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The Arc Erie County NY Administrative Assistant in USA ● Williamsville, New York

Administrative Assistant

Buffalo, NY, USA ● Cheektowaga, NY, USA ● Clarence, NY, USA ● Depew, NY, USA ● Lancaster, NY, USA ● Williamsville, NY 14221, USA

Req #2153

Tuesday, July 27, 2021

The Arc Erie County New York has been supporting children and adults with disabilities, and their families in achieving their desired quality of life by creating opportunities through comprehensive services for over 65 years.

Position Summary: The Administrative Assistant is responsible for administrative support work in the areas of typing, data entry, maintenance of a variety of databases, dissemination of information, preparation of reports, receptionist duties including answering phones and directing visitors, and other duties as assigned.

Job Duties and Responsibilities:

  • Types and develops correspondence, memos, reports and other related materials.

  • Data entry and database maintenance of various program requirements including program payrolls, property and liability claims, incident reporting, and various related invoices/bills.

  • May handle reconciliation of departmental petty cash receipts and distribution.

  • Distributes all incoming U.S. Postal Service mail utilizing various lists to ensure proper distribution. Accepts all appropriate incoming packages and notifies receiver of same.

  • Prepares the outgoing U.S. Postal Service mail by placing the correct amount of postage on the item and by placing stamps on the return envelopes. Travels to post office as assigned.

  • Responsible for file maintenance in many areas across the agency to include bulk filing and scanning operations.

  • Compiles data for informational reports and disseminates same on a routine basis.

  • Maintains inventory of office and copy machine supplies and requisitions needed items.

  • Maintains various office records and updates routine lists.

  • Maintains updated list of all building staff and their in/out status and time of return.

  • May fulfill general reception duties at various areas across the agency. Expected to greet and direct all visitors and answers and directs incoming phone calls in a courteous and professional manner.

  • Utilizes internal security system to ensure that all visitors enter the building through the appropriate door.

  • Transmits all outgoing faxes and properly directs all incoming faxes to the appropriate person.

  • May assist with matters related to various Risk Management, Safety and Insurance matters.

  • Other duties as assigned.

Qualifications and Education Requirements:

Associate’s DegreePLUSprior administrative office experience preferred

OR

High School diplomaPLUSone year administrative office experience preferred

PLUS

Proficient knowledge of Microsoft Word, Excel and Outlook email.

Valid NYS Driver's License is preferred.

The Arc Erie County New York is an Equal Opportunity/Affirmative Action Employer and strong advocate of workforce diversity. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.

Other details

  • Job Family Arc Erie

  • Pay Type Hourly

  • Required Education High School

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  • Buffalo, NY, USA

  • Cheektowaga, NY, USA

  • Clarence, NY, USA

  • Depew, NY, USA

  • Lancaster, NY, USA

  • Williamsville, NY 14221, USA

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