Job Information
Suny Polytechnic Institute Office Assistant 1 (Stores/Mail) I NY HELPS in Utica, New York
Location: Utica, NY Category: Classified Posted On: Tue Apr 16 2024 Job Description:
As an Office Assistant 1 (Stores/Mail), you would spend most of your work time performing general office support and clerical duties, related to mail receipt, mail distribution, storage, and stores keeping. You may be required to routinely lift and/or carry heavy items and to routinely reach, bend, stand, and walk for long periods of time.
Perform activities related to mail receipt, mail processing/distribution, and package processing/distribution. Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials, or stores. Process outgoing mail by inserting letters into envelops, sealing envelopes, and applying correct postage. Deliver outgoing mail and packages to local post office/processing centers.
Sort and log incoming packages and compare with records (purchase orders) to verify accuracy of incoming shipments. Prepare delivery manifests using manual means or computerized systems to allow for packages to be hand delivered and obtain signatures manually collected. Inspect shipments for damages, reject damaged items, and notify shipping company, supervisor and/or business office of damages found. Staff package room and distribute student packages, as necessary.
Other reasonable duties as assigned.
Salary: $35,177
Benefits: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/CSEAbenefitsummaryJan-2024.pdf
Job Requirements:
Reporting Relationships:
This position will report directly to an Administrative Assistant 1.
During the routine performance of duties, the Office Assistant 1 (Stores and Mail) will encounter staff, students, faculty, administrators, and vendors. It is vital the Office Assistant 1 (Stores and Mail) will be courteous and helpful at all times.
This is an essential personnel position for the maintenance and operation for the campus during an emergency situation.
Preferred Requirements:
Must be physically able to perform the tasks of the position and be able to understand and carry out written or oral instructions. Must have ability to lift up to 40-pound packages safely and efficiently, stand for the majority of the shift, and have strong customer service skills. Applicant must possess a valid NYS driver's license.
Applicants must address in their applications their abilities to work with a culturally diverse population. This position is contingent on the satisfactory completion of a background check; this position may require annual checks.
Experience with operating a forklift, pallet jack, or other related equipment is preferred.
Additional Information:
Closing date for receipt of applications: until position is filled
SUNY Polytechnic Institute offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance.
As an Equal Opportunity / Affirmative Action employer, SUNY Polytechnic Institute will not discriminate in its employment practices due to an applicant's race, creed, religion, color, citizenship, national origin, sex, age, sexual orientation, predisposing genetic characteristics, gender identification or expression, genetic information, familial status, marital status, pregnancy, status as a domestic violence victim, criminal conviction, disability, military status, disabled veteran, recently separated veteran, Armed Forces Service Medal veteran, active duty or wartime campaign badge veteran, or other characteristic as protected by law.. Please feel free to review your equal employment opportunities protections and laws pertaining to these protections at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and disclosures regarding the College's current campus security policies. The SUNY Polytechnic Institute Annual Security Report is available in portable document format [PDF] by clicking this link:
https://sunypoly.edu/sites/default/files/CleryReport2022-Albany.pdf
or at: https://sunypoly.edu/sites/default/files/CleryReport2022-Utica.pdf
Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the Title IX Coordinator TitleIX@sunypoly.edu at SUNY Polytechnic Institute. Inquiries may also be directed to the United States Department of Education's Office for Civil Rights, 32 Old Slip 26th Floor, New York, NY 10005-2500; Tel. (646) 428-3800; Email OCR.NewYork@ed.gov.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.