Experience Inc. Jobs

Job Summary:

The Payroll/Benefits Specialist aids with & facilitates the payroll processes for all locations. This role administers employee health & welfare plans, acts as a liaison between employees & insurance providers. This position resolves benefits-related problems. The Payroll/Benefits Specialist ensures benefit plans adhere to federal/state regulations. Duties/Responsibilities: PAYROLL

• Bi-WEEKLY- for 185 employees in Seven Southeastern states. Enters, maintains, and/or processes information in the payroll system; information may include employees' hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave, holidays, deductions, withholding, & other information.

• Ensures proper processing of payroll deductions for taxes, benefits, & other deductions.

• Prepare payroll general ledger entry from ADP export & submit in AX

• Prepare monthly payroll accrual & submit in AX

• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.

• Export, prepare and audit quarterly PTO report for distribution to managers

• Export, prepare and audit year-end reporting

• Audit, prepare & manage distribution of 1095-C and W2 documents

• Prepare & submit quarterly Multiple Worksite Reports (BLS)

• Prepare & submit periodic US Census data

• Process 401k pre-tax contributions, Roth post tax contributions, accurately and timely to our 401k provider to avoid Department of Labor (DOL) violations.

• Process Pre-tax health Savings Account (HSA) contributions.

• Work with HRIS system to set up eligibility feeds and contribution feeds from payroll to benefit providers.

Benefits & HR

• Assists with the administration of health and welfare plans, including enrollments, changes, & terminations.

• Processes required documents through payroll & insurance providers to ensure accurate record-keeping and proper deductions.

• Performs customer service functions by answering employee requests/questions.

• Assists with pre-employment requirements including pre-employment background checks, MVR, & drug screens, etc.

• Reconciles multiple benefits invoices/statements each month. (AP experience helpful not required)

• Conducts audits of payroll, benefits, or other HR programs & recommends corrective action.

• Complete new hire & exiting employee checklists.

• Answers phones & routes calls, handles other administrative duties.

• Conduct new hire requirements including orientations, new hire packets, new employee files, etc. Processes Terminations as needed.

• Assists with annual open enrollment for benefits, including setup of new insurance vendor feeds with ADP & monthly billing process.

Benefits & HR-Continued

• Become familiar with ADP HR Expert Payroll & HRIS system nuances for entering employee data to pull reports. This role will work in this confidential HRIS system daily.

• Report Auto/Workers Compensation Claims immediately, oversee the coordination of the entire claim. Manage all tasks related to accidents including prompt removal of vehicles from any fee-charging sites, scheduling of repairs, coordination of rental cars, prompt scheduling of required medical treatment for work-related injuries, maintain frequent contact with any injured employee to ensure they are receiving the required treatment.

• Quarterly: track OSHA data & annually file OSHA 300A report.

• File annual EEOC report

• Handle Certificate of Insurance (COI) requests

• Process Unemployment Claims, Research & protest invalid claims.

HRIS System & Microsoft Dynamics AX ERP System

• Enters maintains, and/or processes information in the ERP & HRIS (ADP Workforce Now) system; information may include employees' hourly rates, salaries, or paid leave & holidays, deductions & withholding, address changes, etc.

• Creates & Pull reports from the HRIS system regularly. Benefit Census-related data for annual open enrollment, Compensation data, Turnover reports, benefit enrollment data, PTO data, etc.

Education and Experience:

• High School Diploma Required. Associate degree in Business/Human resources or related field and/or equivalent experience.

• Three-Five years of experience in Hands ON Payroll Processing

• Employee Benefit Plan Administration/HR principles, payroll reporting, including payroll related tax filings, & administrative HR functions experience a must.

• Three Years MINIMUM hands-on experience in full payroll processing Required.

• Certified Payroll Professional (CPP) Certification preferred.

Required Skills/Abilities & Personal Attributes:

• Excellent verbal/written communication skills.

• Strong organizational skills.

• Working understanding of basic human resource principles, practices, & procedures.

• Demonstrate proven time management skills with a proven ability to meet deadlines.

• Proficient with or the ability to quickly learn HRIS & Microsoft Dynamix AX ERP software.

• Ability to function well in a high-paced environment.

Required Skills/Abilities & Personal Attributes Continued

• High level of proficiency in Excel.

• Minimum Typing Speed of 55 WPM

• Demonstrates a Natural Curiosity to research & problem solve to determine how to address issues, provide improvements to processes.

• Exhibit & display a willingness to do more than follow directions, take initiative.

• Able & willing to read, follow, & complete detailed HR Process checklists to ensure all steps are completed.

• Takes pride in learning how to do things correctly, open to input, and demonstrates a desire to improve processes without shortcuts.

• Understanding of the importance of maintaining confidential data.

Physical Requirements:

• Prolonged periods of sitting at a desk & working on a computer.

• Ability to walk frequently throughout the day.

• Must be able to lift to ten pounds at times.

Pay Details: $60,000.00 to $75,000.00 per year

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.