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Actalent is currently seeking a qualified Administrative Technician for a position with Bonneville Power in Vancouver, WA.

This Administrative Technician position will provide confidential and professional administrative / clerical support to the Construction & Maintenance Services (TFH) organization within Transmission Field Services (TF) at Bonneville Power Administration (BPA). This position utilizes specific guidelines, references, and systems to perform recurring office procedures, including assisting with travel arrangements, time keeping, and a variety of other data entry tasks (inventory, vehicle mileage, utility bills, etc.,). The ideal candidate for this position will be self –motivated and –directed, has advanced keyboarding skills, and the ability to manage shifting priorities and tight deadlines.

RESPONSIBILITES INCLUDE:

• Performs data entry using multiple computer applications, including Microsoft Office, Asset Suite, PeopleSoft, Concur (Government travel service), Microsoft SharePoint, etc. May enter inventory management data, vehicle mileage, training, travel, pen base program, utility bills, etc.

• Assists managers and staff with Time & Attendance per established procedures.

• Obtains time and labor information from appropriate system. Reviews time sheets for contract workers in Fieldglass.

• Verifies or reviews group/organization timekeeping is accurate and follows BPA’s established guidelines, policies, and negotiated bargaining agreements (such as Columbia Power Trade Council (CPTC) for hourly workers). Where required, inputs time and labor information into appropriate system.

• Makes travel arrangements and accommodations for Construction personnel on an occasional basis, following established policy and process, which may include:

• Prepares travel authorization and arrangements for management and staff travel using online systems such as Concur (BPA travel software), etc.

• Prepares travel vouchers following established process using online system, entering data from staff daily work reports and other communication.

• Answers telephone calls and responds to routine telephone requests that have standard answers; refers calls and visitors to appropriate management or staff. As requested, controls mail to assure timely staff response and sends form letters. Sorts and distributes incoming mail; prepares outgoing mail, including bulk mailing packages.

• As requested, maintains calendars, makes appointments, and arranges for meeting rooms.

• Establishes and maintains office files, TFH print room, and provides clerical support, maintaining catalogs and posting (filing) changes to manuals.

• Marks documents and maintains filing system(s), files, emails, and records in accordance with compliance requirements. Shares and disperses documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Marks and maintains all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validates official records are accurately maintained for auditing purposes. As requested, assists Construction Office staff in the routine use of software applications, i.e., Microsoft Office applications, etc.

• Supports TFH objectives to provide documentation for field personnel, including the Foreman’s Guide, New Employee Orientation, and Annual Meeting materials, as requested by the BPA manager.

• May coordinate or assist with organizational and agency events such as: presentations, retirements, project or employee recognition celebrations, and CFC events.*

Qualifications

• High School Diploma or GED is required.

• 3 years of related administrative/customer service experience is required.

• Advanced keyboarding/typing skills and experience.

• Experience and skill in using Microsoft Office Suite of products, and skill in operating common office equipment.

Pay and Benefits

The pay range for this position is $23.00 - $24.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Vancouver,WA.

Application Deadline

This position will be accepting applications until Dec 19, 2024.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.