Job Information
Mackay Sposito Project Coordinator in Vancouver, Washington
We are seeking a Project Coordinator to join our Public Works and Transportation team. The Project Coordinator will play a key role in supporting multiple Project Managers (PMs) by coordinating project activities, managing project documentation, and ensuring efficient communication among project teams. The ideal candidate will be detail-oriented, highly organized, customer service driven, and capable of multitasking in a fast-paced environment.
We offer a comfortable and collaborative work environment with flexible work arrangement options available. We’re serious about our work – but we’re serious about fun, too. If that sounds good to you, let’s talk. Because life is too short to dread Mondays.
Why join the MacKay Sposito team?
A people-first culture - We are dedicated to our employees and their families. We want to do what’s best for them, and their well-being helps drive our business decisions.
Excellent reputation - Through our 50-year history, MacKay Sposito has built and maintained an excellent reputation in our community, and with our clients and business partners. You’ll be joining a team with a strong foundation and reputation that you can be proud to be part of.
We give back to the community - MacKay Sposito and our employees believe in giving back to the communities we serve. As a firm, we supported a host of local organizations focusing on our community pillars of veterans and youth. Our team members volunteered as commissioners, committee and board members, youth coaches, and a host of other volunteer positions and initiatives.
We intend to fill this position with a candidate who brings with them a critical and related set of skills, knowledge, and experiences. All are encouraged to apply, even those who believe they do not meet every single one of the qualifications. Simply put, we are interested in finding the best candidate for the job.
Key Responsibilities:
Project Delivery: Learn MacKay Sposito’s project management systems and standards. Partner with project managers to ensure that all projects meet internal performance requirements in areas of documentation, communication, and quality control.
Project Setup and Closeout: Assist project managers create draft contact lists, coordinate internal quality reviews and approvals of Project Management Plans.
General Project Support: Assist project analysts and project managers with daily project needs as assigned, including the tracking of project progress, preparation of status reports, and assisting project managers with communicating updates to stakeholders.
Bring a support and continuous improvement mindset to proactively identify opportunities to increase project management support and improve team operating procedures to increase efficiency and effective communication.
Assist in managing necessary communications to clients, staff, and subconsultants with necessary project information.
Assist in the preparation and tracking of project proposals, scopes, schedules and budgets
Maintain and update project documentation, including contracts, permits, submittals, RFIs, and change orders.
Organize and participate in project meetings, prepare agendas, and take meeting minutes.
Support the preparation of project billing and invoicing.
Provide additional administrative support to Project Managers and project teams such as calendar management, project reporting and email correspondence.
Qualifications:
Bachelor’s degree in Business Administration or equivalent experience preferred but not required.
Minimum of 4 years of experience in project coordination or a similar role, preferably within the civil engineering or construction industry.
Strong organizational and time-management skills with the ability to prioritize tasks.
Excellent verbal and written communication skills.
Proficiency in project management software (e.g., Microsoft Project, Procore) and Google Office Suite (Docs, Sheets, ETC).
Must be proactive, self-motivated, able to multi-task, prioritize, work both independently and in a team environment, and under deadline pressures.
The ability to interface effectively and professionally with clients, consultants and the community at large.
What You’ll Gain From Working Here:
Employees of MacKay Sposito are united by our drive for excellence, our passion for innovation, and the responsibility we take for our clients’ success. We also like to sprinkle in a bit of fun. This combination makes MacKay Sposito an enjoyable and rewarding place to work.
Our Values:
At MacKay Sposito, we’re serious about our work, but we don’t take ourselves too seriously. We have a unique and diverse mix of employees who enjoy each other’s company. In addition to having first-rate technical skills, we search out people who are friendly, honest and dedicated to their work. We know work isn't only about who you work for, it is also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate to make great things possible.
We believe firmly in the principle of constructive candor – always telling the client everything they need to know to make fully informed decisions. By creating a positive, committed and supportive environment, we’re able to challenge our people to be the best that they can be, and to celebrate every success.
About MacKay Sposito:
With a diversified portfolio of business segments including civil engineering, landscape architecture, land surveying, construction management, environmental services, and entitlement and planning services, coupled with our strategic mix of public and private clients, we feel well positioned for stability and growth.
MacKay Sposito is all about building lasting relationships and strong communities, whether connecting public and private sectors, helping our clients put together a complex mixed-use masterplan development, getting power to a remote rural outpost, or improving a city’s facilities. At our core, we’re committed to honesty, dedication and relationships. These pillars make up the foundation of how we treat our people, and ultimately our clients,
We encourage you to ask around about us. Do some digging. We’re confident that you’ll want to learn more. And we look forward to talking with you about a future with MacKay Sposito.
Please note that the salary information shown below is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as various market and business considerations.
The wage range for this position is $30.00 - $40.00 per hour.
Full time employees receive a well rounded benefit package including access to our company sponsored Medical, Dental, Vision, FSA, and Supplemental Life Insurance plans. Company paid Life Insurance, Short Term Disability, and Long Term Disability coverage. Employees are eligible to participate in our company 401k plan with up to a 4% match Additionally, employees also receive paid vacation time, paid sick time, and 11 paid holidays. MacKay Sposito pays for expenses associated with licensure as well as annual profit sharing bonuses.
We understand that life happens so we work to offer flexibility in the workplace. Our team members can choose to work up to two days per week from their home office.
Employment requires passing a pre-employment background check and drug screen.
As a federal Contractor we participate in E-Verify and are proud to be an Equal Employment Opportunity/Affirmative Action Employer.
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