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Touro College Grants Development Coordinator in Vallejo, California

The Office of Sponsored Programs (OSP) supports the university community with pre-award research concept/proposal development assistance as well as grants management. The Grants Development Coordinator position reports to the Director Sponsored Programs, but functions in a largely independent manner on a day-to-day basis to lead/manage pre-award activities and actions in Basic Sciences, Education, Public Services, and Clinical Trials consistent with strategic priorities set by the Provost and the Director of the Office of Sponsored Programs (OSP).

This position reports to the Director, Office Sponsored Programs and will be responsible for pre-award activities at Touro University California. This position will provide positive relationships with TU investigators and researchers, and identify exciting funding opportunities on their behalf, cultivate effective grants submission strategies that lead to successful awards, partner with faculty and research teams to identify unique funding sources, coordinate grant development for complex research applications and engage in proposal development activities, interpret and explain funding agency and institutional requirements, and provide review and editing assistance, as well as training and outreach to the University community.

  • Increase grant and contract proposal competitiveness from concept through submission to a sponsor with a focus on researchers at the individual level.

  • Identifies funding opportunities, liaises with federal (and other) sponsors, and assists faculty with proposal development.

  • Pre-award cycle of sponsored program administration including identification of funding sources, budgeting and proposal preparation, proposal submission, direct communication with Principal Investigator, sub awards, sponsor, and departmental support, on proposal-related issues and contract negotiations, with occasional need to engage on post-award issues.

  • Assemble and submit proposals to extramural sponsors; intake and advise PI’s; assemble all components of proposal including budget, narrative, and all ancillary forms, including those of any subawards.

  • Keep all tasks on schedule to successfully route proposal through SmartGrants before sponsor’s deadline. When applicable, prepare all materials in sponsor’s online systems.

  • Serve as primary contact to PI, Admin staff, subaward PI’s, and sponsors.

  • Reviews, interprets and applies sponsor regulations and guidelines for electronic submissions.

  • On a regular scheduled basis, advise and consult with faculty, department chairs, and administrative offices to ensure compliance on budgetary and other preaward-related concerns. This can take the form of office visits or presentations.

  • Develops and disseminates reports on pre-award activities.

  • Provide constructive feedback to the Director and other team members on operational efficiency of the unit; share knowledge, suggest change.

  • Keep current with emerging trends in research interests, changes in external policy, regulatory actions, new submission systems, and other factors that touch upon pre-award services. This includes participating in scheduled training opportunities.

  • Serves on institutional committees and participate in institution-wide special projects.

  • Other duties as assigned.

· An authority on pre-award grant submission process

· Graduation from an accredited college with a Bachelor’s degree, Master’s degree preferred

· At least 3 years’ experience in a research administration office, preferably in basic and translational research.

· Strong computer and online database skills

· Experience in preparing detailed budgets, expense reports and financial projections

· Experience with the development/submission of research grants, and with reading and interpreting funding opportunities

· Competency using a variety of computer software and internet search engine tools

· An effective communicator, capable of resolving how best to reach different audiences and executing communications based on that understanding

· Ability to handle sensitive and confidential matters with discretion and tact

· Ability to work under tight deadlines

CORE COMPETENCIES: identify the behavior an employee is expected to demonstrate.

  • Strict attention to details

  • Seen as the “go-to” person and easily gain the trust and respect of your client group

  • Self-motivated, willing to take action with demonstrated ability to establish relationships, prioritize and multi-task on parallel projects

  • Strong decision making skills; ability to independently analyze and resolve complex problems via examination of established protocols

  • Strong independent judgment, problem solving, time management and analytical skills as well as self-directed work capabilities.

  • Excellent interpersonal communication and customer service skills

  • Ability to produce accurate and timely work products

  • Outstanding organizational skills

  • Ability to work under pressure and to track and maintain timelines for grant development and submission, grant progress reports and grant funding utilization

  • Ability to learn new skills, synthesize and apply knowledge from diverse disciplines

  • High level computer skills to include expertise in Microsoft Office products, particularly Excel (and Word), use of electronic forms, knowledge of database searches.

  • Ability to maintain confidentiality and exercise appropriate discretion with information

  • Ability to manage competing priorities and hard deadlines effectively.

  • Demonstrated ability to maintain confidentiality

  • Excellent interpersonal communication and customer service skills


Prefer 5 years demonstrated experience with development and submission of extramural proposal for grants and contracts in a university environment; Certified Research Administrator Certification preferred.

Working knowledge of federal regulations regarding fiscal management of federal funds such as OMB Circulars and Federal Acquisition Regulations.

Experience with electronic research systems such as Grants.gov/Workspace, NSF Fastlane/Research.gov, NIH Commons/ASSIST, etc.

Experience with University-specific systems such as SmartGrant or equivalent.

Requisition ID: 2020-6715

Schedule Shift: Day

Hours Per Week: 38

Travel: None

External Company URL: http://www.tu.edu/

Street: 1310 Club Drive