation (FAR), is beneficial.• Accounts Receivable Management: Proven experience in monitoring and managing accounts receivable, ensuring timely collection of payments, and resolving discrepancies.

3. Skills & Technology Used:• Financial Software Proficiency: Proficiency in financial software and accounting systems such as Deltek, Costpoint, and QuickBooks is essential for managing billing processes and financial data.• Data Analysis Tools: Advanced Excel skills and experience with data analysis tools to perform financial analyses, identify trends, and prepare reports.• Attention to Detail: Strong attention to detail and accuracy in managing and analyzing billing data, ensuring compliance with contract terms and regulatory guidelines.• Problem-Solving and Analytical Skills: Excellent analytical and problem-solving skills to identify and resolve billing discrepancies and improve billing processes.• Communication Skills: Effective communication skills, both written and verbal, to interact with clients, team members, and other departments. Ability to explain complex billing issues clearly and concisely.• Time Management: Ability to manage multiple tasks simultaneously, prioritize workload, and meet deadlines in a remote work environment.• Collaboration Tools: Familiarity with virtual communication and collaboration tools such as Microsoft Teams, Zoom, and email platforms to coordinate with remote team members and clients.