Bonadio & Co. LLP Administrative Assistant - Part-Time in Utica, New York
Administrative Assistant - Part-Time
\# of Openings
If you thrive in an environment of constant change and enjoys a variety of tasks, this job might be exactly what you're looking for! We are in need of a part-time Administrative Assistant for our Utica location to work Monday through Friday, 30 hours per week during our normal office hours which are 8:00am - 5:00pm Monday through Friday. This role requires someone that can keep busy with a strong command of MS Office Suite, a strong attention to detail, an ability to work in a high-paced changing environment, effective communication, and a friendly and professional personality. This position will include, and may not be limited to, correspondence, client tax processing, scheduling meeting arrangements, processing travel reimbursements, and other related tasks as needed.
Provide assistance as needed to the Office Managing Partner
Assist in the preparation, proofreading, editing, and processing of documents including, but not limited to, correspondence, financial statements, client related correspondence, etc. in order to produce error-free work
Ability to professionally and effectively handle communications with internal personnel as well as external clients - both via phone or in person; taking detailed messages as needed
Organize, update, and assist with calendar for assigned partner(s)
Coordinate logistics for meetings and conference calls and communicate details accordingly
Process client tax returns and mailings as necessary
Enter, transcribe, record, store, and/or maintain information in written or electronic form
Develop and maintain the technology skills required to function at peak efficiency
Ability to cross-train and learn others' administrative responsibilities to provide backup assistance as needed
Sort incoming mail as necessary
Assist in all other administrative areas as needed
Adhere to the highest degree of professional standards and strict client/firm confidentiality
3+ years of relevant experience
Associate Degree or HS diploma with equivalent work experience
Knowledge of typical office methods and procedures, filing, telephone techniques, scanning, and office equipment, as well as business English usage, spelling, grammar, and punctuation
Proficiency in Microsoft Word, Excel, Outlook and PowerPoint
Ability to quickly learn new software and/or tasks
Ability to work alone or as part of a team
Superior level of accuracy in work and attention to detail
Strong customer service skills are essential
Strong verbal and interpersonal skills
Excellent time management skills, including planning and prioritizing
Ability to multi-task, take direction, but also work independently
Hours of Operation
Our office hours are 8:00 a.m. to 5:00 p.m.
Our summer hours are 8:00 a.m. to 5:00 p.m. Monday through Thursday, and 8:00 a.m. to noon on Friday.
The ability to work additional hours during busy season is critical, but the rest of the year, flexibility is key.
At The Bonadio Group, we believe that an inclusive work environment allows all of our people to achieve their greatest potential and the greatest results for our clients and communities. Bonadio is committed to the principle of equal treatment and opportunity for all people. The Firm is committed to fostering and managing diversity in the workplace as an integral part of its practice and service to clients. The Firm values the rich variety of perspectives and experiences offered by those of different backgrounds. This diversity strengthens our institution and enables it to better respond to our clients' needs in an increasingly global profession.
In the fast-changing accounting industry, The Bonadio Group is always on the cutting edge of growth and innovation. With our great mentoring and training programs, you'll have the ability to tackle more interesting work. You'll be working with great people and great clients where you can truly make a difference. Apply on-line, get on board, and grow with us. You'll be glad you did!