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Reference #: REQ_0000059410 APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS: The Department of Astronomy and Astrophysics is seeking an Administrative Assistant (Intermediate Support) to provide support for faculty, staff, students, and visitors from a variety of cultures and backgrounds.

This position will serve as the first point of contact for the administrative office. Responsibilities include but are not limited to the following: Coordinate department colloquia, seminars, lunch talks, and endowed lectures. Coordinate meetings, workshops, and other special events, and assist with outreach programs. Assist with travel arrangements, itineraries, expenses, and room schedules related to the above. Serve as department facilities coordinator to manage and track department keys and building access, property inventory, telephones, and copier machines, and process all maintenance requests. Serve as department safety officer working with faculty, lab personnel, and other units to ensure compliance with federal safety guidelines and inspections. Maintain department web pages, social media pages, and digital signage, and assist with collecting information and distributing weekly department newsletter. Greet and assist visitors, answer telephone, receive and sort mail, and maintain office supplies. Provide backup support to other administrative staff as needed.

Education and Experience: Requires a high school diploma or higher plus two years of relevant experience, or an equivalent combination of education and experience.

Proficiency in Office 365 (particularly Word, Excel, Teams, and Outlook) and Adobe Acrobat is required. A working knowledge of Penn State's financial systems (SIMBA, ShopOnLion) and facilities systems (LionSpace, EZRequest, CCure, 25Live) is preferred but not necessary.

The successful candidate must be highly motivated and exhibit a high degree of professionalism and initiative with a strong commitment to diversity, equity, respect, and inclusion. Attention to detail, organization, and interpersonal skills, and the ability to manage deadlines is critical, as is the ability to work independently and in a team environment. Outstanding communication skills, both oral and written, are required.

Additional Information: To be considered for this role, applicants must submit a cover letter and resume. Application review will begin immediately and continue until the position has been filled.

This position offers a hybrid work arrangement that combines remote work with three days a week on campus. Questions related to flexible work should be directed to the hiring manager during the interview process.

Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to tuition discounts, generous vacation time, sick time, and paid holidays. Please visit https://hr.psu.edu/benefits for more detailed information.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strengt and an essential element of our public service mission.

The salary range for this position, including all possible grades is: $38,300.00 - $55,500.00

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

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Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.