Job Information
Pennsylvania State University Part Time Administrative Support in University Park, Pennsylvania
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants (https://hr.psu.edu/current-employee/flexible-work-arrangements/out-of-state-notice?utm_source=workday&utm_medium=req&utm_campaign=Oct23&utm_id=out-of-state) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
Administrative Support – Part-Time
The Penn State World Campus Marketing Strategy and Business Development team is seeking an experienced candidate to join the team as Administrative Support - Part-Time. The part-time Administrative Support position will report directly to the Executive Director for Online Education Strategy and Business Development and will provide direct administrative and professional support for primarily the Senior Director for Business Development and his team but may also provide occasional support for the broader team, as needed. This position will also serve as a back-up, when needed, for the other administrative support positions within the Marketing and Communications unit. Part-time hours will be 20 hours per week and an appropriate schedule can be discussed with interview candidates.
Candidates that apply should be proactive, energetic, and highly organized. Qualified candidates should embrace technology and university systems (Microsoft Outlook, Concur, SIMBA, Workday, etc.), embrace flexibility and change, able to manage multiple requests in a timely manner, able to communicate effectively and efficiently with a remote team located across time zones, as well as with multiple stakeholders across the university, and able to work as a team with other administrative support assistants to provide backup for each other when needed.
This position may require occasional in-person support such as checking/distributing mail at the office building and/or preparing for in-person staff events. This position can be performed fully remotely or as a hybrid of remote and on-site working.
The successful candidate will be responsible for the following:
Provide primary administrative support to the executive director for online education strategy and business development, senior director for business development, and business development team. Provide secondary administrative support, as needed, to the Marketing Strategy and Business Development team.
Coordinate travel arrangements, support staff who are traveling and may require immediate assistance, coordinate and complete travel expense reporting, and work with financial coordinators regarding expense guidelines as needed. May require use of a P-card in support of the team.
Coordinate, create, and maintain information for the team: shared files/folders, email lists, reports, presentations, meeting agenda/notes, etc.
Respond to routine and moderately complex questions/issues concerning unit/University policies, processes, and procedures from internal and external contacts.
Serve as resource to others and be able to recommend a point-of-contact for a variety of subjects including office equipment, software application usage, and information processing procedures.
Provide administrative support - initiate/complete Doodle polls, manage calendars, arrange/coordinate/schedule meetings, etc. for a team that travels frequently.
Support limited in-person/hybrid meetings– coordinate and plan meeting space and ensure necessary technology requirements.
This position will require successful completion of standard background checks.
About Penn State World Campus:
Penn State World Campus is the second largest of The Pennsylvania State University campuses with more than 20,000 students. Penn State World Campus provides an accessible, quality Penn State education online to address the needs of individuals who seek a higher education beyond the traditional campus experience. Partnering with Penn State's academic units and colleges allows Penn State World Campus to offer more than 175 degree and certificate programs developed and taught by Penn State faculty.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
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University Park, PA