Job Information
Mohawk Valley Health System Administrative Assistant - Family Medicine - Full Time - Days in UTICA, New York
Administrative Assistant - Family Medicine - Full Time - Days
Department: RESIDENCY - FAMILY MEDICINE
Job Summary
Under the general supervision of the Manager/Department Head or designee, the Administrative Assistant I performs diversified and complex administrative duties.
Core Job Responsibilities
Schedule or arrange for conferences, meetings, interviews, appointments, retreats, events, or similar activities
Prepare and/or update correspondence, memoranda, agendas, handouts, website updates, and reports, etc.
Type, edit, and proofread material
Perform data entry and generate reports
Audit data entry. Ensure accurate data entry of staff related data and regulatory requirements
Submit voucher forms with appropriate receipts and information for reimbursement
Process and track documents such as invoices, payments and requisitions. Follow up on payments. Reallocate purchases when necessary
Answer phones and screen calls. Take messages and relay information within scope of authority
Respond to routine questions and answer routine correspondence
Greet visitors; ascertains their need and provide information
Maintain calendar(s)
Review, sort, distribute, and file a variety of material. Identify priority items and route accordingly
Order and maintain office and other department supplies
Open, review, distribute incoming mail. Identify priority mail and route accordingly Answer e-mails and respond to routine correspondence
Perform other duties as required.
Education/Experience Requirements
REQUIRED:
HS Diploma or equivalent
3-5 years of related experience
Proficient in Microsoft Office products and software
PREFERRED:
- Specialized secretarial training
Licensure/Certification Requirements
Disclaimer
Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, age, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability.
Successful candidates might be required to undergo a background verification with an external vendor.
Job Details
Req Id 91484
Department RESIDENCY - FAMILY MEDICINE
Shift Days
Shift Hours Worked 8.50
FTE 1
Work Schedule
Employee Status A1 - Full-Time
Union Non-Union
Pay Range $17.00-$25.00 Hourly