Experience Inc. Jobs

Description

We are offering contract employment opportunity for an Executive Assistant in the non-profit sector based in Virginia Beach, Virginia. As an Executive Assistant, you will take on a variety of duties, including office coordination, board relations, compliance, human resource management, IT oversight, procurement, and vendor management.

Responsibilities:

• Oversee the functions of Office Coordinator and Front Desk, including the corporate mailing system, office policies, corporate phone system, and vendor management.

• Manage Board Relations, including managing calendar needs and correspondence for Board meetings, preparing agendas, and recording minutes for Board meetings.

• Act as Board Liaison to the City Clerk’s Office and other City Departments, responding to FOIA requests.

• Ensure compliance with the organization's bylaws and FOIA laws at Board meetings.

• Handle Human Resource duties, such as using Human Resource systems, benefits administration, employee recruitment and screening, and employee engagement activities.

• Manage Information Technology consultant and all company equipment.

• Oversee procurement for office supplies, equipment, business cards, stationary, and other consumables.

• Handle invoicing for office and human resource vendors, managing Purchase Orders.

• Ensure compliance with the organization’s procurement policy and vendor management.

• Conduct assigned marketing activities, such as sending emails and updating the website.

• Manage employee recruitment, new permanent staff screening, onboarding, and offboarding.

• Maintain and secure all personnel files and confidential files.

Requirements

• Minimum of 3 years of experience in a similar role, preferably within the non-profit sector

• Proficient in CRM tools, with a proven track record of managing customer relationships effectively

• Advanced level of Excel is a must

• Strong communication skills, both written and verbal, are essential as well as calendar management

• Experience in managing conference calls, ensuring smooth and efficient communication

• Ability to handle correspondence with professionalism and discretion

• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)

• Knowledge of Adobe Acrobat and OneDrive for file management and sharing

• Experience in board reporting and creating board presentations

• Proven ability to accurately record meeting minutes

• Experience in onboarding new employees, ensuring a smooth transition into the organization

• Familiarity with DocuSign for managing electronic agreements and contracts

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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