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Gilead Sciences, Inc. Senior Business Compliance Specialist (M/F/D) – Austria, Switzerland & Nordics in Vienna, Austria

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site (https://www.myworkday.com/gilead/d/inst/13102!CK5mGhIKBggDEMenAhIICgYI1A0QtgI/cacheable-task/2997$2151.htmld#backheader=true) to apply for this job.

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

We empower our leaders to step up, share ideas, listen, learn, and lead. We’re welcoming bright, diverse, and imaginative minds; we’re nurturing them to foster an environment of inclusion and growth where innovation is encouraged. We expect our people leaders to model that environment, and to focus on creating inclusion, developing talent, and enabling teams.

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact. Join Gilead and help create possible, together.

Job Description

In this role, the Sr. Business Compliance Specialist (Sr BCS) ensures complete, accurate and timely reporting in line with applicable transparency laws, regulation and Codes of Practice (Transparency) together with the Austrian, Swiss and Nordics teams. In addition, Sr BCS performs Business Compliance (BC) Monitoring and develops respective compliance reports for these affiliates. Sr BCS develops and provides trainings to local staff in area of Transparency and BC Monitoring. Additional tasks in area of BC may be assigned by the manager.

This position is fulltime, based in Austria (Vienna) and reports to Austrian Country Counsel with a dotted line to the Country Counsels Switzerland and Nordics. Sr. BCS is a member of the Global BC Specialists and BC Managers network. Due to multinational responsibilities and tasks, this role requires international travel.

Responsibilities in Transparency

Sr BCS ensures complete, accurate and timely collection and reporting of transfers of value (ToV) data, including:

  • Manage data flow from data sources to end reporting engine for ToVs, including taking corrective actions and remediation of ToV data to ensure that correct, complete and accurate data flow into the Global Transparency system (PwC).

  • Conduct GTF checks, follow up and submission related to ToVs to HCPs and HCOs made by third parties.

  • Performance of local pre-disclosure process (if applicable) including managing and resolving any issues raised by HCPs / HCOs / Patient Organizations on pre-disclosed or disclosed ToVs.

  • review and maintain robust customer master data in source systems – Oracle EBS/SAP and G360 to ensure compliance with Gilead’s transparency requirements.

  • BC Approver in respective system for new EFPIA reportable spends (HCPs/HCOs) set-ups.

  • Submission of the Transparency reports to local authorities or industry associations, as applicable, and publication on the Gilead website.

  • Review of suppliers (e.g. corrections concerning HCPs, HCOs and patient organisations).

  • Respective communication with internal clients and external stakeholders.

  • Training of new hires and refresher trainings.

Responsibilities in BC Monitoring

  • Performs BC Monitoring and follow-up actions (including selection of samples, review of sample activities and materials, remediation actions, etc.)

  • Produces internal and (if required) external compliance reports and respective submission into internal system (LogicGate) and if required also externally.

  • Liaises with relevant business function leads to ensure data is sufficient to provide accurate and compliant reports.

  • Present any monitoring findings/assessment to the local compliance committee (BCC).

Additional Responsibilities

Manager may assign additional tasks in the area of BC, e.g. support in development of work practices, approval processes and systems (Veeva Event Management, PromoMats), support in BC audits, BC trainings other than in Transparency and Monitoring, contribution to (inter)national projects, support of internal committees (Business Compliance Committee, Project Review Committee, Grant Review Committee), support initiatives to remove barriers to speed in execution and/or drive operational excellence, and more.

Knowledge, Experience and Skills

  • Experience in data management, data systems and data reconciliations, preferably in the life science/pharmaceutical industry sector

  • Experience in working with business compliance and/or compliance monitoring, preferably in the life science/pharmaceutical sector

  • Good analytical skills with an ability to pro-actively anticipate/spot areas of risk and initiate efforts to address them.

  • Good written and verbal communication skills in English and German

  • Advanced use of MS-Office with emphasis in MS-Excel

  • Experience in pharmaceutical industry activities and compliance regulations

  • Knowledge of Austrian, Swiss and Nordics and/or EFPIA Transparency Codes preferred

Behaviours

  • Client service orientation

  • Strong work ethics and resilient profile with the ability to deliver in a fast-paced environment

  • Ability to engage and manage multiple stakeholders to achieve the objective

  • Build strong interpersonal relationships with peers and stakeholders

  • Organized with systematic approach to prioritization

  • Process orientated to achieve the business objective

  • Self-starter who can work with little supervision in a multi-jurisdictional setting

  • Logical, accurate and analytically competent

  • Curious with learning agility

Gilead Core Values

  • Integrity (doing what’s right),

  • Teamwork (working Together),

  • Excellence (being your best)

  • Inclusion (encouraging diversity)

  • Accountability (taking personal responsibility)

The minimum salary for this position is EUR 73,000, with a flexibility for higher salary based on qualification and experience.

Equal Employment Opportunity (EEO)

It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law, all employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site (https://www.myworkday.com/gilead/d/inst/13102!CK5mGhIKBggDEMenAhIICgYI1A0QtgI/cacheable-task/2997$2151.htmld#backheader=true) to apply for this job.

Gilead Sciences, Inc. is a biopharmaceutical company that has pursued and achieved breakthroughs in medicine for more than three decades, with the goal of creating a healthier world for all people. The company is committed to advancing innovative medicines to prevent and treat life-threatening diseases, including HIV, viral hepatitis and cancer. Gilead operates in more than 35 countries worldwide, with headquarters in Foster City, California.

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