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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12011674 Office Support Associate - School of Molecular & Cellular Biology

College of Liberal Arts & Sciences

University of Illinois at Urbana-Champaign

Job Summary

This position will assist the School of Molecular & Cellular Biology (MCB) Procurement Office with daily activities related to reconciling documents, collating packing slips and other paperwork, maintaining the electronic and paper versions of transactions, and running miscellaneous reports as needed.

Duties & Responsibilities

• Puts packing slip and invoice documents in order and collates with related purchase order documents. Verifies quantities received on packing slips matches quantities requested on order.
• Performs searches in iBuy and Banner software systems to locate payment transaction reference numbers to post to the School\'s procurement database. Verifies payments are marked complete with payment issued and at the correct invoiced dollar amount.
• Posts payment data to the School\'s procurement database.
• Files completed order packets in correct order.
• Assists with reviewing and closing PO encumbrances. Gathers organizational encumbrance lists from Banner. Processes JVs and/or service desk ticket closures on unneeded open PO encumbrances where necessary.
• Shreds unneeded documents and creates labels and files.

Required Qualifications

1. High school diploma or equivalent.

2. Any one or combination totaling eighteen (18) months from the categories below:

A. College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:

- 30 semester hours equals one (1) year (12 months)

- Associate\'s Degree (60 semester hours) equals eighteen months (18 months)

B. Work experience performing office/clerical activities, including the use of computer systems.

Successful candidates will have:

• Ability to obtain knowledge of iBuy and Banner programs, Microsoft Office suite programs, Filemaker Pro database program
• Commitment to diversity and inclusion with an awareness of, and sensitivity to, cultural and linguistic differences
• Demonstrated effective communication, organizational, and interpersonal skills
• Ability to professionally interact with diverse internal and external constituents, including students, faculty, staff, and parents
• Ability to work harmoniously with faculty, staff, and students from a wide variety of disciplines
• Ability to easily and quickly pivot from one task to another and stay organized
• Effective time management skills
• Ability to maintain confidentiality in all business matters
• Working knowledge of grammar, spelling, and punctuation
• Ability to acquire knowledge of activities and programs carried out in the School of MCB
• Ability to acquire knowledge of University and College requirements, procedures, rules, and regulations

Appointment Information

This is a 48% part-time Civil Service 0846 - Office Support Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The wage for this position is \$18.924/hour.

Sponsorship for work authorization is not available for this position.

This position is on-site at the University of Illinois Urbana-Champaign campus.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (CST) on July 8, 2024. To apply for this position, please create a candidate profile at https://jobs.illinois.edu, use the Apply Now button on the posting and upload your cover letter, resume (months and years of employment must be included), and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact mcb-hr@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination state