Experience Inc. Jobs

Description

PeaceHealth is seeking a Limited Duration Foundation Gala & Auction Assistant in Bellingham, Washington.

This limited duration role is anticipated to last 9 months and is 30 hours a week. The salary range for this job opening at PeaceHealth is $25.49 – $38.18. The hiring rate is dependent upon several factors, including but not limited to education, training, work experience, terms of any applicable collective bargaining agreement, seniority, etc.

The Foundation Gala & Auction Assistant provides essential administrative support for the annual Whatcom Hospice Foundation Auction & Gala. This role is crucial in supporting the committee's vision to plan and execute a meaningful, enjoyable, and highest ROI fundraising event. This position works collaboratively with the volunteer committee, cochairs, WHF Executive Director and Office of Development. The tasks vary in format, complexity, and volume throughout the year.

What you will enjoy:

• Supports the Gala committee in many aspects of the administrative functions of the gala including data entry, auction item receiving and processing, tracking gift certificates and raffle tickets, report generation, website support, and post event support auditing and reconciliation. Supports regular meetings with Gala committee by reserving spaces, tracking attendance, sending reminders and debriefs, generate agendas, prepare, print and distribute requested collateral.

• Data management: in collaboration with the office of development, provides support in tracking sponsorships, guest information, payment information, entrée choices, bidder numbers and payments, reconcile and update lists to support the Gala committee’s needs.

• Accounting: in partnership with the office of development, processes and reconciles all transactions through the Greater Giving platform, tracks unique payment preferences, supports ticket sales and tracks board member donations.

• Coordinate with vendors: communicates timeline, sign contracts, processes payments. Liaises with the photographer, funds a need videographer, auctioneer, Emcee, Auction Scribe, Auction Liaison, Audio and Visual, and computer hardware.

• Day of the event: acts as main point of contact in partnership with Gala Volunteer Coordinator. Communicates with guests about auction items and catalog. Generates silent and live auction poster boards. Coordinates Food and Beverage, program cues, troubleshooting at registration/data entry.

• Provides post event support including thank you’s to guests, reconciling the revenue and budget, processing thank you letters, receipts and gift certificates for both cash and in-kind gifts. Orders, coordinates and distributes supplies.

• Performs other duties as assigned.

What you will bring:

• Minimum of 3 years experience of auction, event, and/or administrative support.

• Greater Giving experience preferred.

• Microsoft Office applications (excel, word, outlook, powerpoint, teams).

• Demonstrated capacity for all tasks in job description above.

• Proven record of self-motivation, problem solving, and executing tasks in a timely manner.

• Demonstrated strong written and oral communication skills.

• Interpersonal skills to work effectively with hospital staff, physicians and other medical professionals, donors, volunteers, vendors, and the public.

• Graphic design – Canva, PDF Kofax, Publisher preferred.

• Social media platforms (youtube, facebook, Instagram) preferred.

Working Conditions:

• Consistently operates computer and other office equipment.

• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

• Sedentary work.

• Predominantly operates in an office environment.

• Some time spent on site in medical/hospital setting.

• Ability to communicate and exchange accurate information.

• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

PeaceHealth is committed to the overall wellbeing of our caregivers: physical, emotional, financial, social, and spiritual. We offer caregivers a competitive and comprehensive total rewards package. Some of the many benefits included in this package are full medical/dental/vision coverage; 403b retirement plan employer base and matching contributions; paid time off; employer-paid life and disability insurance with additional buyup coverage options; tuition and continuing education reimbursement; wellness benefits, and expanded EAP and mental health program.

See how PeaceHealth is committed to Inclusivity, Respect for Diversity and Cultural Humility (https://www.thecaregiver.org/wp-content/uploads/2017/05/PeaceHealth-Statement-of-Commitment-to-Diversity-and-Inclusion-vFINAL.pdf) .

For full consideration of your skills and abilities, please attach a current resume with your application. EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.

REQNUMBER: 107578